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Learn how correct shelving practices can prevent damage to library materials. See examples of good and poor shelving techniques, use of bookends, and handling of books in the stacks to ensure preservation. Follow best practices to set a good example for patrons.
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What this presentation covers Part 1: Why materials deteriorate. Part 2: Shelving materials carefully. Part 3: Handling materials carefully. Part 4: Identifying and preventing damage.
Library staff are the front line of defense -- • Responsible for setting a good example for students and faculty. • Responsible for disaster prevention. • Responsible for keeping collections available through correct shelving, handling, and maintenance.
Correct shelving • One of the most important ways that library staff can prevent damage and set a good example for patrons. • Volumes are keep upright and neat on the shelf.
Use Bookends • Support each shelf with a bookend. • Push it in firmly, but not too tight, so that books can be easily removed.
Lack of bookends can cause permanent damage due to lack of proper support.
If oversized books are too large, they stick out and cause accidents in the stacks.
Shelve very large books flat. • If possible, pile them no more than 2-3 high so patrons can take them off the shelf easily.
Book trucks • Follow the same rules as for book shelves. • Don’t pile books on top of trucks -- they crush the lower books and fall off easily.
Correct use of book truck • Nothing piled on top. • Everything standing up straight. • Large items lie flat.
Pulling books in the stacks • Pulling books off the shelf by grabbing the top of the spine (the head cap) can cause the spine to tear. • Remove a book from the shelf by pushing its neighbors back slightly and then grasping it firmly in the middle.
Push the Pull out the neighbors in.… book you want.
Books in folders or boxes Make sure that all strings are tied and velcro straps are closed so the book won’t fall out.
Work areas matter • Books can be damaged if library staff are careless during processing. • High piles can easily fall over -- use shelves or book trucks. • Keep piles low.
Put larger items on the bottom for stability. Don’t squash small items -- unlike this person.
Set a good example. • Preventing damage is a big part of preservation. • Every library staff member sets an example for colleagues and patrons. • What sort of example are you setting?
Slide show continues. Go on to Part 3: Handling materials carefully. If you have questions, send email to gertz@columbia.edu.
