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Effective Report Writing Guide: Structure, Technique, and Credibility

This guide provides insights on organizing and preparing reports, outlines essential sections like introduction, problem, methods, findings, and conclusions, and emphasizes the use of effective writing styles, transitions, and credibility-enhancing techniques. It covers strategies for short reports as well as proposal structures and process tips for creating compelling and error-free documents.

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Effective Report Writing Guide: Structure, Technique, and Credibility

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  1. Chapter 11 Organizing and Preparing Reports and Proposals

  2. Parts of a Formal Report Continued

  3. Parts of a Formal Report (cont.)

  4. Your Turn How does a report outline relate to the final report document?

  5. Outline Introduction Problem Method Used II.Product Comparison Palm Is Least Expensive Service/Warranties Favor Blackberry Expandability Is Best on Blackberry Availability of Applications Is Equal III. Conclusion: Blackberry Is the Best Buy Developing a Report Outline Problems Method Findings Conclusions

  6. Using Headings Effectively If sections are divided, use at least two subdivisions Treat all headings at the same level consistently Placement on page and appearance Grammatical construction Do not place two headings together without intervening text

  7. Choosing an Effective Writing Style Avoid __________ pronouns Use _____ voice and _________ tense Avoid __________ headings without intervening text Use _________ sentences to link sections Use a variety of _________ techniques first-person consistent active consecutive transition coherence

  8. Improving Transitions Use tables and numbered lists Define terms carefully Use a variety of transitions to keep reader interest

  9. Enhancing Credibility Avoid _________terms Identify ___________ Label _______ Use _____________ emotional assumptions opinions documentation

  10. Writing Techniques for Short Reports Short reports can use . . . personal • A __________ writing style with first- or second-person • Contractions for ________ style • Graphics to __________ text • Heads and subheads to __________ text natural reinforce partition

  11. Structure of a Proposal

  12. Process for Preparing Proposals Start with an easy-to-prepare section after determining parts to include Complete all sections and arrange in appropriate order Check transitions between sections Proofread, edit, and check figures thoroughly

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