ORIENTATION for Citywide Citizenship Day

1. ORIENTATION for Citywide Citizenship Day 2015

4. Overview of Forms Used at the Events

5. Administrative Forms Forms completed by the Participant prior to Screening: • Participant Registration Form (Yellow) • Declaration of Understanding (Yellow) Forms for the Screener to complete: • Naturalization Case Notes (Pink) • “Ineligibility for Services” Form (if the participant is not eligible) Forms to complete at Check-Out: • Naturalization Case Notes (Pink) • N-400 Completed Application/ Check-Out List (Blue)

6. Important Volunteer Corps Policies 4 Reminders to Note: Pledge to Maintain Confidentiality Adherence to CUNY Citizenship Now! Volunteer Corps Guide Handling Referrals Prohibition on Solicitation

7. Participant Registration Form (Yellow) • Collect at the Screening Station. • Contains information relevant to our funders. • Must be completed in its entirety by all participants. • We assign volunteers to the Waiting Area to: • Review PRF with participants • Make sure all information is completed • Answer any questions participants haveabout the PRF

8. Declaration of Understanding (Yellow) • Explains to participants that we provide limited scope legal services based on a pro se model • Both copies should be signed and dated by the participant and you -- the Screener • After signing and dating, give the torn off copy to the participant to keep for his records • Note: Spanish version on the reverse

9. Naturalization Case Notes (Pink) • Completed by Screener • Used to determine eligibility for naturalization and for fee waiver • If eligible and prepared with all relevant documents, participant gets a GREEN sticker and proceeds to the Application Assistance station • If additionally eligible for a fee waiver based on receiving a means tested public benefit, participant additionally gets a BLUE sticker and proceeds first to the Fee Waiver station • If ineligible, participant gets a RED sticker

10. Case Notes (Pink) – Continued • Pink Case Notes Form is collected at Check-Out • Do NOT let participants leave the event with this form! • All case notes, analysis and advice given to participants MUST be written on the reverse side

11. Ineligibility for Services Form: • When participants receive a RED STICKER: • Use this form to record an explanation for participants who are not eligible to naturalize • Both the participant and the screener should sign and date bothcopies. • Provide the participant with a copy for their records • Staple the 2nd copy to the Naturalization Case Notes form (Pink) and PRF (Yellow).

12. N-400 Check-Out List & Next Steps • Purpose is quality control and application packaging • Note any missing information that the participant still needs to insert into their application or fee waiver on this sheet • Mark the area where the information is missing on the application with a post-it note • All notes to the participant should be on this piece of paper

13. Screening STATIONOverview

14. Role of the Screener • Ensures that only participants who are eligible for naturalization and who are prepared with appropriate documentation proceed through the event • Reviews participants facts and determines if the participant is eligible to apply for naturalization and fee waiver based on receipt of means tested public benefit • Provides appropriate guidance for those not eligible or who are unprepared to proceed through the event GATEKEEPER

15. Step 1 When you are ready to see a participant hold up your GIANT THUMB sign!

16. Step 2 • Ask to see completed Participant Registration Form (Yellow) • Sign and date both copies of the Declaration of Understanding (Yellow) • Tear off back copy of Declaration of Understanding for the participant to keep for her records

17. Step 3 • Work your way through each question on the Naturalization Case Notes • Complete ALL the questions • Screen for fee waiver eligibility – those who receiving SNAP, Medicaid, SSI, or Public Assistance but who do NOT have their letter of proof with them can be assisted at the event • Take notes as appropriate on the reverse. Notes must clearly and briefly explain any red flag issues and detail the advice provided. • Using Pink Naturalization Case Notes form, fill in participant’s personal information at the top • Ask to see green card to record name and A#

18. Print your name and sign the boxes labeled “Screener” at the bottom of the form Place the appropriate sticker on BOTH the Participant Registration Form (Yellow) and Naturalization Case Notes (Pink) Step 4

19. Step 5 The participant is eligible to apply for naturalization and is prepared (has the necessary documents with them at the event) The participant is eligible to apply for naturalization and is eligible for the USCIS fee waiverbased on receiving a means tested public benefit The participant is ineligible to apply for naturalization; OR The participant may be eligible to apply, but the case is too complicated for the scope of the event; OR The participant is missing the necessary documents to be assisted at the event.

20. Red Sticker! • If a participant is ineligible, you must write a complete explanation of your analysis on the reverse of the Pink Case Notes form • Provide participant with the appropriate resources for a directed referral and an explanation of the reason(s) he does not qualify • Examples: Missing a criminal disposition or other relevant documents, already a citizen, need for referral to a center to review criminal history • Before the participant leaves, collect the Yellow PRF and the Pink Case Notes Form, and staple them together. • Place them in the box on your table. Never leave paperwork unattended on the table! • Complete and sign the two copies of ‘Ineligible for Services’ Form and provide the participant with their copy, staple copy to the PRF and Case Notes

21. Step 6 • If the participant has a criminal history, has their dispositions on site, and is determined to be eligible to apply for naturalization: • Screeners MUST complete Part 10, Section D before sending Participants to Application Assistance. • If participant’s have ever been arrested and DO NOT have criminal dispositions on site or have out of state dispositions, give them a RED STICKER for a referral to a CN! Immigration center to receive services once they obtain their disposition.

22. How to Obtain Documents:

23. Screening Station Reminders

24. Check-Out STATIONOverview

25. Role at Check-Out QUALITY CONTROL & APPLICATION PACKAGING • Ensures that participants who are eligible for naturalization and who are prepared with appropriate documents leave the event with an application that is ready to mail and with overview of remainder of application process • Final review of participant facts, requirements for naturalization, and fee waiver • Review of form to assure participant understands their answers and is aware of any issues that may arise at interview • Cursory interview prep and next steps information

26. Step 2 • Ask to see the Pink Case Notes form • Review the notes made at previous stations for any red flags • Review and make corrections to the application forms and supporting documents using the Check-Out Station Guide for completeness and accuracy. • Sign and collect the Pink Case Notes form

27. Step 3 • Review and note any missing information the participant still needs to insert into their application on this sheet • Mark the area where the information is missing on the N-400 or I-912 forms with a post-it note • All notes to the participant should be on this piece of paper • Review reverse side with participant for information about next steps at conclusion

28. Check-Out Station Reminders

29. N-400 Rider - Selective Service: RIDER Part 11, Question 46.C Handout on Charges, Arrests, Citations Screening Resource Bindercontaining the following information: Green Card Category Codes Acquisition and Derivation of Citizenship information plus legitimation information Quick Reference Chart for Determining Immigration Consequences of Common NY Offenses N-648 Packets containing: Form N-648 Form N-648 Instructions Information for Medical Professionals Completing Form N-648 HIAS Tip Sheet Civic Questions and Answers: 100 English Civic Q&A 100 Spanish Civic Q&A 20 English Civic Questions for the 65/20 Exemption 20 Spanish Civic Questions for participants 65/20 Exemption Ineligibility for Services Form Selective Service -- Request for Status Information Letters Additional Resources