University of York

1. University of York Department of Health Sciences Computer Networks, The Internet & E-mail By Ian Cole Lecturer in C&IT Last updated 12/4/05

2. Before we start……. Please turn off your mobile phone

3. The I.T. Programme • Session 1.2: Last Session • Introduction to Windows 2000. • Session 1.4: This Session • Network Info, Internet & E-mail. • Session 1.5: • Academic Word Processing. • Session 1.7: • Intro to Databases & Downloading Software. • Session 1.12: • Using Info Resources 1: Finding Books & Journals • Session 1:13 & 1.14: • Using Info Resources 2: Intro to Electronic Resources. • Using Info Resources 3: Effective Database Searching. • Session 1.15: • Computer Competency Tasks. • Session 1.31: • Computer Skills Review. • Session 1.33: • PowerPoint & Presentation Skills. Make a note: This is presentation 2a

4. Session Plan • Computer Network Access. • Logging on to the network. • Using your University e-mail Account. • Student Intranet • Searching the Internet. • CLaSS Software (Internet tutorial). • Student Self Directed Work. • Working through CLaSS Software and workbooks.

5. Learning Outcomes • To understand the differences between the UoY and the DoHS computer networks. • To access the University Network. • To be able to search the Internet. • To be able to use your University E-mail account.

6. IT Problems and Issues A chance to discuss any IT problems

7. Why use computers? • For academic work: • Word processing. • Bibliographic database search. • Access to on-line nursing journals & books. • Communication: • E-mail. • Discussion lists & text chat. • Nurses MUST be computer literate: • Computers are in every area of the medical profession. • NHS want computer literate nursing staff.

8. Network Access – Facilities on UoY Campus • University of York Campus Computing Facilities (inc Kings Manor): • 450 Computers (approx) for 9000 students. • Some are teaching rooms (limited access). • All Windows 2000 computers. • Any problems with campus computer access contact ‘Computing Service’ • Phone ext:3838 • E-mail: infodesk@york.ac.uk • Visit: Heading towards Vanburgh from the library bridge, Computing Service is on the left before the supermarket.

9. Alcuin: A/EW/107:- (24h access) 23 PCs with a B&W printer. A/EW004:-(teaching room) 63 PCs with printer. Derwent: D/104:- 20 UNIX only workstations (no Windows OS). D/114:-(teaching room) 25 PCs with a B&W printer. Goodricke: G/022:- 46 PCs with a B&W printer. G/169:- (teaching room – 24h access) 71 PCs with a B&W printer. Halifax College: Learning Resource Centre:- (24h access) 31 PCs with a B&W printer. JB Morrell Library: R/113:- (Library hours) 14 PCs. R/002:- Study area 25 PCs Reading Room (Raymond Burton) 4PC’s King’s Manor: K/120:- (teaching room) 18 PCs with a B&W printer. Langwith: L/050:- 21 PCs with a B&W printer. L/117:- (teaching room) 21 PCs. Vanburgh: V/058:- (24h access) 24 PCs with a B&W printer. Wentworth: W/036:- (teaching room – 24h access) 22 PCs with a B&W printer. W/202 Graduate Study Area 22 PC’s Network Access – Facilities on UoY Campus Most IT teaching will be in E/W 004 or G169 but always check!

10. Network Access – Printing on UoY Campus • A free quota of printing each term equivalent to 30 A4 b & w sheets.(quota cannot be carried over to the next term.) • Costs = A4 sheets • B&W 7p – Colour 30p – OHP film 70p • EW/004 Prints to EW/107 • To get your printing, type in user name & password. • Printer Locations • Alcuin - A/EW107 • Derwent - outside D/114 • Goodricke - G/022 and G/169 • Halifax Learning Resource Centre • King's Manor - K/120 • Langwith - L/050 • Vanbrugh - V/058 • Wentworth - W/036

11. Network Access – Facilities on UoY Campus • Microsoft Office (Word, PowerPoint,Excel) • WordPerfect. • Unlimited Internet Access. • Specialist Software Programs. • Electronic Information Resources. • Online Journals. • Bibliographic Databases. • Networked Storage Area: • H Drive – Windows 2000.

12. Network Access – Facilities on DoHS Sites • DoHS has its own computer network with IT facilities on NHS trust sites. • Health Sciences Student Computer Facilities: • York District Hospital: • 6 computer IT Lab. • Scarborough Hospital: • 5 Computer IT Lab and 4 Computers in the Library. • Harrogate District Hospital: • 4 PCs in a multi-media study room in the library. • Northallerton Hospital: • 5 Computers available.

