Division II Pre-Enrollment and Recruiting Process

1. Division II Pre-Enrollment and Recruiting Process Jenn Fraser and Leslie Schuemann

2. Session Overview • All Case Studies, All the Time… • Unofficial Visit • Official Visit • Organized Competition • What You Always Need to Know

3. Unofficial Visit

4. Unofficial Visit • Case Study Facts: • Four football PSAs made an unofficial visit to the institution. • Two PSAs attend a two-year college. • Two PSAs are high school students. • PSAs stayed overnight in an institutional dormitory.

5. Unofficial Visit • Case Study Facts: • Relatives stayed overnight in a local hotel. • Two PSAs received meals off campus. • Two PSAs received meals at an on-campus facility.

6. Unofficial Visit • Case Study Facts: • All PSAs and their relatives received complimentary admissions to a home athletics competition at an off-campus facility. • Two PSAs were transported by a coach to the football game.

7. Unofficial Visit • A compliance officer at a Division II institution just returned to campus from vacation. • What additional information do you need to determine if the unofficial visits were permissible?

8. The Basics – Unofficial Visit

9. The Basics – Unofficial Visit • NCAA Bylaw 13.02.13.2. • Visit made at PSA’s own expense. • No expenses or entertainment unless permitted in legislation. • Bylaw 13.7.1. • PSA may visit unlimited times. • Visit can occur before senior year of high school.

10. The Basics – Unofficial Visit • Case Study Facts: • PSAs arrived September 1 and departed September 2. • One PSA is a high school senior, one is a high school junior and two are enrolled at a two-year college.

11. The Basics – Unofficial Visit • Case Study Facts: • High school PSA’s football season begins September 6. • Two-year college PSA’s football season began August 31.

12. The Basics – Unofficial Visit • Case Study Facts: • The visit occurred during a quiet period for the high school SAs. • The visit occurred during an evaluation period for the two-year college SAs.

13. The Basics – Unofficial Visit • Why are there two recruiting periods during the same time period? • Bylaw 13.17.3-(a). • Quiet period June 1 to the start of the PSA’s football season. • Bylaw 13.17.3-(b). • Evaluation period during the PSA’s football season.

14. Lodging • Bylaw 13.7.2.1.2. • May stay in enrolled SA’s dormitory room. • Must pay regular institutional rate for lodging. • What if the institutional policy states there is no charge involved with overnight lodging? March 10, 2004, Staff Action

15. Lodging • Case Study Facts: • High school PSAs stayed in a dorm room with a current SA and paid the institutional rate for lodging. • Two-year college PSAs stayed in an unoccupied dormitory room and paid the institutional rate for lodging. • Relatives of PSAs stayed at a local hotel and paid the going rate.

16. Lodging • Is it permissible for PSAs to stay in an unoccupied dormitory room if they pay the institutional rate for lodging? October 3, 1990, Staff Interpretation

17. Meals • Bylaw 13.7.2.1.1. • May provide PSA and relatives with one meal in the institution’s on-campus dining facility. • May provide meal in off-campus dining facility when all on-campus dining facilities are closed.

18. Meals • Case Study Facts: • High school PSAs received a meal off campus at 10 p.m. • Two-year college PSAs received a meal in the on-campus dining facility. • On-campus dining facility closes at 9 p.m.; however, the pizza place on campus is open until midnight.

19. Meals • What violations occurred regarding the off-campus meal provided to the two high school PSAs? • Recruiting period? • It was a quiet period for the high school PSAs. • Available dining facility? • There was an on-campus dining facility open.

20. Entertainment • Bylaw 13.7.2.1. • May provide three complimentary admissions. • Practice or competition of institutions intercollegiate team. • Issued on individual game basis. • PSA and persons accompanying PSA. • No special seating.

21. Entertainment • Case Study Facts: • High school PSAs each received three complimentary tickets. • Two-year college PSAs each received one complimentary ticket. • All PSAs received hard tickets.

22. Entertainment • Case Study Facts: • Two-year college PSAs sat on the bench with the players. • High school PSAs and relatives sat in the stands.

23. Entertainment • What violations occurred regarding the entertainment? • Hard tickets? • Best practices. • Special seating? Bylaw 13.7.2.1

24. Transportation • Bylaw 13.5.3. • May provide to view: • Practice and competition facilities. • Institution’s home athletics contest. • Staff member must accompany.

25. Unofficial Visit • Conclusion: • Institution discovered violations of the unofficial visit legislation involving meals and entertainment.

