School/Community Partnerships

1. School/Community Partnerships Presenter Larry Ellison, EdD JUNE 24, 2011

2. Collaboration = SuccessPresenter’s Background • Employment • Principal – 21 years • Assistant Principal – 7 years • Classroom Teacher –6 years • Special Subject Teacher – 2 years • Education • Bachelor’s Degree – SUNY at Oswego • Master’s Degree/Admin Certification – SUNY at Brockport • EdD Degree – St. John Fisher College

3. Collaboration = SuccessIntroduction • Changing both the perception and reality of urban education is a complex task. • We would like the Rochester community to connect with our school and recognize the richness of our diversity, the unique programs, and the expertise and commitment of our staff.

4. Collaboration = SuccessIntroduction • Our greatest challenge is to transform our community and its citizens to accept that the education of our children must be supported and nurtured. Every institution, organization, family, and employer must reexamine its role, commitment and actions in supporting the education of our young people. • A community-wide commitment to service and support for the social, emotional, physical, and academic growth of our students is welcome in our school.

5. Collaboration = SuccessIntroduction • “To raise and sustain student achievement in the 21st Century, schools cannot afford to operate in isolation. To meet the diverse and complex challenges, schools will need to initiate and institutionalize a broad range of partnerships that generate additional resources and support all aspects of the school improvement process.” (Walton 2001)

6. Collaboration = Success • Partnership Goal • To improve student achievement by cultivating and maintaining supportive partnerships between our school and the community.

7. Collaboration = Success • Partnership Objectives • Establish strong partnerships to support our students in succeeding in school. • Improve communication between the school and community partners to help raise public awareness of the school’s needs and many successes.

8. Collaboration = Success • Partnership Definition • A partnership is a mutually supportive arrangement between a school and an outside organization, group or individual. Partnerships can be initiated by the outside party or by the school. • “An effective partnership is based on a mutual commitment to improve the quality of education in the school and the quality of life in the community. It is about shared resources but more importantly, it is about shared responsibility.” (Walton 2001)

9. Collaboration = Success • Partnerships • Improve student achievement, growth, and development. • Are guided by written, realistic action plans that build relationships with the school community. • Are aligned with the school’s improvement plan.

10. Collaboration = Success • Partnership Roles and Responsibilities • Successful partnerships use a team approach. All parties involved should agree on the partnership’s goals and have clear expectations for their role in the partnership.

11. Collaboration = SuccessRoles and Responsibilities • The School Level – Principal (designee) • Welcomes and sets the tone for community involvement with the entire school staff. • Recruits volunteers and enlist organizations to develop partnerships. • Matches school improvement goals and teacher requests to the skills and interests of volunteers and to the needs of students.

12. Collaboration = SuccessRoles and Responsibilities • The School Level - Principal (designee) • Communicates and market the partnership to parents and the community. • Maintains the database for the school’s partnership. • Prepares the year-end report and an evaluation of the partnership.

13. Collaboration = SuccessRoles and Responsibilities • The School Level - Teacher • Welcomes volunteers into the classroom. • Determines the tasks for the volunteers in conjunction with the partnership agreement. • Identifies specific student and classroom needs to be addressed. • Selects which students the volunteers will work with and on what specific skills.

14. Collaboration = SuccessRoles and Responsibilities • The Partner Level - Coordinator • Serves as the overall contact and manager for the partnership working with the school principal (or designee) • Completes and signs the partnership agreement. • Markets the partnership within the organization and community. • Works with school to develop the partnership and identifies mutually agreed upon activities for volunteers.

15. Collaboration = SuccessRoles and Responsibilities • The Partner Level - Volunteer • Agrees on the tasks they are to perform, the hours and days required and to whom they report. • Completes a volunteer application. • Signs attendance book upon arriving at school. • Attends all necessary training. • Maintains student confidentiality.

16. Collaboration = SuccessBenefits • The Students • Support for academic achievement and personal growth. • Help with individual needs. • Interaction with positive role models. • Increase self-esteem and motivation to learn.

