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FY 13 NCLB Consolidated Budget: Webinar June 2012

FY 13 NCLB Consolidated Budget: Webinar June 2012. Primary purpose of today’s webinar is to review the NCLB Consolidated Budget, as well as explain all of the new changes that affect the budget: Review of the Budget file. Review of the FY12-13 Budget Changes. PURPOSE.

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FY 13 NCLB Consolidated Budget: Webinar June 2012

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  1. FY 13 NCLB Consolidated Budget:WebinarJune 2012

  2. Primary purpose of today’s webinar is to review the NCLB Consolidated Budget, as well as explain all of the new changes that affect the budget: Review of the Budget file. Review of the FY12-13 Budget Changes. PURPOSE

  3. If a REAP-Flex/Alternative Use eligible district. Allows an Alternative Use of program funds. May be used for I-A, II-A, II-D, III-A,III-SAI, IV-A , or V-A. District will report on Budget Page 2b. BOCES will report on Page 2d and 2f. Use REAP pages to document how funds will be used (Sheets 3b, 4b, 5b). REAP-Flex Provision

  4. If a NON REAP-Flex District. May elect transfer from II-A, II-D(carryover only) and IV-A(carryover only). Transfer to I-A, II-A, II-D, IV-A and V-A. Transfers to Title I-A may NOT be reversed. District will report on Budget Page 2b. BOCES will report on Pages 2d and 2e. Due to Waiver, up to 100% for any status. Transferability Provision

  5. Funds move to receiving program Summarized on Page 6a only. Impacts statutory requirements of receiving program (Due to Waiver, funds transferred into Title I-A are excluded). Non-REAP eligible. Funds remain in the original program. Summarized on Page 6a and 6b. Does NOT impact statutory requirements of the receiving program. REAP eligible only. Transfers vs. REAP-Flex

  6. Any status may transfer 100%. Transferred funds may impact the carryover of the program involved. Budget the Alternative Use in the Alternative program. Up to a 100% allowed for alternative use. Transfers vs. REAP-Flex

  7. Indirect Costs • Approved Restricted Indirect Cost Rate is populated on Page 2a when the District/BOCES code is chosen from the dropdown list. • Restricted Rate used for ALL consolidated programs. • Budget file will calculate maximum amount allowable on line 44 of Page 6a. • May override this amount on line 45 of Page 6a. • Calculated based on allowable direct costs excluding capitalized property (equipment) items

  8. For Titles III, III SAI, and IV, the maximum is 2%. For Title I-A, the maximum allowable (direct and indirect combined) is 10%. New for FY 12-13: Districts with schools that have a status of Priority Improvement or Turnaround may exceed the 10% cap up to 15% of the total funds available for administration of SES/Choice activities with prior approval or appropriate justification. Districts that do not have schools on PI or T status remain capped at 10% of the total funds available. Administrative Costs

  9. Title I–A Limitation on Carryover. Not more than 15% of the funds allocated to a LEA for any fiscal year may remain available for obligation by such agency for 1 additional fiscal year. CDE may provide a waiver, once every 3 years, if reasonable and necessary. Limitation does not apply if LEA receives less than $50,000. Carryover Provisions/ Restrictions

  10. Original budget due by June 30th . Considered “substantially approved” if we could open the file, observed no red cells, and there was general input in the file. When addressing issues necessary for final approval (comments from CDE), use the Modifications to Original from the budget 2a-Cover Page dropdown menu. NCLB Consolidated Budget

  11. Introduction Tab: Important Dates for this budget. Flexibility and Transferability. Statutory Requirements. NCLB Consolidated Budget

  12. Introduction Tab: NCLB Consolidated Budget

  13. 1-Instructions Tab: Please print a copy of the instructions for easy reference. General Budget and Spreadsheet Comments provided. Description of each tab in the file. NCLB Consolidated Budget

  14. 1-Instructions Tab: NCLB Consolidated Budget

  15. 2a-Cover Page: Select your District/BOCES code. Select Flexibility category(REAP/Transfer or No election) Select budget version( Original, Modification or Revision). Identify if your district is the Lead Fiscal Agent for a Title III Consortium. NCLB Consolidated Budget

  16. 2a-Cover Page: NCLB Consolidated Budget

  17. 2b-District FLEXIBILITY Page: (REAP) A REAP eligible district that elects the REAP-flex provision will have the following page available to them. Use to input the amount of funding that will be alternatively used to and from the applicable funding sources. If using the REAP-flex provision for the consolidated school wide program activities, input such amounts on the 2b page. All other detailed inputs for alternative use provision are made on the various “b” pages. NCLB Consolidated Budget

  18. 2b-District FLEXIBILITY Page: (REAP) NCLB Consolidated Budget

  19. 2b-District FLEXIBILITY Page: (Transfers) A Non-REAP eligible district that elects the Transfer provision will have the following page available to them. Use to input the amount of funding that will be transferred to and from the applicable funding sources. NCLB Consolidated Budget

  20. 2b-District FLEXIBILITY Page: (Transfers) NCLB Consolidated Budget

  21. 2c-BOCES Signover Amounts Page: Enter allocations by funding source for each district that signed over funding to the BOCES. Regular Title III total must be greater than $10,000 for the amounts signed over to and available to the BOCES. NCLB Consolidated Budget

