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Furlough Update Business Affairs Advisory Forum October 1, 2009

Furlough Update Business Affairs Advisory Forum October 1, 2009. Bob McGee Associate Controller Email: rmcgee@uga.edu Phone: 706-542-6928. FURLOUGH UPDATE. www.uga.edu/furlough/. Overview Board of Regents Policy and FAQs Budget Message from President Adams UGA FAQs.

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Furlough Update Business Affairs Advisory Forum October 1, 2009

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  1. Furlough UpdateBusiness Affairs Advisory ForumOctober 1, 2009 Bob McGee Associate Controller Email: rmcgee@uga.edu Phone: 706-542-6928

  2. FURLOUGH UPDATE • www.uga.edu/furlough/ • Overview • Board of Regents Policy and FAQs • Budget Message from President Adams • UGA FAQs

  3. BUSINESS AFFAIRS ADVISORY FORUMWEBSITE • www.busfin.uga.edu/baaf/ • August 24, 2009 Presentation Slides • Matrix of Responsibilities & Authorities • Calculator Tool • Furlough Forms • Updated Payroll Calendars • Sample Alternate Schedules

  4. FURLOUGH PLAN UPDATES • www.busfin.uga.edu/baaf/ • Additional FAQs • Guidance for Scheduling Work for Employees Not Subject to the Furlough • Instructions for Processing Payroll Impacted by the Furlough Plan

  5. FURLOUGH PLAN GUIDANCE – Employee NOT Subject to Furlough • Non Work Day Unless Essential Operations • May Take Voluntary Leave Day • Reschedule Employee in Same Pay Period & Same Month • Must Make Every Effort to Not Negatively Impact Employee’s Pay

  6. Guidance for Rescheduling Work for Employees NOT Subject to Furlough • www.busfin.uga.edu/baaf/ • Describes Problem Associated with Following the Furlough Plan • Includes Links to Bi-weekly Payroll Timesheets to Illustrate Challenges • Provides Sample Solutions for Each Furlough Day

  7. Guidance for Rescheduling Work for Employees NOT Subject to Furlough • www.busfin.uga.edu/baaf/ • Site Designed for Staff Who Actually Process Payroll • Examples Provided Are Only Examples – Dozens of Possibilities • Each Example May Be Useful with Any of the Furlough Days

  8. Guidance for Rescheduling Work for Employees NOT Subject to Furlough • www.busfin.uga.edu/baaf/ • Possible Solutions • Voluntary Annual Leave • Reschedule Work in Pay Week • Compensatory Time • Forced Annual Leave • Leave Without Pay

  9. October 30 – First Furlough Day

  10. Sample Work Schedule for October Furlough Day

  11. November 25 – Second Furlough Day

  12. Sample Work Schedule for November Furlough Day

  13. December 24 and January 4 Third and Fourth Furlough Days

  14. Sample Work Schedule forDecember 24 and January 4 Third and Fourth Furlough Days

  15. Sample Work Schedule forDecember 24 and January 4 Third and Fourth Furlough Days

  16. March 8 – Fifth Furlough Day

  17. Sample Work Schedule for March Furlough Day

  18. April 30 – Sixth Furlough Day

  19. Sample Work Schedule for April Furlough Day

  20. Comp Time – E-Payroll System • Employee Time Sheet – Misc Column • Comp Time Worked • Comp Time Taken • Payroll Processor • Comp Time Record • E-Payroll Voucher – Misc Leave “Other” Reason = Compensatory Time

  21. Comp Time – Kronos • Employee’s Record Configured as Comp Time • Record Work Hours as Normal • System Will Store Comp Time Earned • Furlough Day Record as Comp Time Taken

  22. QUESTIONS ? Bob McGee Associate Controller Email: rmcgee@uga.edu Phone: 706-542-6928

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