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IEEE Region 4 Conference Administrator's Report 2009-2011

Annual report of IEEE Region 4 Conference Administrator detailing responsibilities, highlights of 2009 activities, EIT conferences, financial reports, and plans for upcoming conferences. Includes revenue, expenses, and surplus from EIT 2009.

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IEEE Region 4 Conference Administrator's Report 2009-2011

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  1. Sat Basu Conference Administrator Region 4 Meeting Saturday, January 23, 2010 Region4 Conference Administrator’s Report

  2. Responsibilities • Coordinate with Sections, Chapters, Universities and other Institutions to Initiate, Launch and Support Conferences • Coordinate with TAB Societies and other Activity Organizations for Financial and Administrative Supports • Provide Special Efforts on the Region 4 EIT Conferences • Initiate Conference location • Maintain Continuous Communication

  3. Highlights of 2009 Activities • EIT2009-University Of Windsor–East Area • Administrative, Financial Reports complete • Conference Papers are in IEEE-EXPLORE • EIT2010-Illinois State University-Central Area • Preliminary Budget Complete • Call For Papers Issued • EIT2011-Minnesota State University-West Area • Conference is in Planning Stage

  4. Plan for 2010 • Coordinate with EIT2010 Chairs on total Management of the Conference • Continue Conference Calls • Finalize Conference Facility • Coordinate on Reception, Banquet, etc • Arrange Key Note Speakers • Include Professional and Student tracks • Obtain Sponsorship and Exhibitors

  5. Plan for 2010 [Contd.] • Coordinate with EIT2011Conference Chairs on Planning and Management • Initiate Planning Meeting for EIT2011 • Prepare Preliminary Budget • Issue Call for Papers • Initiate Conference Calls • Decide Locations for EIT2012, EIT2013

  6. EIT2009 Finance • Revenue - $37,100 • Registration - $32,200 • Publication - $ 2,300 • Other - $ 2,600 • Expense - $25,600 • Facility And Food - $19,400 • Conference Material - $ 3,800 • Other - $ 2,400 • Surplus - - $11,500

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