17. Collaboration = SuccessBenefits • The School • Assistance with academic enrichment for students. • Additional positive adult role models for students. • Ideas for innovative approaches to engaging students. • Enhanced learning opportunities for students. • Support for supplies and materials.

18. Collaboration = SuccessBenefits • The School • Additional human and financial resources to the school. • Support for achieving the goals of the school’s improvement plan. • Improve staff morale. • Public awareness of school successes and the positive work of teachers.

19. Collaboration = SuccessBenefits • The Partners • Satisfying opportunities to make a lasting contribution to children and schools. • Opportunities to work with students from diverse backgrounds. • Active role in creating an educated, self-sufficient and well-prepared workforce that will strengthen the civic and economic future of the community. • First-hand knowledge of students and ability to effectively promote a positive public image.

20. Collaboration = SuccessBenefits • The Community • Improve student performance and attendance rates. • More young adults pursuing higher education and gainful employment. • Fewer young adults involved in the criminal justice system. • More young adults with the skills, education and resources to rise above poverty and reliance on social services. • Improved economic conditions that will encourage families to live in the city and attend city schools.

21. Collaboration = Success “If you don’t know what you need, you don’t know what to ask for or how to get it.” (Walton 2001) • School Needs • Curriculum support (literacy/mathematics/science) • Technology support • Book and supplies • Field trip support • Mentors • Big Brothers/Sisters • Help in providing health and human services to students • Surround care for students

22. Collaboration = Success • School #33 Partnerships • North East Area Development (NEAD) organization • BOCES Health Department Systems • University of Rochester – Partners In Reading initiative • Local Colleges – SJFC, Brockport, Nazareth, Oswego, Geneseo, and Monroe Community College • Scottsville Rotary Club • Foster Grandparent Program of Greater Rochester • Children’s Institute • EnCompass • Scribner Road Elementary School • Klein Steel • Rochester General Hospital • City of Rochester (Thomas P. Ryan Community Center and Sully Community Library)

23. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center/Sully Library

24. Collaboration = SuccessLocation • Northeast side of the City of Rochester • School #33 – 500 Webster Ave. • Thomas P. Ryan Community Center – 530 Webster Ave. • Sully Library – 530 Webster Ave. • 11 Year project • Began as a discussion with personnel from the City of Rochester and Rochester City School District

25. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully Library • Work Included • Renovations to the school and grounds • Construction of Thomas P. Ryan Community Center • Construction of Sully Library • Cost $36.5M • Funding Source • Local School Funds • City of Rochester Funds • State Funds • Private Donations

26. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully Library • School #33 • Removal of asbestos • Renovate main & early childhood offices • Renovate school-based health center • Renovate cafeteria • Add cooling systems (AC offices & fans in classrooms) • Relocate bus loop • Improve lighting • Install LCD projectors and smart boards in all classrooms • Install audio system in classrooms • Renovate walls and floors

27. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully Library • Thomas Ryan Community Center • Modern gymnasium of 7, 7350 square feet • 1,000 square-foot Techno Theatre for community meetings • 600 square-foot community program room • Game and art rooms • Café/kitchen • Baseball, football, soccer fields, basketball and tennis courts • Playground and water park

28. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully Library • Sully Library • 10,800 square-foot facility • Sight and sound lounge • Upgraded technology • Children’s area • Increased space for nonfiction & fiction collection, music, and video & DVD collection

29. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center/Sully Library Memorandum of Agreement(Rochester City School District 2010) • Section 1 – Term • Section 2 – Definitions and Use of Facilities • Section 3 – Maintenance and Custodial Care • Section 4 – Security • Section 5 – Utilities • Section 6 – Dispute Resolution

30. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 7 – Notices and Demands • Section 8 – Repair or Replacement • Section 9 – Indemnification • Section 10 – Liability for Injury or Damage • Section 11 – Alterations • Section 12 – Termination

31. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully Library Memorandum of Agreement • Section 1 - Term • The initial term of this Agreement shall commence September 1, 2009 and terminate on August 31, 2019, with an option for two ten year renewals. Renewal shall not be automatic, In order to be exercised, renewal terms must be agreed to by each party. A letter of intent to exercise said renewal option must be received by June 1, 2019 for the first renewal period and June 1, 2029 for the second renewal period.

32. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 2 –Definitions and Use of Facilities A. Definitions The Thomas P. Ryan Jr. Community Center and Library shall be defined as the building and grounds located at 530 Webster Ave., Rochester, New York, and Audubon School No. 33 shall be defined as the building and the grounds located at 500 Webster Ave., Rochester, New York. The buildings and grounds are comprised of the following facilities, as set forth in a facilities plan. Districtfacilities include the following: large School #33 gymnasium, locker rooms, referee offices, parking lots and public bathrooms. City facilities include the following: small gymnasium, two community rooms, media room, art room, game room, kitchen, storage room, public bathrooms, athletic fields including play apparatus, tennis courts, basketball court. Library facilities include the following: Monroe County Library connecting entrance to Library

33. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 2 –Definitions and Use of Facilities B. Exclusive use by District - The City shall grant the District exclusive use and occupancy of the portions of the indoor facilities and outdoor facilities described below during the school year on days when school is in session, for the hours specified. At all other times, the District shall have the right of first refusal when the facilities specified below are not in use by the City. The District agrees to allow members of the public to use these facilities if they are not needed for school purposes or the public use will not interfere with school use. • Small Gymnasium 7:30 a.m. – 3:30 p.m. • Athletic Fields, excluding the play apparatus 7:30 a.m. – 2:00 p.m.

34. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 2 –Definitions and Use of Facilities C. Non-Exclusive Use by District - The City shall grant the District non-exclusive use and occupancy, by permit, of all indoor facilities and outdoor facilities to which the District does not have exclusive use and occupancy as set forth in Section B. above, including the Two Classrooms/Meeting Rooms and of the Small Gymnasium after 3:30 pm and the athletic fields after 2:00pm, at such times as they are not in use by the City. City and District staff shall meet on a regular basis, recommended as monthly, to schedule the District’s use of these facilities and the City will make every reasonable effort to accommodate the District’s needs, The City shall waive all fees for permits.

35. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 2 –Definitions and Use of Facilities D. First Right of refusal by City - The City shall have first right of refusal for use of the large School Gymnasium and locker rooms when not in use by the District for school purposes. Use shall be by permit. The District shall waive all fees for permits.

36. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center/Sully LibraryMemorandum of Agreement • Section 3 – Maintenance and Custodial (District) • Snow plowing, for accumulations of 3” or more, for all walks and parking lots, Monday through Friday, when school is in session. • Play apparatus located on the school grounds • District’s storage areas • Trash removal except for City special programs and events • Custodial service for District use of City Facilities during the school day, except as otherwise agreed to in the Facilities Use Permit • Custodial service for District use of District Facilities

37. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 3 – Maintenance and Custodial (City) • Snow plowing on weekends, school holidays and days when school not in session • Play apparatus located in the east side of the athletic fields. • City’s storage areas • Trash removal for City special programs and events • Custodial service for City use of District Facilities, except as otherwise agreed to in the Facilities Use Permit • Custodial service for City use of City Facilities • Recreation facilities, athletic fields • Structural repairs and maintenance, including repair of roof, mechanical maintenance, heating and ventilation, electrical and plumbing systems located in the City Facilities • All turf areas except immediately adjacent to school facility • Replacement or major repair of the boiler, which shall be reimbursed by the City at twenty-two percent (22%) of the total cost.

38. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 4 – Security • Security for each facility will be the responsibility of the party using the facility. This will include arming and disarming the intrusion system, securing all doors and windows at the end of use, and controlling the behavior of those using the facility.

39. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 5 – Utilities • The District and the City shall be responsible for utilities costs for the City Facilities, in the following percentages: Electric 60% District 40% City; Gas 73% District 27% City. The City shall reimburse the District upon receipt of itemized statements, to be issued quarterly, the pro-rated share of actual utility costs incurred. Every two years after execution of this Agreement, the percentage split will be re-evaluated and adjusted by a method to be mutually determined by the City and the District. Each party shall pay its own water costs. • Temperatures at the facilities will be maintained at a level consistent with District policy. Temperatures for common use areas or for the City’s portion will not be set back during times when school is not in session without the approval of the City. The schedule for set back of the City portion will be based upon City’s operating schedule.

40. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 6 – Dispute Resolution • The parties agree that any disputes arising out of this Agreement shall be mediated by a third party mediator from the Center for Dispute Settlement and that they will split any fees for such mediation.

41. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 7 – Notices & Demands • Any legal notice or demand required to be made in connection with this Agreement shall be directed to the following: -City of Rochester (Legal Council) -City School District (Legal Council) • Any operations issues, such as schedules, permits, etc., shall be directed to the following: -City of Rochester (Assistant Commissioner) -City School District (Director of Educational Facilities)

42. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 8 – Repair or Replacement • The City shall reimburse the District and the District shall reimburse the City for the cost of repair or replacement of the other’s property which is damaged or removed during the other’s use. In such cases, the owner of said property shall notify the other, in writing, within seven (7) days of the discovery of damage or loss. Such notice shall set forth the specific nature of the damage or loss and the approximate cost of repair or replacement subject to proration based upon depreciation. The City and the District will inspect facilities used prior to and after each use. If use occurs when the other party’s staff are not on duty, such inspection will occur immediately upon their return. The purpose of said inspection will be to establish the condition of the space and equipment therein. The failure of either party to participate in the inspection will waive that party’s right to reimbursement. Inspection and notification of damage shall be done through the Facility Exception Report.

43. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 9 – Indemnification • Each party agrees to indemnify and save harmless the other against any and all liability, loss, damage, suit, charge, and expenses of any kind or nature which such other indemnified party may directly or indirectly incur or be required to pay by reason or in the consequence of the intentional or negligent act or omission or the violation of the respective duties and obligations set forth herein of the indemnifying party, its agents, employees, invites, or contractors. Further, each party covenants that if a claim or demand is asserted against it which might result in liability to the other, it will give prompt notice thereof in writing to the other and will cooperate in the defense of such matter.

44. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 10 – Liability for Injury or Damage • Neither party shall be liable for any failure of water supply, gas or electric current, heat, nor for any injury or damage to any property or any person or to the Facilities caused by or resulting from gasoline, oil, steam, gas, electricity, or hurricane, tornado, flood, wind or similar storms, disturbances, or water, rain or snow which may leak or flow from the street, sewer, gas mains, or other surface area or from any part of any Facilities, or leakage of gasoline, oil, or water from pipes, nor for interference with light or incorporeal hereditaments by anybody, or caused by any public or quasi public work, unless any of the foregoing results from the wrongful act or negligence of the District or the City respectively.

45. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 11 – Alterations • No portion of the Facility on either of the premises shall be demolished or removed nor shall the District or the City at any time during the Agreement make any structural alteration, rebuilding, replacement, change, addition, or improvement in or to the Facilities, in areas, systems, or components of the Facilities that would impact the other party, without the prior written consent of the other party.

46. Collaboration = SuccessSchool #33/Thomas P. Ryan Community Center /Sully LibraryMemorandum of Agreement • Section 12 – Termination of Agreement • Either party may terminate this Agreement on ten (10) days advance written notice of a material breach by the other party that is not substantially cured by that party within twenty (20) days of receipt of such notice.

47. Collaboration = Success

48. School #33/Thomas P. Ryan Community Center/Sully Library

49. John James Audubon School No. 33

50. John James Audubon School No. 33