GREENING MAGGIE’S FLOWER SHOP PRESENTED BY THE NINJA PROS

1. GREENINGMAGGIE’S FLOWER SHOPPRESENTED BY THE NINJA PROS May 22, 2010 Tom Fisher, Jacqueline Clarke, Karen Lynn, Adhiti Naik, Maggie Leung and AJin Lim

2. Table of Contents Project Charter………………………………………………………………….3 Scope………………………………………………………………………………..6 Project Life Cycle …………………………………………………………….11 Stakeholder Analysis………………………………………………………..13 Communication Plan………………………………………………………..14 Responsibility Assignment Matrix…………………………………….16 WBS…………………………………………………………………………………19 Project Schedule………………………………………………………………20 Cost Baseline and Investment S Curve……………………………..24 Risk Management Plan…………………………………………………….26 Quality Management Plan……………………………………………….28 Closure & “Green” Opening…..…………………………………………29 Addendum……………………………………………………………………….30

3. Project Charter

4. Project Charter

5. Project Charter

6. Scope • Vision Statement • To prepare a project plan for Maggie to convert her existing flower shop to a green certified business by Bay Area Green Business Program standards. • Business Need • Long-term cost savings by increasing operating efficiencies and reducing utilities usage. • Use the Green Business Certification as a way to advertise and market the flower shop. • Project Description • Maggie purchased an existing flower shop. She wants to convert her business into a green certified business. The Project Team will act as consultants in order to create the shop’s green business plan. The plan will enable Maggie’s Flower Shop to become certified as a green business according to standards set by the Bay Area Green Business Program.

7. Scope

8. Scope

9. Scope • Assumptions • Maggie owns a flower shop that is not green certified • Greening will give a marketing advantage • Delivering a plan as a consultant, not a contractor • No major construction, permits or structures altered • Stakeholders agree to each stage of the project • Progress in a linear process starting at the execution project plan • Owner does not terminate the process during the project • Constraints • Project completion within six months • Project budget not to exceed $100,000 • Five weeks to complete project plan

10. Current Conditions • Maggie’s Flower Shop Before Upgrades • Single stand-alone structure • No landscaping outside • Five-car parking lot in the front for deliveries • Store Space is 20ft x 20ft • Fluorescent fixtures with T12 lamps w/magnetic ballasts throughout shop interior • Incandescent light bulbs on shop exterior. • Bathroom contains incandescent light bulbs. • “Exit” signs have incandescent light bulbs. • Single bathroom with one toilet/sink with no window - fan for ventilation • Single work sink in the back for working with flowers • Two refrigerators: one display refrigerator in the front area and one walk-in refrigerator • Both refrigerators have power outlets feeding them with enough wattage to be legal. The compact refrigerator is for food and not ENERGY STAR.

11. Project Life Cycle Iterative Process

12. Project Life Cycle

13. Stakeholder Analysis

14. Communication Plan O=Owner I=Input R=Reviewer S=Sign-off

15. Communication Plan continued O=Owner I=Input R=Reviewer S=Sign-off

19. Work Breakdown Structure Greening of Maggie’s Flowers Initiation Planning Execution Approval & Closure Program Enrollment Schedule Green Business Audits Team Charter WBS Project Charter Vendor Selection Criteria Vendors Sign-off by Auditors per Checklist Categories Stakeholder Analysis “Do It Yourself”/ Handy-Person Project Schedule Sponsor Approval Project Life Cycle Cost Analysis Monitoring & Controlling Closure Risk Analysis Communications Plan Responsibility Assignment Matrix Quality Management

20. Project Schedule 20

24. Cost Baseline

25. Investment by Phase (S curve)

26. Risk Management Plan Triggers Probable Root Cause Mitigating Strategy Risk Contingency Priority Impact Probability

27. Risk Management Plan continue Triggers Probable Root Cause Mitigating Strategy Risk Contingency Priority Impact Probability

28. Project Benefits Cost Savings Increased Edge over the Competition Improved Employee Morale & Workplace Health Recognition before the County Board of Supervisors and local newspaper Responsibility Matrix Project Manager Project Reviewer Green Business Program Auditors Quality Standards During Planning Phase, Project Tasks are reviewed before finalizing Project Plan is delivered in a clear and concise manner Oversight is performed during Project Execution Phase Quality Management Plan

29. Closure & “Green” Opening • Closure • Project deliverables approved • Passed audits • Project approved • Recommendations • Ninja Pros Project Management • Opening a Green Business Certified Maggie’s Flower Shop

30. Addendum

31. Option: Ninja Pros Project Management The Ninja Pros Project Charter does not call for our participation in the execution or approval of the physical work for upgrading Maggie's Flower Shop.  We recommend to the Owner and Sponsor that we sign a new contract so the Ninja Pros continue in an oversight capacity until the work is completed and  the Bay Area Green Business Auditors have signed off on each of their respective categories.  Our oversight would involve approximately 30 minutes per day on the job site.  As long as the work is completed in a timely manner, as outlined in the Project Schedule, we should be able to provide this service for  $3,000.00 or less.  If we perform the oversight, we project a 90% confidence level and a 50% confidence level if we do not perform the oversight in obtaining the Green Business Certification for Maggie's Flower Shop.

32. PROJECT TEAM CHARTER TEMPLATE Team Charter

33. Team Charter continued

34. Green Friendly Purchasing Policy http://www.stopwaste.org/home/index.asp?page=439

35. Bay Area Green Business Program Detailed Checklist

36. Bay Area Green Business Program Detailed Checklist Continued

37. Go Green!