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May 12 th Monitoring and Project Control

May 12 th Monitoring and Project Control. Objectives. Monitoring Complete Project Status. Conceptual Design and Monitoring. Project Proposal / Project Charter. The Logical Framework links naturally to other project management tools. Logical Framework. Goal. Purpose. Outputs.

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May 12 th Monitoring and Project Control

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  1. May 12thMonitoring and Project Control

  2. Objectives

  3. Monitoring Complete Project Status

  4. Conceptual Design and Monitoring Project Proposal / Project Charter The Logical Framework links naturally to other project management tools Logical Framework Goal Purpose Outputs inputs Annual Performance Target Table Indicator Y1 Y2 Y3 Y4 Y5 Output Based Budget Critical Path Method GANTT Chart Output 1 _______ _______ Output 2 _______ _______ Task Time

  5. 4 Categories of Monitoring 3. Objectives Monitoring - Is the causal logical between the objectives and the goal correct? 2. Outcomes Monitoring - Is the causal relationship between the results and the objectives correct? • 1. Operational Monitoring (bean counting) • Service Delivery • Physical Distribution • Financial tracking • Procurement and inventory tracking Inputs 4. Risk Monitoring – Pay special attention to monitoring your assumptions at the Activity and Results levels during implementation

  6. Compare against the triple constraint baselines Cost Time Scope (Product and Project) Identify variances React as necessary Monitoring the Project Constraints

  7. The original plan, plus or minus approved changes Baselines Scope: statement of work, work breakdown structure Cost: project budget Schedule (Time): network diagram, Gantt chart Project Baselines Do we ever want to change the Baseline?

  8. Stakeholder Monitoring NeedsWhat does each need to know – when and why?Project Manager Organization and Partners Beneficiaries Project Team DonorWhat is the most cost-effective means of getting the information?

  9. Utilization-Focused M&E Inputs

  10. Cost and Complexity of Data Collection

  11. 6 Questions for Monitoring Plans 1. What information is needed to track the indicator? 2. Who will collect the information? How often will it be collected? 3. What data collection methods are appropriate? 4. How will the information be analyzed? Who will analyze it? How often will it be analyzed? 5. Who will report the results? 6. Who will receive the results? What decisions will be made with this information?

  12. The Monitoring Plan

  13. Monitoring Responsibility Worksheet

  14. The main objectives of program evaluations are: To inform decisions on operations, policy, or strategy related to ongoing or future program interventions To demonstrate accountability to decision-makers (i.e. donors). Shows a clear linkage between your design (using LogFrame) and your actual deliverables. Why evaluate?

  15. After Action Review Review the activity and its related objective or deliverable. For each one ask the following: 1. What did we set out to do? 2. What did we achieve? 3. What went really well? 4. What could have gone better? 5. What prevented us from doing more? 6. What can we learn from this?

  16. Conducted toward the end of the project. Largely judgment oriented – determining overall merit, worth or value of a project. Generally include an external evaluator and require more planning and investment. Final Evaluations

  17. External vs. Internal Evaluators External Internal Disadvantages Advantages

  18. Conducted at a defined period of time after project completion. Knowledge-oriented, emphasizing sustainable impact evaluation Are especially useful when advocating for interventions in a specific program or portfolio area. Not conducted as regularly as final evaluations. Ex-Post Evaluations

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