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Annual General Meeting February.

Annual General Meeting February.

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Annual General Meeting February.

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  1. Annual General Meeting February. This is the symbol of Akiskinook. It tells the story of a unique, recreational complex. The tip of the "A" denotes the mountains that surround the picturesque valley. The two lakes are identified by the curling waves below and a snowflake in the center tells of winter fun at Akiskinook.

  2. AKISKINOOK2015 - AGM 5 MINUTE WARNING

  3. Akiskinook 2015 AGMWelcome • Call to Order • Welcome and Introductions.

  4. Committee Reports • Buildings and Standards, Human Resources, Painting • Marina and Boatyard, Security • Fire Pit Presentation-Wanda Eilers, Melanie Copp • Grounds, Landscaping/Irrigation, Front Entrance, Owners Survey • Water and Sewer • Recreation Centre, 30 Year Plan, Roads and Parking • Reimagine Strategic Review

  5. Buildings & Standards2014 Review of Accomplishments • Horsethief, Columbia and parts of Delphine were repainted. • New retaining walls were built around the cable boxes at Bugaboo. • Sidewalk and deck repairs were completed at Selkirk. • Flat top roof inspection was completed by Asset Consulting and recommended maintenance was completed. • Mudjacking work was done under units 96,97 Delphine.

  6. Buildings & Standards2014 Review of Accomplishments • Cabin 90 had the interior painted & some minor finishing work completed. • Yearly building and standards check was completed on all units. • We met with a representative from Kootenay Bats to learn ways to manage the bats on the property. • Thermostat checks were completed 3 times throughout the winter season. • Fire extinguisher program continued and 29 owners purchased new 5lb ABC extinguishers.

  7. Buildings & Standards2014 Review of Accomplishments • The chimney cleaning program continued with 17 chimneys being cleaned. Screens were installed on all flat top and cabin chimneys. • Eaves troughs ongoing maintenance plan continued. • Continued with monthly pest control monitoring and treatment. • Lighting was added to the green shed • Some hose bib work was done

  8. Marina • 4 new trees were planted at the beach area. • 6 truck loads of new sand were brought in for the beach. • Some anchoring repair work was completed at the marina. • Canoe racks were rebuilt. • New breakwater logs were brought in.

  9. Marina • Dock 4 was replaced. • 2 kayak carriers were purchased to help owners transport their canoes/kayaks. • Beach bathroom required some sump pump repairs. • Shoreline retaining wall expansion- plan completed by Groundtech Engineering and submitted to the Ministry for approval.

  10. Marina/Storage Rentals • 2014 Marina Slips: ItemTotalRented Rate Full 115 84 $550 Inside 10 5 $200 Canoe 36 36 $ 60 Temporary Marina Rental: $5895 • 2014 Trailer Storage: ItemRented Rate Single 88 $120 Double 5 $240 Small 1 $60

  11. FIRE PIT MOTION OVERVIEW Submitted by Wanda Eilers and Melanie Copp: BASED ON OVERWHELMING SUPPORT FOR A FIRE PIT AT THE 2014 AGM, THIS MOTION HAS BEEN BROUGHT FORWARD

  12. HISTORY AND EXISTING BY-LAWS 1983 - Wood burning fire pit approved; installed on beach sand 1997 by –law amendment – fire pits only in designated fireplaces 2000- Fire pit at beach becomes dilapidated, and is removed . There were issues of garbage and broken glass 2005 By law updated to allow fire pits in the following places: • In designated fireplaces and • Elsewhere, if portable and if propane, natural gas or electricity powered

  13. INSURANCE No increase to premiums for 14 months Mandatory inspection in 14 months may increase premiums Baker Risk Management does not recommend “wood burning option”; premiums may increase or owners held liable if: • Sparks from fire pit start fire • Fire spreads beyond Akiskinook If wood burning option is selected and insurance premiums become an issue, firepit can inexpensively be converted to propane to reduce premiums 3 Other resorts in the area have wood burning option and insurance is not an obstacle.

  14. OVERALL BENEFITS OF A FIRE PIT Increased PROPERTY VALUE and SALE-ABILITY Additional Amenity provides GREATER ENJOYMENT of Property Provides COMMON GATHERING PLACE which also results in GREATER SENSE OF COMMUNITY Puts Akiskinook on par with TERRA VISTA , LAKEVIEW MEADOWS and TIMBER RIDGE, which all have Wood Burning Fire Pits.