  22. 2c-BOCES Signover Amounts Page: NCLB Consolidated Budget

  23. 2d-BOCES FLEXIBILITY Page: This page summarizes the detailed input on the 2e-BOCES Transferability Page and the 2f-BOCES REAP Page. The REAP Alternative Use table (top) summarizes the input for REAP eligible districts that are electing the REAP-flex alternative use provision through the BOCES. Also input the amount for consolidated schoolwide program activities being provided with alternative use dollars. The Transferability table (bottom) summarizes the input for Non-REAP eligible districts that are electing the Transfer provision through the BOCES. NCLB Consolidated Budget

  24. 2d-BOCES FLEXIBILITY Page: (REAP) NCLB Consolidated Budget

  25. 2d-BOCES FLEXIBILITY Page: (Transfers) NCLB Consolidated Budget

  26. 2e-BOCES Transferability Page: Complete only for districts electing the transfer option through the BOCES. Non-REAP eligible districts only. NCLB Consolidated Budget

  27. 2e-BOCES Transferability Page: NCLB Consolidated Budget

  28. 2f-BOCES REAP Page: Complete only for districts electing the REAP-flex option through the BOCES. REAP eligible district only. NCLB Consolidated Budget

  29. 2f-BOCES REAP Page: NCLB Consolidated Budget

  30. 2g-Consortium Sign over Amounts: Report allocation amounts by District that have been assigned to the Title III Consortium Lead Agent. Regular Title III total must be greater than $10,000 for the amounts signed over to and available to the Title III Consortium Lead Agent. NCLB Consolidated Budget

  31. 2g-Consortium Signover Amounts: NCLB Consolidated Budget

  32. 3a-BUDGET DETAIL Page: Entries made on this sheet subtotal on the “6a-Interfund Budget Summary” page. New for FY 12-13: Required Element column(3a) based on Funding source. Provide detailed descriptions for the budget items being requested. NCLB Consolidated Budget

  33. 3a-BUDGET DETAIL Page: NCLB Consolidated Budget

  34. 3b-REAP Budget Detail Page: To be used only when the REAP Alternative Use Provision is selected. New for FY 12-13: Required Element column(3b) based on Funding source. Entries made on this page automatically flow to subtotal cells on the “2b” or “2d” page, as well as the “6a” and “6b” pages. NCLB Consolidated Budget

  35. 3b-REAP Budget Detail Page: NCLB Consolidated Budget

  36. 4a-Staff Detail Page: Use this sheet to identify staff being paid with funds identified in the Consolidated Application and Plan. First, enter the Name, Position, Grade, School Assignment and Program. Second, enter for each Funding Source the FTE % being paid with that Funding Source and Salary amount. New for FY 12-13: Required Element columns based on Funding source(7a,10a,12a,17a,21a,25a). NCLB Consolidated Budget

  37. 4a-Staff Detail Page: NCLB Consolidated Budget

  38. 4b-REAP Staff : Use this sheet to identify staff being paid with funding that is being alternatively used from the three available sources. First, enter the Name, Position, Grade, School Assignment and Program. Second, enter for each Funding Source the FTE % being paid with that Funding Source and Salary amount. New for FY 12-13: Required Element columns based on Funding source(8a,12a,16a). NCLB Consolidated Budget

  39. 4b-REAP Staff : NCLB Consolidated Budget

  40. 5a-Equipment Detail: Use this sheet to request equipment items. All computers are considered equipment regardless of cost. Select capitalization appropriate to district: Yes = capitalized (0730 object code). No = non-capitalized (0735 object code). New for FY 12-13: Required Element column(10a) based on Funding source. CDE requires all equipment that costs more than $ 5,000 to be capitalized. NCLB Consolidated Budget

  41. 5a-Equipment Detail: NCLB Consolidated Budget

  42. 5b-REAP Equipment Detail: Use this sheet for equipment request for alternative used funding. Select funding source alternatively using funds “from:” Select funding source alternatively using funds “to:” New for FY 12-13: Required Element columns based on Funding source(9c). NCLB Consolidated Budget

  43. 5b-REAP Equipment Detail: NCLB Consolidated Budget

  44. 6a-Interfund Budget Summary: Input the allocation amounts on line 1 Provide prior year carryover information on line 4. Provide consolidated schoolwide program amounts on line 38. Override the indirect cost calculation on line 45, if applicable. Capitalized property items are excluded for IDC(Indirect Cost). NCLB Consolidated Budget

  45. 6a-Interfund Budget Summary: (Top) NCLB Consolidated Budget

  46. 6a-Interfund Budget Summary:(Bottom) NCLB Consolidated Budget

  47. 6b-REAP Budget Summary: No entries are made on this sheet. Summarizes entries made on the various “b” pages. If using the REAP-flex provision for consolidated schoolwide programs, input those amounts on the “2b” or “2d, if BOCES” NCLB Consolidated Budget

  48. 6b-REAP Budget Summary: NCLB Consolidated Budget

  49. 7-Statutory Budget Check: Summarizes all entries from detail sheets designated as set-asides for I-A and II-D Manually input State and local CH/SES contribution. Manually input unused prior year set-asides for Title I-A Parental Activities( PA-S/PA-D), and Title II-D Professional Development(PD-IID). NCLB Consolidated Budget

  50. NCLB Consolidated Budget

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