Schools Enrollment Process

1. Schools Enrollment Process

2. Agenda • ITS Definitions: • Enrolled • Drop • No Show • Standby • Walk In • Enrollment Process 415 Schools • Enrollment Process Non 415 Schools

3. ITS Definitions • Enrolled – Students are not officially enrolled until the instructor confirms them as present during roll call at the start of the class; Until that time they have a seat reserved in ATRRS • Drops – Students who are enrolled but fail to complete the required hours of training • Typically occurs when students have an appointment and fail to return in time to meet the course hours requirement

4. ITS Definitions • No Shows – Student has a seat reserved in ATRRS and fail to attend ANY of the class • This typically happens because students fail to read the Course Manager email sent to their official military address 2 weeks prior to the start of class which has updated info on their class • They fail to be at the correct place at the correct time for roll call and the instructor has already given their seat to those standbys and walk ins who were present at roll call NOTE: Many students see that class has started and leave the facility. Inform your students to check with the instructor before they leave because the instructor may allow them into the class provided they did not already miss so much time that they fail to meet the required hours.

5. ITS Definitions • Standbys – Students have a seat reserved in ATRRS as a Standby because their info was input within the 45 day window prior to start of class; Standbys have priority over Walk Insbut must be present at the start of class. Walk Ins - Students that show up at the start of classin the hope of finding an open seat; Walk Ins must complete an HFL 888, have it signed by appropriate authorities, and returned to ITS NLT 24 hours after the class begins

6. Enrollment Process 415 Schools Service Member is selected or requests to attend a course Contact with unit’s Schools NCO is made Contact with unit’s Schools NCO is made Unit Schools NCO submits request into ATRRS IAW brigade quota allocation 45 days prior to start date = Student has seat reserved in that class Within 45 day window or brigade quotas already filled – Unit Schools NCO submits HFL 888 to ITS = Student has seat reserved in class as a “Standby” Unit Schools NCO informs student of their status as a Primary Unit Schools NCO informs student of their status as a Standby 2 weeks prior to start date – Student receives 2 emails. One from ATRRS and one from Course Manager 2 weeks prior to start date – Student receives 2 emails. One from ATRRS and one from Course Manager Course Manager email informs student of updated location, sign in time, start time, class requirements THIS IS A MUST READ ITEM Course Manager email informs student of updated location, sign in time, start time, class requirements THIS IS A MUST READ ITEM Student arrives on time for roll call = Enrolled Student completes all required hours = Complete/Certified/Graduated Student arrives on time for roll call = Enrolled Student completes all required hours = Complete/Certified/Graduated

7. Enrollment Process Non 415 Schools Service Member is selected or requests to attend a course Contact with unit’s Schools NCO is made Unit Schools NCO submits HFL 888 signed by unit approving authority to ITS 90 days prior to start date = Student has seat reserved in that class Unit Schools NCO informs student of their status as a either a Primary or Standby 2 weeks prior to start date – Student receives 2 emails. One from ATRRS and one from Course Manager Course Manager email informs student of updated location, sign in time, start time, class requirements THIS IS A MUST READ ITEM Student arrives on time for roll call = Enrolled Student completes all required hours = Complete/Certified/Graduated