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APSA Finance Guidelines. Purchasing Methods. Reimbursement Packets. 1. For Non-Travel Expenses APSA Reimbursement Form ASSP Non-Travel Expense Form Original Receipts taped to computer paper (highlight relative items) Credit Card/Bank Statement (highlight relative transactions).
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Reimbursement Packets • 1. For Non-Travel Expenses • APSA Reimbursement Form • ASSP Non-Travel Expense Form • Original Receipts taped to computer paper (highlight relative items) • Credit Card/Bank Statement (highlight relative transactions) • 2. For Travel Expenses • 5. ASSP Travel Expense Form • 6. Also include original hotel receipt, boarding pass, conference badge tapped to computer paper
For Travel Expenses 5. ASSP Travel Expense Form
Internal Requisition • Acquire prices from USC Affiliated Vendors (ie USC Plaza Pharmacy) • Complete & Submit IR Form to APSA treasurer 5 weeks before the event/purchase date • APSA treasurerwill submit IR for approval • Once approved, APSA treasurer will give you the IR to use as payment
Purchase Order • Acquire prices from approvedvendors (see list on ASSP site) • Complete & Submit PO Form to APSA treasurer 5 weeks before the event/purchase date • APSA treasurerwill submit PO for approval • Once approved, APSA treasurer will give you the PO to use as payment
Purchasing • **Benefit of IR & PO: Don’t have to use your own money then wait months for reimbursement.