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Your Role in ICASS

Your Role in ICASS. A Discussion with Council Representatives. A Discussion with Council Representatives. At the End of This Session. . . You will understand: What the ICASS Council & Chair Do How to Set the ICASS Climate The Budget Committee’s Role

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Your Role in ICASS

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  1. Your Role in ICASS A Discussion with Council Representatives A Discussion with Council Representatives

  2. At the End of This Session. . . You will understand: • What the ICASS Council & Chair Do • How to Set the ICASS Climate • The Budget Committee’s Role • How to use the Meeting Planning Schedule • What Washington looks for in your budget • Where to get more information

  3. What Is ICASS? The principal means by which the U.S. Government provides and shares the cost of common administrative support.

  4. ICASS Council’s Role To ensure that the administrative platform supports the Mission’s highest priority needs: • Strategic thinking • Long-range planning • Evaluation • Cost reduction

  5. Who Serves on a Council Agriculture Peace Corps Commerce Social Security Admin. Defense State Health & Human Services Transportation Homeland Security Treasury Intelligence Community USAID Justice Veterans Affairs Library of Congress Ex-officio members: DCM and USG Service Provider Reps

  6. What Does the Council Do? • Acts on what is best for the Mission • Works for consensus • Prepares annual assessment of services • Looks for ways to reduce costs • Uses the Budget Committee as the staff arm • Ratifies the ICASS budget • Approves new ICASS positions and Major budget changes

  7. Creating the ICASS Climate • Mutually beneficial partnership between customer agencies and service providers • Both parties negotiate to reach a result that satisfies most of each other’s interests • Developing clear plans on the most efficient use of available resources • Managing customer expectations so that they are consistent with resources available • Objectively assess service delivery to recommend improvements

  8. What Does the Chair Do? The Chair will • Work with Management Office to schedule council meetings. • Facilitate and lead ICASS Council meetings. • Strive for consensus. • Ensure decisions are formally documented. • Submit the Annual Assessment to the Ambassador • Represent agencies/offices at post with no individual representative on the Council.

  9. ICASS Budget Committee The Budget Committee is the staff arm of the ICASS Council. Among their responsibilities: • Conduct in-depth review of the budget in preparation for Council‘s ratification • Approve workload counts & ICASS staff time allocation • Review current workload modifications and consider requests for new ones

  10. Meetings/Key Dates • ICASS Council • 4 meetings per year • ICASS Budget Committee • 5 meetings per year. Does your post follow the Meeting Planning Schedule? • You’ll have an opportunity to download a copy at the end of this presentation.

  11. Meetings/Key Dates

  12. Meetings/Key Dates

  13. Ratifying Post’s ICASS Budget The Narrative Summary of the Budget Summary Worksheet tells your ICASS story to Washington and needs your input. Review: • Financial Summary and Key Issues • Top 3 Unfunded Priorities • Funds Available Balance (Carryover) • Cost-saving initiatives

  14. Ratifying Post’s ICASS Budget

  15. Ratifying Post’s ICASS Budget

  16. Ratifying Post’s ICASS Budget

  17. Ratifying Post’s ICASS Budget

  18. Ratifying Post’s ICASS Budget

  19. Ratifying Post’s ICASS Budget The Narrative Summary of the Budget Summary Worksheet tells your ICASS story to Washington and needs your input. Review: • Financial Summary and Key Issues • Top 3 Unfunded Priorities • Funds Available Balance (Carryover) • Cost-saving initiatives

  20. To Review: We have discussed: • What the Council & Chair do • How to Set the ICASS Climate • The Budget Committee’s Role • How to use the Meeting Planning Schedule • What Washington looks for in your budget

  21. Where Can You Get Help? The ICASS Service Center - Serviceis our middle name OpenNet: http://rm.m.state.sbu/sites/icass Internet: http://www.ICASS.gov Email: ICASSServiceCenter@state.gov

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