13. Network Access – Differences • Different network software. • UoY Unix network software. • DoHS Novell network software. • Main Differences. • Different Login passwords – (Library Card Number). • Different network area (P drive instead of M/H drive) • Different printing facilities. • You will need to arrange access rights to different DoHS sites. • Contact Site Reception or DoHS Student Services

14. How to Access the UoY network? Password The reverse side of the University Library card. The User ID is always letters & numbers i.e. ijc4 The password is a number proceeded by several zeros i.e. 000123456 Ignore the zeros just use the numbers = 123456 User ID Number

15. Logging on. • Press the keyboard to activate the computer. • Press ‘Ctrl,Alt & Delete’ to access login prompt. • Check where you are logging on to • Logon to where panel: • ADSVAYORK • AEWPC41 (this computer) • CSRVADYORK • Enter username & Password.

16. E-mail Access at the University of York • Student E-mail on campus uses Microsoft Outlook 2002. • E-mail Problems. • strange error messages & faults. • 3 ways to access e-mail home. • Download (unsupported). • Using Outlook Express, Netscape, Opera mail etc. NOT AOL or Any Web mail (Yahoo etc). • Forwarding • E-mail can be forwarded to ANY e-mail account. • York Webmail Service. • Guides on the Computing Service web site.

17. Department of Health StudiesStudent Intranet • The DoHS implemented a student Intranet at the end of 2000. • Work in progress until Uni have a VLE. • It is accessible to any student studying with the Department and accessed via any computer with an Internet connection. • You will need your computer login details to access it (I.D.& Password).

18. Handbooks: Student. Course. Module. General Information about: Courses. Learning Resources (Libraries). What’s New section. Maps. University Information. Specific Teaching Resources: Teaching notes. PowerPoint Presentations. Reading Lists. Handouts. Assignment Details. Web Resources: Useful Web site addresses & E-Mail Address Book. Asynchronous discussion group (Bulletin Board) Link to software (chat room) What's on the Student Intranet?

19. Using the Internet. • The Internet web browsers used at UoY are Netscape Navigator and Internet Explorer. • Starting a Internet web browser: • Windows Start button • followed by Programs • then Network Access • then choose the web browser. • Opens with UoY home Page (if it doesn’t click on the Home button). • Locate the DoHS Student Intranet.

20. Downloading Your Timetable from the student Intranet • Don’t print the whole thing – print only a page (week) at a time. • Best to download it to a computer or floppy disk and view. • To download (right click on the timetable link on the student Intranet), • Then left click ‘save target as’ - Save As box appears – save the file (my documents or floppy disk). • Locate the excel file and open. (use View and Zoom to choose 75% or 100%) • use the arrows and tabs to find the week you want. • Re-save the timetable.

22. Learning Resources • The ATHENS authentication system controls access to databases such as: • NISS, • BIDS, • EDINA • MIMAS. • Ovid Biomed • Several of the databases available at the University of York are now controlled by ATHENS.

23. CLaSS Software • Computer Literacy and Skills System (CLaSS). • CLaSS software is a series of tutorials designed to help DoHS students with computer and information literacy. • It was created to: • Build on the skills you may already have. • Help develop computer literacy skills you may need. • Be available to recap at any time. • It is available on all University and DoHS computers • It can be accessed via: • The Health Studies subfolder in the Teaching folder on a University computer. • The Miscellaneous Applications folder of the Novell Launcher on a Health Sciences computer.

24. CLaSS Software

25. The Workbooks • Green Intro to computing & E-mail • Logging on • Using E-mail • Student Intranet • Athens Account • Changing University Password

26. The Workbooks • Purple: Searching the Internet workbook • Searching the UoY web site • Searching several search engines • Yahoo • WWW Virtual Library • AltaVista • Excite • Lycos • WebCrawler Change Health to Nursing on page 2

27. Student Self Directed Work • You will probably NOT be able to finish the workbooks in the sessions. • Ask questions when you get stuck (there is no such thing as a stupid question). • There is Homework this week.

28. Locating my handouts • UoY home page • Departments • Health Sciences • Staff Directory • Ian Cole • Student Area No Passwords Required

29. Things you need to have done by the end of the session. • Completed the CLaSS software tutorial on Searching the Internet. • Worked through the Intro to Computing & E-mail workbook (green one). • Sent me an e-mail and received a response (page 4 & 5). • Created your ATHENS account (page 9). • Change you network login password (page 9) Do this in the last 10 mins of the lesson.

30. Student Self Directed Work Homework: is to e-mail me the 9 answers to the ‘Searching the Internet’ (mauve) Workbook questions (within 14 days).