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The Norwegian RM standard Noark 5 – a possible adaption of MoReq

The Norwegian RM standard Noark 5 – a possible adaption of MoReq. CITRA 2010 15th September 2010 Director General Anne Mette Dørum, Department of appraisal and modern records management, the National Archives of Norway. Contents. Implications of differences in RM traditions and objectives

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The Norwegian RM standard Noark 5 – a possible adaption of MoReq

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  1. The Norwegian RM standard Noark 5 –a possible adaption of MoReq CITRA 2010 15th September 2010 Director General Anne Mette Dørum,Department of appraisal and modern records management, the National Archives of Norway

  2. Contents • Implications of differences in RM traditions and objectives • Conceptual models • Architecture and structure • English version of Noark 5 is available at:http://www.arkivverket.no/arkivverket/Offentlig-forvaltning/Noark/Noark-5/English-version

  3. Timeline A standard for ERM systems in Norwegian government and municipal agencies 1984 Noark 1 A mandatory ERM specification including electronic archiving of documents (also for registries embedded in specialized business applications) 1987 Noark 2 Noark 3 1994 Model Requirements (editable standard requirements) Noark 4 1999 2001 MoReq Noark 5: An ERM standard, MoReq2 compatibility process started,core requirements MoReq2: A strict compliance regime,core requirements, chapter 0 2008 Noark 5, MoReq2 2010 MoReq2010 Modular Requirements, pluggable and extensible architecture

  4. Different RM traditions and objectives • Noark • Continuous registration of reference information (metadata) on documents received and sent by agencies • Support for transparency in government administration • Formalised in law • Main objective: Compliance with the rules of law • Large installed base – backwards compatibility requirements • MoReq • Filing of documents when the case is closed • Main objective: Best practice records management

  5. Norwegian laws and regulations • The Archives Act and associated regulations • Freedom of Information Act • Public Administration Act • Personal Data Act • E-Signature Act • Security Act • Protection Decree

  6. Implications for Noark • Continuous registration of documents and metadata • Publication of registries (entry points for the public) • Privacy protection challenge • Linking related documents (document check-out) • Periodisation (how to select records for transfer to the archives) • Plug-ins to MoReq2010?

  7. Example: Document check-out Incoming document Checked out:- answered by letter- answered by phone- taken into consideration- other responses Incoming document Outgoing document answered by answer to

  8. Archive (Fond) Noark 5 data model Classification scheme Archive group Archive: Possible to include several archives (created by different agencies) in one system Archive group: Division of the archive into separate periods of records, typically 5 years each File: Arbitrary number of levels of sub-files Component: used to handle different versions, redactions and formats of the same document Class File Record • Transfer: Each document should be transferred as one file (bit stream). The National Archives accept the following document file formats: • Text (UTF-8 or ISO 8859) • TIFF v. 6 • XML • PDF/A Document Version Format Redaction Document “file”

  9. MoReq2 Noark 5 Archive (Fond) Classification scheme Archive group Class File Retention &disposition Record Document Version Format Redaction Document “file”

  10. Transfer and exchange • Noark 4 • Common format for transfer to the archives and migration (export/import) between systems • Noark 5 • Transfer format only, tested end certified by the National Archives • MoReq • Transfer format only • DLM Forum • Current work on interoperability similar to Noark 4 exchange

  11. Architecture Noark 5 (and MoReq2010) MoReq2 Core Core Interface Optional module

  12. Architecture • Noark 5 • Smallcoreofmandatoryrequirements (nocomplete system) • Optionalmodules • Interfacerequirements (mandatory dependent onoptionalmodules) • MoReq2 • Coremoduleswithmandatory and optionalrequirements (minimal complete system) • Optionalmodules • MoReq2010 • Coreframeworkwithmandatoryrequirements (nocomplete system) • Pluggableoptionalmodules

  13. Summary: Noark 5 vs. MoReq2 • Noark5 is an adaption of MoReq2 • No Noark 5 requirements contradict requirements in MoReq2 • There are requirements in MoReq2 that are not in Noark 5 and vice versa • Complexity • Testability and certification • MoReq2 has an elaborated and formal certification process • Noark 5 rely on ”self certification” and a comprehensive test of the tranfers • Historical and legal requirements • Backwards compatibility • Regulations on registries, archival periods, deposits and transfers, document sign-off, etc. • National rules and traditions for public access to information • National rules and regulations, traditions in public administration and ”case handling” • Structure of the standards • MoReq2 core – a minimal complete system • Noark 5 core – basic archival requirements

  14. The future? Today ? The day after tomorrow Tomorrow

  15. Noark plug-in? Source: http://contribute2moreq.eu/portal/

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