Presentation Transcript

1. A River Runs Through It: The Arizona v. California Digitization Project

   SWALL Annual Meeting March 22, 2014 Erik Beck, Karen Selden & Jane Thompson
2. The Arizona v. California Litigation (1952-1963) Graphic by Caleb Trantow
3. Project: The Inspiration The serendipitous conversation at law school commencement (May 2012) CLYDE MARTZ SUMMER CONFERENCE, August 15-16, 2013 Arizona v. California at 50: The Legacy and Future of Governance, Reserved Rights, and Water Transfers
4. Project: Revisiting the Stacks The Arizona v. California volumes (33 v.)
5. Project: Our Questions When and from whom did we acquire these documents? What organizational scheme was employed to group and bind them, and does it make sense? Do we have a complete collection? Do our print holdings overlap significantly with other libraries? Has another library digitized them and, if not, who would be interested in them? How much time would it take to create a digital archive?
6. Project: An Exciting Discovery
7. Project: The Team
8. Project: The Process
9. Project: Cover Sheets
10. Project: The Role of Researchers (June/July 2013) Professors Jason Robison & Larry MacDonnell Jason A. Robison & Lawrence J. MacDonnell, Arizona v. California & the Colorado River Compact: Fifty Years Ago, Fifty Years Ahead, 4 Ariz. J. Envtl. L. & Pol’y(forthcoming 2014).
11. Appendix 1 Special Master’s Draft Report May 5, 1960 Project: Identify Needed Content and Place ILL Requests
12. Project: Identify Needed Content and Place ILL Requests (cont’d) Libraries who lent us materials or made scans: Daniel F. Cracchiolo Law Library, James E. Rogers College of Law, University of Arizona Special Collections at the University of Arizona Libraries John F. Kennedy Memorial Library, California State University, Los Angeles Hugh & Hazel Darling Law Library, UCLA School of Law Special Collections & Archives, Water Resources Collections, UCR Libraries, University of California, Riverside William M. Rains Library, Loyola Law School, Los Angeles Wyoming State Library The Arthur W. Diamond Law Library, Columbia Law School United States Department of the Interior Library
13. Project: What Did We Learn? Court documents: difficult to manage, but available for digitizing Team projects: rewarding and surprising Project management: old and new methods work Involvement of researchers improves the final product Conference tie-in boosted awareness by expert group, but more publicity is even better
14. Project: Publicity Plan (Asana.com)
15. COLORADO ARCHIVE WEST ARIZONA V. CALIFORNIA COLLECTION - The William A. Wise Law Library Featured in The Water Report
16. Project: Hopes for the Future Improve workflow and processes for future projects Include our holdings in the Western Water Digital Library -http://www.westernwater.org/ Identify and scan/collaborate re: additional content held by other libraries Create a hyperlinked finding aid
17. Metadata
18. Research & Retrieval Needs
19. Hey girl. You know I’m not usually the jealous type… but, who is MARC?
20. MARC Fields 520: Case summary
21. MARC Fields 524s: Citations to brief & to landmark case
22. MARC Fields 730s: Uniform titles for: the case; the entire collection; sub-collections
23. MARC Fields 856: Link to Digitool bib record 970: Electronic Bookplate
24. The Template
25. Original Image by Julieta Felix
26. Step 1: Image Capture Step 2: Editing Step 3: Add to Repository Step 4: Incorporate Into Landing Page Digital Collections Workflow
27. Bookdrive Profrom Atiz Metal frame LED lights and hood Angled cradle on track Glass guard Cameras not included Produced archival images between 4 and 5 megabytes in size. Product details at http://pro.atiz.com Image Capture
28. Irregular Artifacts
29. Editing Editing Standards
30. Metadata Conversion MARC MARCxml
31. The Repository Digital Collections of Colorado: http://digitool.library.colostate.edu
32. Branding Unique Access Point Specialized Searching The Repository Digital Collections of Colorado: http://digitool.library.colostate.edu
33. Designed imagery for the collection (Branding) Hosted a page on library website with unique content about the collection. Special search functionalities to augment full-text searching offered through the repository. Collection “Landing Page”
34. Used Drupal CMS to create additional search functionality. Essentially had to create a second database for metadata to target specific fields for searching. Using Drupal
35. Connected via Hyperlink LawLibrary.Colorado.edu Digital Collections of Colorado Connecting Resources Searches full text of document and more detailed metadata record. Specialized searching of targeted fields: Year, Author, Title
36. After staff review, we added the following design elements: Instructional text. Emphasis of unique text in title. List nodes in chronological order. Results Counter Inclusion of clear button. Quality Assurance Testing
37. Collection Usage Regular traffic to page after initial launch with intermittent spikes. High average time on page.
38. Lessons Learned Adobe optical character recognition insufficient for indexing documents for digital collections. Alternative options: AbbyyFineReader, Tesseract Creating dual interfaces produces extra work, duplicates effort. Faster computers are worth the investment.
39. Project: Searching the Collection
40. Project: Searching the Collection
41. Project: Refining Search in Repository
42. Project: Refining Search in Repository (cont’d)