157: Facts & Tidbits

1. 157: Facts & Tidbits Date: February, 2014 Georgia Department of Human Services

2. Vision, Mission and Core Values Vision Stronger Families for a Stronger Georgia. Mission Strengthen Georgia by providing Individuals and Families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults. Core Values • Provide access to resources that offer support and empower Georgians and their families. • Deliver services professionally and treat all clients with dignity and respect. Manage business operations effectively and efficiently by aligning resources across the agency. • Promote accountability, transparency and quality in all services we deliver and programs we administer. • Develop our employees at all levels of the agency.

3. Purpose of this Presentation What is the 157 Report? Performance Measures How does it relate to every day work? Section Review Case Inventory Paternity Medical Financial Extra Tips 3

4. What is the 157 Report? • Annual performance report • How many cases? • How many paternities? • How much collected and distributed • Submitted to the Feds in October • Final version submitted in December • FFY = 10/01/xx thru 09/30/xx 4

5. Performance Measures • Support Orders Established • Line 2 ÷ Line 1 • Paternities Established options: • IV-D = Line 6 ÷ Line 5a • Statewide = Line 9 ÷ Line 8a • Current Support Collected • Line 25 ÷ Line 24 • Arrears Support Collected (weighted at 75%) • Line 29 ÷ Line 28 • Cost Effectiveness (weighted at 75%) • 34 Report Lines 4/bG + 4/cG + 8G + 11G (Collections)÷ • 396 Report Lines 7/A + 7/C – 1c/A + 1c/C (Expenditures) • Medical Support – currently not a Federal performance indicator 5

6. Active Suite ACT IAD IAL IAM IAW (IAF is the only other status used and it is reported only on Line 3.) 6

7. Active Suite & the Federal Fiscal Year Active Suite ACT IAD IAL IAM IAW FFY 10/01/XX – 09/30/XX “During the FFY” “At the end of the FFY” 7

8. Case Inventory Section • Support Order Performance Measure • Line 2 ÷ Line 1 • Looking for cases with support orders • Only reporting the 1st support order • Report: SIDF9FEA • 3 reasons why a case is on the report • Case has no support order • If there is an order, support order type/sub-type combination may be wrong • If there is an order, it may be a paternity only order 8

9. Case Inventory Section – Important Fields Support Order Screen Support order type / sub-type combinations are important see Training Update email dated 10/3/12 Paternity only orders do not count on 157 Recoupments Follow ERG 611.14 (rev 11/1/11) So status = P. If the order status is coded P for Pending, the date of order field is not required even though it is a 'red' field. Must not have an order date – if this date is entered, the RM support order will be the first to appear on the payment summary. Use (RM, RT, RB) + case number (example: RB-120003456) as the support order number. 9

10. Historical Performance – Support Orders 10

11. Paternity Section • PEP = Paternity Establishment Percentage • IV-D • BOW Children with paternity established, ever • Statewide • BOW Children with paternity established in current FFY • Looking for children • Duplicates removed on 157 11

12. Paternity Section – Important Fields • Child Detail Screen • Paternity Status • RE, CE, OA, MD, MS, VR • Paternity Establishment Date • Date that 1st established paternity • BOW • Yes or No Child needs to be correct on ALL cases…closed, too. 12

13. IV-D PEP vs. Statewide PEP IV-D PEP Line 6 ÷ Line 5a Relies on: $tars (100%) Case is open during or at the end of the FFY All BOW children on $tarsin Active Suite Children with paternity established CE, OA, VR Statewide PEP Line 9 ÷ Line 8a Relies on: Vital Records (80%) $tars (20%) May not have a DCSS Case BOW children born in GA during the prior FFY Children with paternity established or acknowledged during the current FFY CE & OA Vital Records – PA’s Adoptions & Non-PA Legit. 13

14. 80% Performance measure goal needed to ensure 100% of State collection base for this performance measure. 90% Anything less will result in a penalty to the state’s TANF funding. (State Block Grant) 80% vs 90% 14

15. Historical Performance - PEP 15

16. Medical Section • Currently not a Performance Measure • Important fields • Support Order Screen • Is Medical Ordered • Is Health Insurance Ordered • Who is ordered to Provide • Insurance Screen 16

17. Financial Section • Current Support Performance Measure • Line 25 ÷ Line 24 • Reporting current support collected and distributed • Arrears Performance Measure • Line 29 ÷ Line 28 • Reporting cases with 1 payment towards arrears 17

18. Line 24 Historical Detail Screen – Charging History Account Charging Adjustment Screen – SOA History Line 25 Historical Detail Screen – Payment History Payment Summary – Future Payment Flag Line 28 and Line 29 Historical Detail Screen Balance Applied Column Amount Applied Column Financial Section – Important Fields 18

19. Historical Performance - Financial 19

20. Things that make you go hmmmm. • Data Reliability • Life of the case, not just once • Evidence • What’s the proof for the code? • Document, Document, Document • If it’s not documented, it never happened. • CAL’s are the road map for the next person. 20

21. Questions? Please submit questions about the 157 Report to your Region Policy Specialist. 21

22. Accurate and Reliable Data It’s our key to Success! 22