26. Unofficial Visit Violations • Off-campus in-person recruiting contact during a quiet period. • Off-campus meal provided when an on-campus dining facility was open. • Special seating arrangement.

27. Official (Paid) Visit

28. The Basics – Official Visit

29. Official Visit – Setting the Scene • It is 3:30 p.m. Thursday afternoon, game day of course, and the men’s soccer coach saunters into your office with a stack of official-visit requests. • Three PSAs are scheduled to arrive Friday for their official visits.

30. Official Visit • Do not panic, you do not have to… • Send the five-visit limitation letter. NCAA Proposal No. 2010-10 • Worry about the five-visit limit. Proposal No. 2011-15

31. Official Visit • Case Study Facts: • All three PSAs are in high school. • Two are flying in. • One international (Didier). • One domestic (Jozy). • One is driving (Herculez).

32. Transportation • Bylaw 13.5.2. • Permissible to pay air transportation for Didier and Jozy. • Must be a direct route from home to campus and back. • Permissible to pay round-trip mileage for Herculez who is driving to campus.

33. Official Visit • Case Study Facts: • A volunteer assistant coach is picking up Didier and Jozy and will take them to lunch on the way to campus. • Anything you need to check on? • According to the official visit paperwork for Herculez, no one is accompanying him on the visit.

34. The Basics • Bylaw 13.6.2. • Didier, Jozy and Herculez have all registered with the NCAA Eligibility Center. • Added to the Institutional Request List. • Test scores for all three have been submitted to the NCAA Eligibility Center. January 21, 2004, Staff Action

35. The Basics • Case Study Facts: • Coach wants Didier, Jozy and Herculez to feel extra special and assigns a student host for each. • Bylaw 13.6.6.5. • Each host may receive $30 each day of the visit to cover entertainment costs.

36. The Basics • Bylaw 13.6.3.1. • Didier’s flight arrives Friday, January 7 at 11 a.m. • Jozy’s flight arrives Friday, January 7 at 12:30 p.m. • Both depart Sunday, January 9 at 2 p.m. • How could this be?

37. Length of Official Visit • 48 hours begins with arrival at campus or entertainment is provided. • Did coach have a to-go meal or did he sit down with them. • Sit down = start of 48 hours. • 48 hours ends with departure from campus. • Both visits fit within the 48-hour window.

38. The Basics • All three PSAs attend the home basketball game Saturday night. • Two of the three student hosts are in attendance. • You approach one host and ask where the missing host is. • Gave his $60 to another host.

39. Student Host Money • Missing host was given $60 ($30 per day of the visit) to entertain Jozy. • Host for Didier, and now Jozy, may receive $30 per day and an additional $15 per day for each additional prospect. • Host must return $30 to compliance.

40. The Basics • Also at the game… • Who is that grown man sitting with Herculez? • Club soccer coach who drove him due to bad weather. • Now can we reimburse mileage? Bylaws 13.5.2.8 and 13.8.1

41. Transportation to Enroll • You are in the office Sunday morning updating eligibility lists and Didier pops his head in. • He loved it so much he wants to stay and enroll in the spring semester that starts Tuesday. • Bylaw 13.5.4. • Not so fast, Didier.

42. Official Visit – Conclusion • Visit did not last longer than 48 hours. • Student host returned over payment of entertainment expenses. • Mileage may not be paid to club soccer coach. • Didier may not remain on campus after official visit to enroll.

43. Organized Competition

44. Notice to Prospective Student-Athlete • Bylaw 14.2.4.2.3. • Earliest practical opportunity. • Must be prior to NLI or written offer of admission/financial aid.

45. Understanding How it Works • Actual graduation date versus expected graduation date. • What you should be on the lookout for? • Diversion from prescribed academic path. • “Split file.” • Participation after grace period.

46. What You Always Need to Know Common questions to ask.

47. Common Questions • When will/did the PSA graduate from high school? • In what institution is the PSA enrolled? • Do we need/have permission to contact? • Has the PSA taken an unofficial visit or official visit? • Is the PSA on the institution’s IRL?

48. Common Questions • Does the institution have an official transcript? • Is the PSA admissible to the institution? • Has the PSA received information regarding the organized-competition legislation? • Has the PSA signed an NLI or written offer of financial aid? • Has the PSA requested final amateurism certification?

49. Resources • Official Visit Form • Unofficial Visit Form • Student-Host Form • Sample Tryout Form • Student-Athlete Information Sheet • Two- and Four-Year Transfer Tracer Form • Financial Aid Agreement • Located on Division II Compliance Page. • www.ncaa.org

50. Audience Participation Share what you know.