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2011 GL Encumbrances FYE Overview Presented by Brett Bauer

2011 GL Encumbrances FYE Overview Presented by Brett Bauer. GL Encumbrance Request Form GL F016. Available on A&R’s website: . Encumbrance Request Form.

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2011 GL Encumbrances FYE Overview Presented by Brett Bauer

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  1. 2011 GL Encumbrances FYE Overview Presented by Brett Bauer

  2. GL Encumbrance Request Form GL F016 • Available on A&R’s website:

  3. Encumbrance Request Form • Must provide a description of the obligation and the reason the vendor is not known or the Purchase Requisition/Order process is not practical for encumbering funds.

  4. GL Encumbrance Process • Complete request form and attach it to a Help Desk Ticket by 5:00 p.m. on 7/6/2011. • Requests will be routed to the Division of the Budget (DoB) for Approval. • Upon DoB approval, the GL Journals will be created by A&R staff. • Agencies will be notified via the Help Desk of the Journal ID(s) or DoB’s denial.

  5. Preparing for Year End • Review Informational Circular No. 11-A-008 for important processing dates and deadlines.

  6. Preparing for Year End • Consult the Month-End Checklists in the Training section of the SMART website:

  7. Concurrent Processing • June and July periods will both be open from July 1 – July 13. • Must change accounting date to 6/30/2011 in order to post transactions against fiscal year 2011. • Budget date must be 7/1/2010 – 6/30/2011 to affect budget period 2011 balances. • July 13 – last day to process fiscal year 2011 transactions. • July 14 - 17 – SMART open to Central users ONLY

  8. Questions?

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