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Advising Florida’s Students

FACTS.org. Advising Florida’s Students. Florida’s Official Student Advising Web site!. FACTS.org F lorida A cademic C ounseling and T racking for S tudents. Melissa Benson Field Training Coordinator FACTS.org Florida Department of Education Melissa.Benson@fldoe.org.

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Advising Florida’s Students

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  1. FACTS.org Advising Florida’s Students Florida’s Official Student Advising Web site!

  2. FACTS.org Florida Academic Counseling and Tracking for Students Melissa Benson Field Training Coordinator FACTS.org Florida Department of Education Melissa.Benson@fldoe.org

  3. Navigation Menu that supports all users

  4. Career & Education Planning Course Target Seminole County: 7th Grade Social Studies Schools must verify that your current 8th graders have already received / will receive the complete course this year.

  5. ePEP Wherever the Course is delivered, THAT is where CHOICES Planner & ePEP are completed. #1 Goal for State of Florida: 100% of your 8th graders have ePEPs by year’s end

  6. Career and Education course Applications

  7. What will the ePEP do? The ePEP will guide MS students / HS Students in planning courses that will fulfill all of their HS graduation requirements…

  8. HS Graduation ReQuirements for those who entered 9th grade in 2007 and after: 16 + 4+4 = 24 Total Core Classes MAI Other Electives

  9. Middle School students plan for 4 years / 24 credits based on their HS Graduation Requirements

  10. ePEP still requires Counselor/Advisor review. • The ePEP does not check for: • errors • course sequencing • prerequisites

  11. An ePEP is NOT… • A schedule of classes • Registration form • Set in stone • A contract ePEP

  12. “O J J” …AFTER a student transitions to High School the ePEP will show a student: • transcript information – three (3) times a year • progress towards HS school graduation requirements • progress towards all three Bright Futures Scholarships • progress towards minimum State University Admissions requirements

  13. Pasco Student Pasco Middle School Wesley Chapel High School 2011 Planned Courses Courses from Transcript

  14. The Hot ` for High School students and their families: Personal access to all HS Academic Evaluations

  15. Access to HS Evaluations

  16. Student has access to his/her own “filing cabinet”

  17. 24 Credit / Standard HS Diploma Requirements: Updated three (3) times a year

  18. Bright Futures Eligibility: Updated three (3) times a year

  19. State University Admissions Eligibility: Updated three (3) times a year

  20. Percentage of ePEPs created as of September 30, 2008 • State • Seminole

  21. LEGISLATIVE UPDATE: ePEPs and High School Students… what happens next?

  22. High Schools Programs: Beginning August 2009 Assist new 9th grade students with ePEPs when they enter HS Review and/or updatewith 9th graders

  23. What works well? Middle School level Teacher* & Counselor and the Career Course / ePEP Process

  24. Working Together Assist Review Collaborate Contact

  25. Counselors may want to advise students about ePEP choices BEFORE entering the computer lab

  26. Decision making with The ePEP Graduation Track Diploma Type Career Cluster Major Area of Interest Graduation Plan

  27. Helpful Resources for Counselors / Educators • Contact Melissa at • Melissa.Benson@fldoe.org • for the Educator Resource Bundle • Bundle includes: • ePEP Lesson Plan (2 – 50 minute class periods) • Student Activity Sheet for ePEP decisions • Step-by-step directions for student users

  28. ePEP: What happens next? MS students will plan all four (4) years of high school courses.

  29. Key to creating an ePEP with a middle school student? Keep It Simple. Consider the middle school ePEP a starter plan.

  30. Possible Rigorous Options • Honors • Advanced Placement • Dual Enrollment • Florida Virtual School • International Baccalaureate (IB) ** • Advanced International Certificate of Education (AICE) ** ** Program not offered at all schools

  31. Strengthen the Counselor Bridge: • Communicate with your program partners • MS Counselor: Request a “sample” academic plan from your feeder HS • HS Counselor: Understand that the MS ePEP is a starting plan; may need to be modified after entry to HS Best Practices

  32. Frequently Asked Questions about ePEP

  33. Commonly Asked Questions • #1 • What kind of LOGIN ID and PW are necessary to create an account on FACTS.org this year? • FACTS.org ID created is permanent! • ID and PW must be 8-32 characters each No ePEP yet? Start here!

  34. Have students use a unique but memorable LOGIN ID format: • Example: firstnamelastnamebirthdate • Sample: melissabenson10061995 Provide students with your desired format BEFORE entering the computer lab Best Practices

  35. Commonly Asked Questions #2 What Student Information is required in order to create an ePEP? Accuracy is everything!

  36. To create an account the student must know the following: “James” not “Jim” Moore SUGGESTION: Ask your Data Processor or Registrar to provide you with this information ahead of time!

  37. What IS the FSIN? When the student first entered a Florida Public School…

  38. Commonly Asked Questions #3 What will prevent an ePEP from being “counted” in your school’s data? • Incorrect first or last name • Incorrect birth date • Incorrect school or district Any one of these errors

  39. Commonly Asked Questions • #4 • What if a student can NOT remember his/her LOGIN ID and a Counselor is not available? • Will need to enter FSIN, name, birth date to retrieve account; password can be reset

  40. Commonly Asked Questions #5 Does an ePEP have to be printed? • YES! But only the ePEP completed in the Career/Education Course, must be signed and sent home for signature. Your district determines where it should be housed upon return.

  41. Allow time for Parents to review ePEPs b before they are printed • Print two (2) copies: 1 – send home for s signature; 1 – fi le where designated Best Practices

  42. Helpful Reminders ePEP Usage

  43. Promote Parent Communication (middle schools and high schools) • Middle Schools are required to communicate about Career/Education Course to families • Schools choose the method and form of delivery

  44. Communication Examples • Letter • Newsletter • School’s Web page • Automated Phone calls • FACTS.org Parent Event

  45. Need Help with a Parent Event? • Contact Melissa at • Melissa.Benson@fldoe.org • for the FACTS.org Parent Workshop Bundle • Bundle includes: • Guide to Getting Started (countdown checklist) • Customizable flyer • 50+ slide PPT (can modify) • Customizable Sign-In Sheet • Parent Evaluation Form

  46. Block time for ePEPs in Computer Labs • MS Counselors/educators will need 4 – 50 minute class periods in computer lab with students (CHOICES & ePEP) • HS Counselors can determine amount of time as implemented

  47. Work with Admin. to secure necessary RESOURCES • Secure paper to print ePEPs * (apprx. 2 pages per MS student) • Locate working printers around campus; check toner supply

  48. Commonly Asked Questions #6 How can I review / monitor ePEPs? Where do I go? How do I get in? Who do I contact?

  49. A LOGIN ID and PASSWORD are issued by the district’s Guidance Contact in order to gain access to the ePEP Student Activity System Seminole County FACTS.org Contact: Kathy Dooley Grants primary access at the district level Can be given permission to assign additional Login IDs and PWs at the school

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