The Best Practice: Selecting a Professional Consultant

1. FIDIC Resources The Best Practice:Selecting a Professional Consultant Canadian Public Procurement Forum October 6, 2010

2. FIDIC Resources Association of Consulting Engineering Companies • 500 engineering companies employing over 100, 000 employees • Federation of 12 provincial and territorial associations • Advocates sustainable infrastructure investment

3. FIDIC Resources Challenges of engineering projects TIMELY DELIVERY FISCAL RESPONSIBILITY SOCIETAL NEEDS QUALITY & INNOVATION

4. FIDIC Resources Engineering is a good investment

5. FIDIC Resources Opportunities to improve outcomes 100% 50% Level of Influence Operations&Maintenance Construction Engineering 0% Time

6. FIDIC Resources Opportunities to improve outcomes Cost of Making Changes Operations &Maintenance Engineering Construction Time

7. FIDIC Resources Procurement is the key • Establishing common objectives and desired outcomes • Understanding cost-benefit-risk relationships • Clarifying roles and responsibilities • Selecting the right team for the right job • Identifying required resources

8. FIDIC Resources Selecting a Professional Consultant • An InfraGuide Best Practice • Developed by the public sector – for the public sector • Based on extensive interviews and research • Recommends “competitive qualifications-based process” (QBS)

9. FIDIC Resources How does the Best Practice work? • Focus on understanding client’s needs • Proposals ranked based on providing service and achieving objectives • A detailed scope is established with preferred proponent • Appropriate fees and schedule are negotiated

10. FIDIC Resources Best Practice is good policy • Competitive and transparent process • Focus on merit, quality and long-term value • Long-term savings realized over decades • Encourages in-house expertise to represent the client’s (and taxpayer’s) interests • Permits innovation and sustainability • Allows creative risk management options

11. FIDIC Resources What’s in it for the client? • The right team for the right job • Realistic schedules and budgets • Fewer change orders and disputes • Better business relationship between parties • Better service, better quality & better value for taxpayers

12. FIDIC Resources Who uses this approach? • QBS legislated by the US federal government and 44 state governments • Municipalities across the US • City of Calgary and the City of London • Quebec legislation requires its ministries and agencies to use QBS for architectural and engineering services.

13. FIDIC Resources QBS works (APWA Study 2009) • Georgia Institute of Technology and University of Colorado reviewed over 200 projects across the USA • 93% of clients expressed high or very high satisfaction with consultants selected using QBS • QBS reduced construction cost growth by 70% • QBS reduced schedule slippage by 20% • QBS provided better ability to address societal issues or stakeholder concerns

14. FIDIC Resources “Not everything that counts can be counted; and not everything that can be counted counts.” - Albert Einstein, Famous Genius

15. FIDIC Resources Association of Consulting Engineering Companies of Canada 130 Albert St. Suite 616 Ottawa, Ontario K1P 5G4 Tel: 613-236-0569 info@acec.ca www.acec.ca Federation of Canadian Municipalities Sustainable Communities Website www.sustainablecommunities.fcm.ca