4.5 Perform Integrated Change Control

1. 4.5 Perform Integrated Change Control The process of reviewing all change requests, including approving or rejecting changes and managing the flow on impacts to all project deliverables and all components of the Project Management Plan All requested changes should be identified through the Control Scope process (5.5) Occurs from project inception through to completion and is part of the Monitor and Control process group Ideally only approved changes should be incorporated into the project Monitor Initiation Planning Execution Close Control Adapted from PMBOK 4th Edition

2. 4.5 Perform Integrated Change Control The following change management activities are included – Influencing stakeholders and the project team to ensure only approved changes are implemented Reviewing, analysing and approving change requests quickly Understanding the complete impacts of the approved changes and managing their implementation Maintaining the integrity of project baselines for Scope, Time and Cost Co-ordinating changes across entire project Monitor Initiation Planning Execution Close Control Adapted from PMBOK 4th Edition

3. 4.5 Perform Integrated Change Control The primary inputs include – Project management plan Configuration management plan (if developed) Change Requests Change Control procedures The primary outputs include – Change request decisions Change request status updates Project management plan updates Updates to project deliverables Revised baselines for Time, Cost and Scope Monitor Initiation Planning Execution Close Control Adapted from PMBOK 4th Edition

4. 4.5 Perform Integrated Change Control There are very limited tools and techniques to assist in Perform Integrated Change Control The primary area of assistance comes from the Project Team and the Project Sponsor who are closest to the potential impacts of changes Also, each project must develop, agree and implement a comprehensive set of Change Control Processes Project Management Office Project Management Information Systems Learnings from Past projects Project Sponsor Experience Change Control Procedures Change Request Database Adapted from PMBOK 4th Edition

5. 4.5 Perform Integrated Change Control Tips for strong Change Control - All Change Requests must be documented Do not automatically approve all Change Requests for impact assessment Assessing the impact of Change Requests can impact Time and Cost Keep a log of all Change Requests and the associated impacts and approve/reject decision Whenever a Change Request is approved, automatically seek approval for new baselines for Time, Cost and Scope The later a Change is addressed, the greater the impact to Time, Cost and Risk Adapted from PMBOK 4th Edition

6. Example Change Control Processes Strengths • Includes assessment of impact • Explicit approval required by Steering Committee Weaknesses • Need decision point prior to assessing impact • How often are changes reviewed? • Is there a change log? Adapted from ePM Book

7. Example Change Control Processes Strengths • Includes review by PM prior to assessment of impact • Includes changes to Plans Weaknesses • Project Sponsor should be involved in pre assessment review and final approval or rejection • How often are changes reviewed? • Is there a change log? Adapted from ICG Software