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BHSSC Leadership Training

BHSSC Leadership Training. November 13, 2012. BHSSC Leadership Training Skill Dimensions on W hich I Would Most Like to Focus . Everyone likes a compliment. Let ‘em up easy. Delay is ruining us. I laugh because I must not weep. BHSSC Leadership Training. Janet Hensley

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BHSSC Leadership Training

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  1. BHSSCLeadership Training November 13, 2012

  2. BHSSC Leadership Training Skill Dimensions on Which I Would Most Like to Focus

  3. Everyone likes a compliment.

  4. Let ‘em up easy.

  5. Delay is ruining us.

  6. I laugh because I must not weep.

  7. BHSSC LeadershipTraining Janet Hensley jhensley@tie.net Jeanne Cowan jcowan@tie.net November 2012 http://pirll.tie.wikispaces.net

  8. Ideas to Go You need: blank paper pencil/pen • Ideas to Go – Name and date on bottom • Inside: Take Away Window on both pages • Back: Notes/Quotes

  9. Prioritizing

  10. Ten Skill Dimensions Organizational Ability • Organizational Ability • Planning and scheduling one’s own and the work of others so that resources are used appropriately. Scheduling flow of activities; establishing procedures to monitor projects. Practicing time and task management; knowing what to delegate and to whom. • Establishing priorities for self and others that reflect vision, goals, and focus on quality work • Ranking priorities to reflect criticality, time constraints, importance to others, and impact on quality work

  11. PrioritizingOne key reason why prioritizing works, and works well, is the 80/20 Rule. The 80/20 Rule states that 80 percent of our typical activities contribute less than 20 percent to the value of our work.

  12. WHAT’S IMPORTANT? IF YOU DON’T KNOW WHAT’S IMPORTANT THEN EVERYTHING IS IMPORTANT WHAT’S IMPORTANT THEN YOU DON’T HAVE TIME TO DETERMINE IF EVERYTHING IS IMPORTANT WHAT’S IMPORTANT? AND IN TRYING TO PLEASE EVERYBODY THEN YOU TRY TO DO EVERYTHING THEN PEOPLE EXPECT YOU TO DO EVERYTHING IF YOU TRY TO DO EVERYTHING Arthur Combs Teacher College Record 1978

  13. Your Leadership DashboardKnowing your focus and being ready to lead Relates to vision and serves as a guide for action planning Put your dashboard where you can see it. Reflection: How am I progressing?

  14. Prioritizing Activities In-Basket and Mini-case Activities

  15. Mini-Case: Everyday scenario Take one minute to read and formulate your own response.Now form job-alike groups of 2-3 people to share solutions to the following mini-case.

  16. Mini-Case As you arrive in your office, the secretary tells you that Jane Johnson, the education reporter for the newspaper, is on the telephone right now and wants to talk to you. What will you do? Think Pair Share

  17. In-Basket Activity

  18. Find someone you don’t know or don’t work with: Compare Discuss

  19. Take Away Ideas Take Away Ideas • Dashboard • Prioritizing ideas

  20. Take a 10-minute break Complete your Take Away Ideas for Dashboards and Prioritizing

  21. Meetings Plan for activities or movement Prioritize • Can some items be put in writing instead? • Allow time for discussion. Celebrate – plan for some fun • .

  22. Planning and Preparing for Meetings * Agendas * Outcomes * Ice breaker or opener * Topics * Closing activities (Evaluation if needed) Planning – Mark time on your calendar for preparation

  23. Agendas Don’t forget great templates from Word (Microsoft) Office)

  24. Take Away Ideas Take Away Ideas Meetings: Planning & Agendas

  25. Lists , Calendars & Planners Establish timelines, milestones and schedules for timely completion of tasks.

  26. List (s) One or more than one? Turn to a neighbor: Do you make lists? How could you improve?

  27. Calendars / Planners Decide how you are going to keep a calendar. • Electronically? • Hard Copy? Share Calendars? Multiple devices? On the road? Red – personal Teal – planning Purple – to do Orange – training I lead Black – training I attend

  28. Take Away Ideas Take Away Ideas • Lists • Calendars / Planners

  29. ACTION PLANNING

  30. Action plans for BHSSC’s vision Ron Rosenboom: “The Co-op is about helping people reach their potential. ” “The idea being that all of us in BHSSC work to develop potential: People in our Developmental Disabilities Division work to develop the full potential of an individual with severe cognitive and physical impairments; TIE works to develop the full potential of school districts and teachers; Economic Development works to develop the full potential of businesses and communities; and the list could go on . . .”

  31. Personal Action Plan • Developing action plans to move BHSSC toward its vision

  32. Smart Goals Specific Measurable Attainable Realistic Time-certain Common “goal”: To lose 10 pounds. SMART goal: I will walk one mile every Monday, Wednesday, and Friday and I will weigh ____ lbs. on March 1st.

  33. USING TECHNOLOGY

  34. Desktop Make folders Keep mail organized and filed Plan your organization system – everyone is different.

  35. Folders Right click – create a folder. Decide how you will manage your folders. • Put folders inside folders. (Like a filing cabinet.) Save folders in your Documents and/or on the server rather than on your desktop.

  36. OneNote

  37. Dropbox Access from anywhere – any computer, iPad, iPhone, or electronic device Share a file or all files with others

  38. Take Away Ideas Take Away Ideas • Desktop • Folders • One Note • Dropbox • Ideas for action plan

  39. Area Organization Take Away Ideas . • Do you share an area? • What if you’re sick? • Does someone know where you keep things?

  40. 5S Lean Training – Many companies use this model.

  41. Take Away Ideas Take Away Ideas • Plans for ‘if you are not at work . .” • 5S • Sort, Set in Order, Shine, Standardize, Sustain

  42. “Getting Organized at Work” Overview: Organizing yourself at work Getting started Organize your paperwork Manage e-mail and other communications Organize your time Staying organized

  43. Review : Strategies to Develop Organizational Ability Identify a mentor or someone who is seen to be “organized” and discuss techniques he or she has found to be effective. Practice using calendars, planners and to-do lists for organizing work and setting priorities. Investigate the use of technology which may help you.

  44. Review: Strategies to Develop Organizational Ability Develop and use time-lines and action plans for the completion of multiple or complex tasks. Develop priority task lists with co-workers. Manage your own tasks and those of others by setting objectives and prioritizing them in terms of time and importance. Practice using a personal planning calendar. Set deadlines for yourself and check set benchmarks along the way to check your progress.

  45. Personal Action Plan • Develop 1 or 2 goals to address your organizational skills. • How will you know when you have met your goals? • Periodically assess and reflect on your progress and effectiveness.

  46. The last entry in your “Ideas to Go” Booklet: http://pirll.tie.wikispaces.net

  47. Reflection

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