  15. BEACH HILL SIDE LOCATION Far from residences = LESS NOISE IMPACT WOOD BURNING OPTION at this location Beautiful VIEWS WIND BLOCKING design EXPANDS THE BEACH Enables YEAR ROUND USE (Winter Bonfire) No drop-off danger Can accommodate larger groups Firm Quotes $35,700 (Wood) to $38,300 (Propane)

  16. Firepit SketchBeach Hillside Location Retaining Wall: Blackstone Quarry Rock; exposed aggregate

  17. Beach Hillside Location

  18. Rec Centre Location More CENTRAL LOCATION EXPANDS EXISTING FACILITY USE Great VIEWS Drop off near fire pit makes it LESS SAFE More NOISE to homeowners PROPANE OPTION only More COST EFFECTIVE Quote $26,300 (Propane)

  19. Firepit SketchRec Centre Location

  20. Rec Centre Location

  21. Fuel type Pros for Wood Burning • More natural look and sound, greater heat obtained • Full cooking capabilities i.e. hot dogs, marshmallows, smores. • Water tap installed beside Firepit to ‘douse’ Cons for Wood Burning • More mess and clean up required Pros for Propane • Spark free • No burn mess • Remote management possible Cons for Propane • No cooking • Less natural looking, no sound, less heat

  22. Wood Burning Firepit Ring- Example Customizable with ‘Akiskinook’ Name

  23. Propane Firepit Ring- Example

  24. Propane Firepit Ring- Example

  25. QUOTES Included: • Excavation • Blackstone Quarry Rock Retaining Wall • 25’ diameter Exposed Aggregate Patio • 48” diameter Pit Ring • Gravel pathways • Safety Railings If propane, includes gas line & trenching to tank If Wood burning, includes water tap beside pit

  26. Blackstone Quarry Tile

  27. Firepit, Rec Center, Propane Total cost $26,300.00 (includes contingency) EntitlementSpecial Levy 48 $118 58 $143 68 $167 78 $192 88 $216

  28. Firepit, Beach Hillside, Wood Burning Total Cost: $35,700.00 (includes contingency) EntitlementSpecial Levy 48 $160 58 $194 68 $227 78 $260 88 $294

  29. Firepit, Beach Hillside, Propane Total Cost: $38,300.00 (includes contingency) EntitlementSpecial Levy 48 $172 58 $208 68 $243 78 $279 88 $315

  30. Grounds Progress on multi-year projects Erosion Remediation of bank at Toby Fill poured, anchor rocks , trees and plant cover added, sod laid Boat storage area banks hydro-seeded rocks positioned to stabilize slope Retaining wall completed at Bugaboo

  31. Grounds TREES Hazardous trees removed at Toby, the boat yard and the cabin area. Trees close to buildings and those damaged by bears pruned. New trees planted at beach area to provide shade and at other locations. Tree risk assessment and maintenance overview completed Sept 2014.

  32. Grounds AMENITIES Installation of bear proof garbage cans. Repair, relocation and redesign of containers for convenience and ease of pickup. Recycling bins for bottles. New picnic tables. Bicycle racks placed at recreation centre and beach.

  33. Grounds FIRE PREVENTION Met with FireSmart representative in 2014. Suggestions incorporated into work program. Remove dry pine needles from roofs, gutters and paths Remove combustible vegetation close to buildings Use decorative rock rather than wood chips Use chimney screens to prevent sparks –installation started at cabins and flat tops

  34. Grounds FRONT GATE As result of comments by FireSmart rep in 2013 asked to evaluate at 2015 AGM. Gate is 17.5 ft wide. Accommodates garbage trucks and other heavy equipment required on site. Doors to Windermere Fire Hall 14ft wide. East Kootenay Regional District has no standard relative to gate size.

  35. Grounds Work Program Planned for 2015: Erosion control and landscaping at Steamboat. Retaining wall for bank at rear of Swansea. Garbage enclosure improvements – Toby/Steamboat, Kootenai, Selkirk and Swansea. Development of tree replacement plan for Paradise/Purcell and Delphine - consult with owners. Flower bed at front entrance. Lighting replacement. Develop Emergency Evacuation Plan and continue work on other fire prevention initiatives.

  36. Water System Resort is now operating on new water pumping and treatment system. Separate piping installed to supply untreated water to irrigation system. New treatment system is fully compliant with Interior Health Authority (IHA) Requirements: Filtration system – removes parasites and reduces turbidity. Ultraviolet (UV) system – treatment of bacteria. Chlorine injection – further bacteria and other microbe treatment.

