Proposed EA Assessment Framework 2.0 Chief Architect’s Forum (CAF) Dick Burk

1. Proposed EA Assessment Framework 2.0 Chief Architect’s Forum (CAF) Dick Burk Chief Architect and Director of Federal Enterprise Architecture Program, OMB October 6, 2005

2. CONOPS Integrated IT Lifecycle Invest Architect Implement Completion Use Results Assessment Framework 1.5 Assessment Framework 2.0 Citizen-Centered, Results Driven Government

3. Criteria Levels 5 Optimized: EA processes continuously drive business improvement within the agency. Demonstrable improvements in efficiency, cost savings and service quality. 4 Results-Oriented: EA processes are measured for effectiveness against a set of established performance criteria. 3 Utilized: Processes and products are documented, understood, and are being used in at least some agency decision-making activities 2 Managed: EA processes are planned and managed, and artifacts are complete at least at a high level of definition. 1 Initial: Informal and ad-hoc EA processes. Practices and artifacts exist but may be incomplete and/or inconsistent 0 Undefined: No evidence presented Citizen-Centered, Results Driven Government

4. Overview • Four Capability Areas • Completion • Use • Results • Policy Alignment • Appendices • Artifact Descriptions • Transition Strategy Overview • EA Assessment Timeline • Annual Assessment Process • Quarterly Review Process Citizen-Centered, Results Driven Government

5. Completion Capability Area • Completion of an agency’s EA to include: • Reflection of the FEA reference models and principles of good architecture • EA work product development • Line of sight between horizontal layers of an agency’s EA (performance, processes, data, services, and technology) • Transition strategy for an agency to move from its baseline to its target architecture • Assessment Criteria - Completion • Performance Architecture • Business Architecture • Data Architecture (Information Management) • Service Component Architecture • Technology Architecture • Transition Strategy Citizen-Centered, Results Driven Government

6. Use Capability Area • Use of an agency’s EA to include: • Policies and procedures necessary for an agency to develop, maintain, and oversee its EA • Integration of EA with agency IRM programs and IT management processes including: strategic planning, capital planning, and program/project management • Assessment Criteria - Use • EA Governance and Management • EA Change and Configuration Management • Federation of Enterprise and Segment Architectures • EA Deployment • CPIC Integration Citizen-Centered, Results Driven Government

7. Results Capability Area • Results achieved from utilizing an agency’s EA to include: • Measurement of the effectiveness and value of an agency’s EA • Demonstration of the progress of an agency in meeting its goals, closing performance gaps, and achieving critical results • Improvement in mission performance, customer service, and delivering cost savings • Assessment Criteria - Results • Business Driven • Collaboration and Reuse • Business Process and Service Improvement • IT Implementation Improvement Citizen-Centered, Results Driven Government

8. Policy Alignment Capability Area • Policy Alignment between the agency’s EA and IT policies established by OMB, to include: • Agency usage and participation within cross-governmental initiatives such as: E-Gov initiatives, LoB initiatives, and SmartBUY agreements • EA alignment to specific OMB policies and memoranda, e.g. IPv6 • Assessment Criteria - Policy Alignment • E-Gov, LoB, and SmartBUY Alignment and Implementation • IPv6 Planning Citizen-Centered, Results Driven Government

9. Capability Area Criteria Level (0-5) EA Assessment Framework 2.0: Structure Example: Baseline Business Architecture Structure Assessment Criteria • Description • Rationale • Mandate Practices • Activities • Artifacts - Citizen-Centered, Results Driven Government

10. Appendices • Appendix A: Artifact Descriptions • Brief description of type of artifacts typically submitted to satisfy a specific maturity level • Appendix B: Transition Strategy Overview • Provides guidance for an agency EA Transition Strategy • Contents of the EA Transition Strategy • Redundancy and Gap Analysis • Defined Programs and Projects • Enterprise Sequencing Plan • Program Management • Linkage to the Investment Portfolio • Impact Assessment and Performance Citizen-Centered, Results Driven Government

11. Projects with Milestones and Dependencies Project 1 Project 2 Project 3 Project 4 Project 5 Segment Architecture Program A Project 6 Project 7 Project 8 Project 9 Segment Architecture Transition Strategy Program B Target EA Transition Architecture Project 10 Project 11 Project 12 Project 13 Segment Architecture Program C Performance Improvement Plan Period 1 Period 2 Period 3 Appendix B: Transition Strategy Citizen-Centered, Results Driven Government

12. Assessment Timeline • Release Schedule • EA Assessment Framework v2.0 available for Agency use in November 2005 • Annual Assessment Process • Annual comprehensive assessment of the state of agency’s enterprise architecture (EA) program • Begin using EA Assessment v2.0 in Q2 FY2006 (March 2006) • EA submissions due to OMB on Feb. 28, 2006 • Quarterly Review Process • Submit quarterly progress reports to demonstrate: • Success in achieving milestones in transition strategy • Improvements realized from using EA as a planning and management tool. Citizen-Centered, Results Driven Government

13. EA Assessment Scoring Process • Results will be reflected in the E-Government section of the President’s Management Agenda (PMA) scorecard • Results of the annual assessment will be reflected in the Status score for E-Gov • Results of the quarterly review process will be reflected in the agency’s quarterly E-Gov Progress score • Ratings will be determined according to the table below: Citizen-Centered, Results Driven Government