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eSHARS Training

eSHARS Training. Presented by: Sheena Joslyn Provider: Medicaid Finance and Consulting Services (HISD) WEBSITE: eSHARS.com. OVERVIEW. Booklet Pages Logging in Instructions Screen Shots. Website Example-Login. Website Example-After Login. UserID = email address Login = resetschool

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eSHARS Training

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  1. eSHARS Training Presented by: Sheena Joslyn Provider: Medicaid Finance and Consulting Services (HISD) WEBSITE: eSHARS.com Source: MFCS, a division of the Houston Independent School District

  2. OVERVIEW Booklet Pages Logging in Instructions Screen Shots Source: MFCS, a division of the Houston Independent School District

  3. Website Example-Login Source: MFCS, a division of the Houston Independent School District

  4. Website Example-After Login Source: MFCS, a division of the Houston Independent School District

  5. UserID = email address • Login = resetschool • 5 Tabs • Birdville = Live data • Training = Fake data • Booklet page 21 • Page 37 = IMPORTANT reminders • Communication • Add a Visit from Scratch • Review Pending Approval of Visits • View your Visit History • View Student Info. • View Student Logs • Add a New Student • View my caseload Booklet Pages & Logging In Source: MFCS, a division of the Houston Independent School District

  6. Website Example-Training Tab Source: MFCS, a division of the Houston Independent School District

  7. Website Example-Visit Tab Source: MFCS, a division of the Houston Independent School District

  8. “View My Caseload” (on right side)..allows to add students to caseload • Place checkmark next to students you need in your caseload • Pages of students, scroll to bottom • Removing a student, right side of screen, place a checkmark next to their name and click “Remove” • Click “close” Building Your Caseload Source: MFCS, a division of the Houston Independent School District

  9. Expands Website Example-Caseload Source: MFCS, a division of the Houston Independent School District

  10. Website Example-Added Students Source: MFCS, a division of the Houston Independent School District

  11. Highlight student and choose service • “Add a Visit From Scratch” (3rd box) • Choose: • Location • Date • Medication administration or treatment (see booklet) • Select Individual or Group Setting • Input start time/end time • “Create” • Options • Save • Close • Copy • Delete 1. Add A Visit From Scratch Source: MFCS, a division of the Houston Independent School District

  12. Website Example-Nursing Visit Source: MFCS, a division of the Houston Independent School District

  13. Website Example-Medication Admin. Source: MFCS, a division of the Houston Independent School District

  14. OPTIONS Website Example-Medication Admin. Source: MFCS, a division of the Houston Independent School District

  15. Highlight Student from caseload • “Review Pending Approval of Visits” (3rd box) • Choices: • Ready To Bill • Reviewed but Failed • Review Later • “Save “ • Highlight Student from caseload • “View Your Visit History” (3rd box) 2. Review Pending Approval of Visits&3. View Your Visit History Source: MFCS, a division of the Houston Independent School District

  16. Website Example-Billing Status Source: MFCS, a division of the Houston Independent School District

  17. Website Example-Visit History Source: MFCS, a division of the Houston Independent School District

  18. Tabs are: • Visit History • Log • ARD History • Medicaid History • Campus History • Visit History (Delete, View, and change billing status) *ALERT: If not ready to bill, put into Completed-DO NOT BILL Status • Log (Keep track of why services weren’t performed and ARD hours completed) • ARD History (Modify and/or Add an ARD) *CAUTION: There may be services already present that need to stay within the active ARD *The ARD date can overlap the most recent ARD, but cannot overlap an existing Visit • Medicaid and Campus History 4. View Student Information Source: MFCS, a division of the Houston Independent School District

  19. Website Example-Student Info. Source: MFCS, a division of the Houston Independent School District

  20. Website Example-Log Tab Source: MFCS, a division of the Houston Independent School District

  21. CAUTION!! Website Example-ARD History Source: MFCS, a division of the Houston Independent School District

  22. 5. View Student Logs Source: MFCS, a division of the Houston Independent School District

  23. Communication via phone or BISD email • Add students via Sheena Joslyn • “Help” online • Parental consent • View pending visits • Setup a billing schedule • Make sure student has ARD/IEP Reminders Source: MFCS, a division of the Houston Independent School District

  24. Troubleshooting & Email to HISD Website Example-Help Tab Source: MFCS, a division of the Houston Independent School District

  25. Sheena Joslyn • (817) 547-5735 • Sheena.joslyn@birdvilleschools.net • Misty Brown (Alternate) • misty.brown@birdvilleschools.net • Houston ISD • (800) 381-6334 • eshars@houstonisd.org Contacts

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