  37. Water System • Installation of high capacity fire pump and back-up electrical generator to be completed in March 2015. • Landscaping (erosion control) around pump works and treatment building to be completed in 2015. • Final inspection by IHA at project completion (may be required) and consistent water quality tests required to remove boil water notice. • Additional resort staff to receive system operating training to ensure adequate back-up.

  38. Water System • Water Pumping and Treatment System budgeted cost: $970,000 • Final projected costs: $1,037,400 • Total projected costs exceed budget (due to project scope changes) by $67,400 (7%). • Scope changes: • Moved location of treatment building (improved aesthetics and operability). • Installed additional piping to supply irrigation system with untreated water (reduced operating costs). • New IHA equipment requirements.

  39. Water System Outside Users 11 Outside (non-Akiskinook) users Update fee once project complete Apply to Regulator for approval Meet with Outside Users

  40. Rec. Centre2014 Review of Accomplishments • We purchased an extra coin operated washer and dryer. • Installed new electric heating systems for the pool and hot tub. • Pool safety plan was created. • Worked with HPF Engineering and IHA to alleviate ‘suction hazards’ in the pool. • Stained walls in the pool area, painted the pool deck, painted the pool rim and new lines in the hot tub, replaced the stair treads, painted the chairs, replaced the depth markers.

  41. Rec. Centre2014 Review of Accomplishments • First aid room was redone with paint, new flooring, sink, and cabinets. • Annual fire extinguisher servicing was done and all extinguishers were recharged this year. • Carpets and windows were professionally cleaned. • Structural engineer reviewed the pool and minor repairs were completed.

  42. Rec. Centre2014 Review of Accomplishments • Installed smoke detectors on the main floor and basement areas. • The furnace which heats the pool room area was replaced with a new 96% efficient furnace. • Backflow preventer in the pool mechanical room was inspected and repaired. • Sand and filter were replaced on the hot tub.

  43. Roads and Parking2014 Review of Accomplishments • Line painting was completed in the spring and the speed bumps were repainted. • 2 street light poles were painted to match the rest on the resort. • Selkirk parking had a new layout designed and lines were added. • Paving patch work was completed at Bugaboo, Selkirk, in front of 103, drainage added in front of 96,97, and some curb work was done.

  44. Reimagine Strategic Review 2015- 2018 Goal: to maximize our Resort’s physical assets and increasing “fun” factors, enhancing both long term value & utilization for Owners • Resort 35 years old – now in great shape • Owners utilization has changed over the years • Time to review current needs for longer term • Reimagine assets & activities • Optimization/Revitalize • Big picture review vs. ad hoc changes (e.g. Fire Pit proposal)

  45. What If ? Developed today, what would Resort look like? What would an architect/landscaper do with a blank page? What would be done to satisfy today’s modern needs? What would they add, delete or change? What can be done to create more “fun”?

  46. Resort’s Physical Assets Significant & valuable water frontage competing activities; boating , beach, swimming, canoeing, access roads and water treatment Lots of undeveloped space Well laid out units Exceptional landscaping Extensive recreational facilities – marina, boat storage, canoe launch and storage, tennis courts, basketball, playground, play fields, seating areas, ravine walking path and Rec Centre (pool, hot tub, fitness area, squash, lounge and decks)

  47. Physical Possibilities ? Large New Front Deck for Rec Centre for: viewing/seating area, BBQs ,fire pit, movie screen ? Level grass hillside at beach creating more beach? Develop area on unused bench below Rec Centre? Develop beach volleyball court? Install putting green and horse shoe pits? Utilize squash court for wallyball too? Review/ update tennis courts to include pickle ball? Many other innovative ideas from Owners!

  48. New Fun Activities ? Recreational programs for children and youth? Movies under the stars? July 01 community (viewing only) fireworks? Teen dances? Community engagement activities, e.g. BBQs, game days… Area for fishing? Area for dogs? Many other innovative ideas of Owners

  49. What’s Next ? Council’s key new initiative for 2015 Kathy Pinder to lead assisted by Bill Bracko Establish an Owner’s Reimagine Committee Seek professional input Conduct a number of activities to gather valued input from all Owners which may include: • Focus groups • Survey(s) • Interviews Council report back to Owners with initial results by fall of 2015 Gain Owner approval for long term implementation plan and budget

  50. Scrutineer’s Report • Scrutineer’s Report

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