Reports In Book Form

1. Reports In Book Form

2. Structure Front Matter • Cover • Title Page • Letter of Transmittal • List of Illustrations • Abstract and Summary • Introduction Reports in Book Form

3. Structure (contd.) Main body • Introduction • Discussion or Description • Conclusion • Recommendations Back Matter • Appendices • List of References • Bibliography • Glossary • Index Reports in Book Form

4. Cover • All CAPS and Bold • Recommended font – Times New Roman MAIN TITLE NAME COLLEGE NAME TSEC DEPARTMENT, COLLEGE, UNIVERSITY, YEAR Reports in Book Form

5. GSM TECHNOLOGY [An Informative Report] Manish Hasija ------ ------ THADOMAL SHAHANI TSEC ENGINEERING COLLEGE HUMANITIES DEPARTMENT THADOMAL SHAHANI ENGINEERING COLLEGE UNIVERSITY OF MUMBAI OCTOBER 2008 Reports in Book Form

6. SIGN PAGE Project Entitled – Title Submitted by – Name In partial fulfillment of the degree of TE in PCT Project in Humanities department is approved. Guide Examiner In-charge Principal Date: Reports in Book Form

7. Title page • Elements • Subject • Body (To Whom) • Name of the Body (Who is Writing) • Date Reports in Book Form

8. Title Page (contd.) ----------------------------- [ ] For ------------- By ---------------- ---------------- ---------------------------------------------------------- ----------------- Reports in Book Form

9. Letter of Transmittal • Primary Objective – Formal Submission of the Report • Sample Pattern • Formal Submission • Objective • Description of areas which need investigation • Limitations • Methods Reports in Book Form

10. Table of Contents TABLE OF CONTENTS Cover . . . . . . . . . . . . . . . . . . . . . . . i Title Page. . . . . . . . . . . . . . . . . . . . . . ii Letter of Transmittal. . . . . . . . . . . . . . . . . . iii Table of Contents . . . . . . . . . . . . . . . . . . iv List of Illustrations . . . . . . . . . . . . . . . . . . v Summary . . . . . . . . . . . . . . . . . . . . . . vi 1. The Problem and the Plan . . . . . . . . . . . . . . 1 1.1. Negative Effect of Idle Time . . . . . . . . . . . . 2 1.1.1. Effect at the Workplace . . . . . . . . . . . . 3 1.1.2 Effect at Home . . . . . . . . . . . . . . . 4 Reports in Book Form

11. Illustrations • How are Illustrations useful? • Clarity • Supplement • Description • Efficient Communication • Comparisons • Lively and interesting Reports in Book Form

12. Illustrations (contd.) • Types • Tables • Flowcharts • Visual Graphics • Bar Chart • Pie Chart • Line Chart • Statistical map • Drawings and Pictures Reports in Book Form

13. Abstract & Summary • Abstract • 2 to 5 % of the report • Covers what the report is about in a concise manner • It is from one specialist to the other • Complete and intelligible • Summary • 5 to 10 % of the report • Also called a synopsis, epitome or précis • Method of analysis, significant findings, conclusions and recommendations Reports in Book Form

14. Abbreviated summary Technical Audience Mainly Technical Shorter Entry point for any Scientific Paper Unique selling point Decision makers Mainly Managerial Longer To convince the reader that your proposal offers the best value proposition Abstract Summary Reports in Book Form

15. Introduction • Purpose • Scope & Limitations • Sources and Methods of collecting Data • Authorization Reports in Book Form

16. Discussion or Description • Main content of the report • Main Function • To present data in an organized form • To discuss the significance and analysis • To give the results • Has several sections, grouped under headings and sub-headings Reports in Book Form

17. Ending Your Report • There are 4 ways • Ending Summary • Conclusion • Recommendations • Combination of all 3 Reports in Book Form

18. Ending Your Report (contd.) • Ending Summary • Required for reports which simply present information • Reviews only highlights of facts • Conclusion • Required for reports which analyze information • It cover your objective stated in the problem statement Reports in Book Form

19. Ending Your Report (contd.) • Recommendations • Writer’s section • States your interpretations based on the conclusions • Specifies a future course of action • Required for decision making • Can include- • Who • What • When • Where • Why • How Reports in Book Form

20. Appendices • Supplementary information • Supports report body, but has no logical place within • Should be referred to in the text • It can include - Questionnaires - Working Papers - Sample Forms - Summary Table - Additional References - Symbols - Detailed calculations Reports in Book Form

21. Specific location of an idea or piece of information in the original source Does not contain works recommended for further study Indicates only the sources May Sometimes be given in the sequence of the text Prepared during writing of the report. Final shape is given at the end The works read for ideas or information in general terms May contain works recommended for further study May indicate briefly the content and usefulness of the works cited Always in alphabetical order Prepared before writing the report. Final shape is given at the end Bibliography List of references Reports in Book Form

22. List of References • Example – Allan Warner, A short guide to English Style, Oxford University Press, London, ELBS Edition, 1964, pp. 40-42. Reports in Book Form

23. Bibliography • Examples – • Palmer, Frank Grammar, Second Edition. Middlesex, England: Penguin Books Limited,1972. • Mahapatra Bijay P; “Malto Object Classifiers”, Indian Linguistics (September, 1973), Volume 34, Number 3. Poona: The Linguistic Society of India. • Singh S.P, “Mind Your English”, The Hindustan Times (January 8,1976),p.7. Reports in Book Form

24. Glossary • It is a list of terms in a particular domain of knowledge, with definitions for those terms • Depends on the target audience Index • Quick guide • Only in big reports • Alphabetical Order • Page numbers are mentioned against it Reports in Book Form

25. Checklist • Correct Title? • All the Needed Elements? • Relevant Information? • Purpose, Scope and Plan in Introduction? • Conclusions based on Findings? • Recommendations? • Logical Order? • No Repetition? Reports in Book Form