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eSHARS Training

eSHARS Training. Presented by: Sheena Joslyn Assistant to Mr. Seale-Associate Superintendent for Finance SHARS/Medicaid Specialist Vendor: Medicaid Finance and Consulting Services (HISD) WEBSITE: eSHARS.com. Overview. Booklet Pages Logging in Instructions Screen Shots New features.

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eSHARS Training

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  1. eSHARS Training Presented by: Sheena Joslyn Assistant to Mr. Seale-Associate Superintendent for Finance SHARS/Medicaid Specialist Vendor:Medicaid Finance and Consulting Services (HISD) WEBSITE:eSHARS.com

  2. Overview • Booklet Pages • Logging in • Instructions • Screen Shots • New features

  3. Booklet Pages & Logging InRelevant to the 10-11 Booklet • UserID = email address • Password = per Houston ISD • 5 Tabs • Birdville = Live data • Training = Fake data • Booklet Page 5 and 7 • Page 28= important reminders • Communication • Add a Visit from Scratch • View your Visit History • View Student Info. • View Student Logs • View My Caseload • View My Appeal List NEW OPTION

  4. Website Example-Login

  5. Website Example-After Login

  6. Website Example-Training Tab

  7. Website Example-Visit Tab

  8. Building Your Caseload • “View My Caseload” (3rdblue box)..allows to add students to caseload • Place checkmark next to students you need in your caseload • Pages of students, scroll to bottom • Removing a student, right side of screen • Place a checkmark next to their name and click “Remove” • Click “close”

  9. Website Example-Caseload Left Side = Medicaid eligible students @ your assigned campus(es) Right Side = The billable students you see and bill for Expands

  10. Website Example-Added Students

  11. 1. Add A Visit From ScratchAssessment/Psych. Testing • Highlight student • Assessment/Psych. Testing • “Add a Visit From Scratch” (3rd box) • Select assessment type and whether student is special education • Input : • Activity (drop-down) • Visit Date • Start/End Times • You can add another visit or choose: • Options • Save • Close • Copy • Delete

  12. Website Example-Add a Visit • Assessment/Psych. Testing Evaluations only billable if the student has an existing Special Ed. label or qualified for one.

  13. Website Example-Add a VisitAssessment/Psych. Testing

  14. Website Example-Add a Visit

  15. 1. Add a Visit From ScratchPsychological Service • Highlight student • Psychological Service • “Add a Visit From Scratch” (3rd box) • Select location, date, and start/end time • Choose: • Individual • Group • Enter ARD date for services • 1-time input • Input: • Primary Activity • Observation • Targeted IEP Objective • Create • Save • Copy • Delete • Print

  16. Website Example-Psychological Service

  17. Website Example-Psychological Service

  18. Website Example-Psychological Service

  19. Website Example-Psychological Service

  20. 2. Review Pending Approval of Visits--Supervisors 3. View Your Visit History • Highlight Student from caseload • “Review Pending Approval of Visits” (3rd box) • Choices: • Ready To Bill • Reviewed but Failed • Review Later • “Save “ • Highlight Student from caseload • “View Your Visit History” (3rd box)

  21. Website Example-Pending ApprovalsSupervisors

  22. Website Example-Visit History NEW OPTION Shows you what step in the process any appealed visits are.

  23. 4. View Student InformationUse caution here • Tabs are: • Visit History • Log (OPTIONAL) • ARD History • Medicaid History • Campus History • Visit History (Delete, View, and change billing status) *ALERT: If not ready to bill, put into Completed-DO NOT BILL Status • OPTIONAL: • Log (Keep track of why services weren’t performed and ARD hours completed) • ARD History (Modify and/or Add an ARD) *CAUTION: There may be services already present that need to stay within the active ARD *The ARD date can overlap the most recent ARD, but cannot overlap an existing Visit

  24. Website Example-Student Info.Visit History

  25. Website Example-Log TabOPTIONAL

  26. Website Example-ARD HistoryUse Caution Here

  27. ARD Scenarios • Johnny’s ARD was scheduled for March 1st, but was held on March 16th • You will NOT have any visits billed from March 1-March 15 • You will “Add an ARD” to read March 16th ending March 16 of the next year • Lula’s ARD was scheduled for April 6th, but was held on March 31st • You will “Edit” existing ARD to end on March 30th • You will “Add an ARD” to read March 31st ending March 31 of the next year

  28. 5. View Student LogsOptional

  29. Website Example-Help Tab Troubleshooting & Email to HISD

  30. Reminders • Communication via phone or BISD email • Add students via Sheena Joslyn • “Help” online • Parental consent-”No’s” go to Sheena ASAP • Setup a billing schedule • No longer than 2 weeks • Make sure student has ARD/IEP

  31. Contacts • Sheena Joslyn • (817) 547-5735 • Sheena.joslyn@birdvilleschools.net • Houston ISD • (800) 381-6334 • eshars@houstonisd.org • FAQ about SHARS • FAQ's

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