Collaboration Board Summary

1. Collaboration Board Summary Alan Bross MICE CM 26

2. Collaboration Board – CM26 • Agenda: • Intro • Approval of minutes Booth • Spokeʼs remarks Blondel • PM report Nichols • Spokesperson Election Bross • Common Fund Long • NSF Update Hanson/Kaplan • UC Request Kwang-Je Kim • SB report Palladino Alan Bross MICE CM - Riverside Marchr 27, 2010

3. Spokesmouse • Spokesmouse Report • 2010 Goal of completing Step I has made excellent progress • Still a lot to do, however & problem with DS frig has slowed things down • Pressure now to complete before August 15 & will be running shifts up to the end • PLEASE SIGN UP FOR SHIFTS!! • 2010 Goal MICE Online Group: Graulich, Graulich, Leaver, McWaters, Ellis, Hanlet, Coney • Crucial group doing great job! • But The situation of some members is uncertain • Please think of more people who could take part in DAQ/trigger/Operations Alan Bross MICE CM - Riverside Marchr 27, 2010

4. No Longer Likely Alan Bross MICE CM - Riverside Marchr 27, 2010

5. MICE as recognized experiment @ CERN • Recognized Experiment Committee met on 23Feb2010 • Approval recommended by REC and approved by Research Board Alan Bross MICE CM - Riverside Marchr 27, 2010

6. MICE as recognized experiment @ CERN • Once an experiment is recognized- the groups involved will be able to open visiting team accounts at CERN- the members of the experiment will be allowed to become registered as CERN users; this would not, however, imply automatic assignment of office space- CERN would allow such teams the use of CERN's premises to organize meetings, and to use basic services, provided that • the cost to CERN is truly marginal, and on the condition that • approved CERN activities would always take priority. • Additional services could be provided by mutual agreement, on the understanding that CERN will charge if there are costs for the Organization. • Discussion to be defined rapidly is contribution of CERN to RF power station beyond refurbishment (help in Commissionning/Maintenance/Operation) Alan Bross MICE CM - Riverside Marchr 27, 2010

7. PM Report

8. Project Status Summary • Progress in general is good: • Presently dominated by preparations for Step II • Mostly depends on delivery date of first spectrometer solenoid – rest of integration schedule will plug into this date • Infrastructure and electrical is as ready as possible • Problems with magnet being understood • Decision point for options now shifted to end April, 2010 – Review Committee to re-convene at that point • Coupling coil contract is signed – good news • Schedule details awaited from contractor • AFC #1 module date is now December 2010 • Delay partly caused by absorber/coil interface/envelope difficulties, now fixed • Liquid hydrogen infrastructure work has re-started in UK • RF infrastructure design has resumed at low-ish level

9. Project Organisation • UK MICE came out of STFC programmatic review well • Now trying to work out how to deliver the project and fit with the international subsystems schedule • This week will help a lot with that • After the UK cost & schedule review, project planner has been appointed – Chris Bulloch of Magna Parva Ltd • He has a six-month contract – will be replaced by STFC employee, already earmarked • Has already started with UK cost & schedule plans • Will come to next CM • Also appointed Integration Engineer, Jason Tarrant • Process has also begun to recruit a cryogenics engineer/technician - may take some time • Staffing level is now reinforced in right areas hopefully

10. Project Organisation • Chair of proposed MICE Project Board, Steve Peggs, visited RAL, 22nd March • Spoke to some people, UK initially • Toured R5.2 • Now has an idea of the project and its constraints • Risks & Worries • You will hear about them next from Andy

11. MICE Spokesperson Election • The MSE committee (Cobb, Coney, Tsenov, Ishimoto) studied whether or not there was a consensus to keep the present leadership • YES! • The CB confirmed! • Alain & Mike have enthusiastically agreed to continue Suckers Alan Bross MICE CM - Riverside Marchr 27, 2010

12. Common Fund Common Fund: Reprise: Classification of allowed expenditure 2009/10 census 2009/10 estimate Status of 2009/10 levy Income and expenditure

13. 2009/10 census: • Working on Update • Have polled collaboration • Finalize by April 1 (Please respond)

14. ‘Preliminary’ summary • Based on info from R. Hayes on 17Mar10 • Check and revise at CM26 next week • Also, discuss outstanding: • Payments • In-kind contributions • Status of Harbin

15. Common Fund: Accounts for 2009/10: • Outturn forecast: • 11 (of 12 months): • Linear extrapolation gives outturn forecast: £154.65k

16. NSF Update BREAKING NEWS: Mississippi MRI Request Approved (Tentative) Alan Bross MICE CM - Riverside Marchr 27, 2010

17. MICE Members • Trieste and Como • EMR Work: most scientist effort still in Como/Trieste. • However, Not formally part of MICE • Resolve this by CM 27 Alan Bross MICE CM - Riverside Marchr 27, 2010

18. MICE Members II • Kwang-Je Kim made presentation: University of Chicago request to join MICE. • KJK & Young-Kee Kim • Graduate students interested in MC • One 1st year (HE) • One starting Autumn 2010 • Undergraduate students • A few junior students interested in going to RAL • A couple first year students • Can send a couple of students ( various cobination of grad and unders) to RAL this summer for 2-3 months, if someone can supervise them • A full time post doc will help to kick start the U of C effort in MICE • Vote Taken at CB meeting: Yes (unanimous), but no Quorom. • Email vote: Welcome: University of Chicago! Alan Bross MICE CM - Riverside Marchr 27, 2010

19. Speaker’s Bureau • Vittorio reviewed the status of Talks Abstracts, etc • MICE is doing Very Well! • However • He is still having trouble finding Speakers! • Please suggest/find speakers! • Please Respond to his emails! Alan Bross MICE CM - Riverside Marchr 27, 2010