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MyFloridaMarketPlace Roundtable March 11, 2003 9:00 a.m. – noon

MyFloridaMarketPlace Roundtable March 11, 2003 9:00 a.m. – noon. 3/11 Roundtable Agenda. Welcome Updated Project Website Vendor Registration 1% Fee discussion Future Topics Next Meeting Location/Time. MyFloridaMarketPlace Website.

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MyFloridaMarketPlace Roundtable March 11, 2003 9:00 a.m. – noon

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  1. MyFloridaMarketPlace Roundtable March 11, 2003 9:00 a.m. – noon

  2. 3/11 Roundtable Agenda • Welcome • Updated Project Website • Vendor Registration • 1% Fee discussion • Future Topics • Next Meeting Location/Time

  3. MyFloridaMarketPlaceWebsite • Project website updated Friday to organize and enhance content • How to access MyFloridaMarketPlace website • www.myflorida.com • Under the Hot topics section, click on MyFloridaMarketPlace/e-Pro

  4. MyFloridaMarketPlaceWebsite

  5. 3/11 Roundtable Agenda • Welcome • Updated Project Website • Vendor Registration • 1% Fee discussion • Future Topics • Next Meeting Location/Time

  6. Vendor Registration • When is Vendor Registration System coming live? • Planned publication date for the web site is Monday, March 31 • Who should register as a vendor? • Beginning March 31, all vendors except Foster Care Providers are welcome to begin registration • For the near future, agencies will retain SPURS access and continue to add P-Card vendors and exception vendors in SPURS • How do we handle questions from vendors? • See next several slides

  7. Vendor RegistrationCall Routing and Escalation Procedures AGENCY / DEPARTMENT – PURCHASING AGENT HANDOUT Procedures for determining if a vendor should be routed to the MyFloridaMarketPlace customer service center: The purchasing agent should ask the vendor the following three questions: • Question 1: Have you registered in the MyFloridaMarketPlace procurement system? • YES  Refer the vendor to the MyFloridaMarketPlace Customer Service Center • No  Proceed to Question 2 • Question 2: Is this a vendor registration related question with the MyFloridaMarketPlace system? • YES  Refer the vendor to the MyFloridaMarketPlace Customer Service Center • NO  Proceed to Question 3 • Question 3: Do you want to register in the MyFloridaMarketPlace procurement system? • YES  Refer the vendor to the MyFloridaMarketPlace Customer Service Center • NO  Continue to service vendor’s needs as previously done

  8. Vendor RegistrationCall Routing and Escalation Procedures If the vendor answers “yes” to any of the questions, refer them to the MyFloridaMarketPlace Service Center at 1-866 FLA-ePro or to the vendor registration web site. The vendor registration web site is accessible by logging onto www.MyFlorida.com, and clicking on the ‘MyFloridaMarketPlace / e-Pro’ link under ‘Hot Topics.’ Under the Vendor Heading, click on the ‘Register in MyFloridaMarketPlace’ link. The following table provides additional detail regarding e-mail, phone and fax numbers for the MyFloridaMarketPlace Service Center:

  9. Vendor RegistrationCall Routing and Escalation Procedures In the event a vendor asks, “What is MyFloridaMarketPlace?” The Response is: • MyFloridaMarketPlace is the State's new web-based Procurement system that provides the opportunity for government buyers and vendors to conduct business over the Internet. Going forward, all vendors that conduct business with the State will need to register in MyFloridaMarketPlace. • To access additional information, you can log on to MyFlorida.com, and click on the 'MyFloridaMarketPlace' link under 'Hot Topics.'

  10. 3/11 Roundtable Agenda • Welcome • Updated Project Website • Vendor Registration • 1% Fee discussion • Future Topics • Next Meeting Location/Time

  11. MyFloridaMarketPlacePurchasing Mission • Purchasing Mission: • To get our agencies what they need, when and where they need it, at the lowest overall cost

  12. MyFloridaMarketPlaceUse of System Rule Components Key Rule Components • Agencies will include 1% fee terms and conditions in all solicitations and agreements effective July 1 • Vendors must be registered in MyFloridaMarketPlace in order to respond to solicitations or enter into new agreements effective July 1 • Framework for defining exceptions to the 1% fee (early DRAFT)

  13. MyFloridaMarketPlaceUse of System Rule Exception Criteria Suggested Rule Exception Criteria • Framework for defining exceptions to the 1% fee (early DRAFT) • Exempt direct beneficiaries (i.e. citizens) of health and welfare programs • Qualifying Examples: Foster care services, family placement services • Non-qualifying Example: Claims processing services • Exempt government-to-government transactions • Qualifying Examples: Inter-agency purchases, inter-state purchases • Non-qualifying Example: Agency purchases from not-for-profits • Exempt pass-through grant activity • Qualifying Example: Agency payments funding research grants • Non-qualifying Example: Agency payments spending research dollars • Exempt regulated utilities • Qualifying Examples: Electricity, water • Non-qualifying Example: Local or long distance telecommunications

  14. MyFloridaMarketPlaceUse of System Rule Exception Criteria Additional Suggested Rule Exception Criteria • Feedback suggested creating exceptions to the 1% fee where • The requirement will interfere with the prompt fulfillment of state procurement requirements • The fee represents an inappropriate windfall for no value added by the eProcurement system • The fee is applied to citizen or employee payees, or to government payees • The fee is applied to prices fixed by law or government regulation

  15. MyFloridaMarketPlaceUse of System Rule Exception Criteria Forrester Report Cites the following benefits from eProcurement • Increased Productivity • Governments realize a range of savings by moving paper-intensive vendor solicitation processes online • Moving bid notifications to the Web allows governments to cut printing and mailing budgets by 75% • Streamlined Processes • Governments can cut the costs of administering a PO by more than 50%, to $50 or less, and shorten the approval cycle to minutes • Payment methods like EFT secures a new round of discounts from suppliers by guaranteeing prompt payments • Reduction on the Cost of Goods • Governments can secure price breaks by requiring suppliers to compete for bids against one another in reverse auctions • Pennsylvania has saved $10 million by buying raw materials like coal through Web-enabled reverse auctions • Governments can negotiate discounts using aggregated information – cutting commodity costs another 5% to 15%

  16. MyFloridaMarketPlaceUse of System Rule Exception Criteria Aberdeen Group Dec. 2001 Study (abridged)

  17. 3/11 Roundtable Agenda • Welcome • Updated Project Website • Vendor Registration • 1% Fee discussion • Future Topics • Next Meeting Location/Time

  18. Roundtable Topics • Conference Room Pilot 12/9/03 – 12/20/03 • Project Update, Agency Liaison Role, Next Steps 1/21 • Requirements Confirmation 1/21, 1/28, 2/4 • Vendor Registration 2/11 • Workflow 2/19 • Contracts Tracking 2/25 • Integration with FLAIR 2/25 • Purchasing Agent Messages 3/4 • Changes to Policy/Rules 3/4 • 1% Fee Discussion 3/4, 3/11, 3/19, 3/25 • Agency Technical Preparedness/Networking3/19 • Training • Agency Rollout Schedule • User Acceptance Testing • Security Administration • Reluctant Vendor Policy

  19. 3/11 Roundtable Agenda • Welcome • Updated Project Website • Vendor Registration • 1% Fee discussion • Future Topics • Next Meeting Location/Time

  20. Questions??Next Meeting:Wednesday, 3/19 9 a.m – 11 a.m.DEP Carr Building

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