Federal Procurement Data System (FPDS ) Version 1.3

1. Federal Procurement Data System (FPDS) Version 1.3

2. FPDS Version 1.3 • Deprecation of Versions 1.0 and 1.1 • Vendor Business Size Rerepresentation • 2007 NAICS Codes • CCR business categories • Local Area Set Aside • Domestic or Foreign Entity • Dollar Threshold Adjustments • Booleans (check boxes removed) • Administrative Transfer Capability • Inter-agency Contract Directory (ICD)

3. FPDS Version 1.3 Recertification and Deprecation: • Certification on version 1.3 performed by GCE • Certification information (Certification Process Document (May 30, 2008) is available on the project website: http://fpds-ng.com/downloads.html • Versions 1.0 and 1.1 will no longer be supported

4. FPDS Version 1.3 • Version 1.3 implemented in three phases: • 1st Phase: fall 2007 included Rerepresentation • 2nd Phase: winter 2008 included 2007 NAICS codes and CCR categories • 3rd Phase: summer 2008, includes dollar threshold adjustments, local area set asides, domestic or foreign entity, removal of check boxes, and administrative transfer

5. FPDS Version 1.3 Vendor Business Size Rerepresentation: • Two new “Reasons for Modification” added: Rerepresentation and Rerepresentation of Non-Novated Merger\Acquisition • If either of the two reasons above are selected the vendor’s socio-economic info will be refreshed and the Contracting Officer’s Business Size Selection will be opened • Novation situations assume the possibility of rerepresentation

6. FPDS Version 1.3 Vendor Business Size Rerepresentation (cont’d): • Three new reports were added: • Rerepresentation report displays actions where a representation has taken place • Eligible Rerepresentation report displays contracts that are eligible for rerepresentation (i.e., they fall within the time frame established by FAR 19.301-2) • Socio-economic Rerepresentation report displays the vendor’s socio-economic categories before and after rerepresentation

7. FPDS Version 1.3 2007 NAICS • Codes that were deleted as a result of the 2007 NAICS changes were given an end date in FPDS (i.e., new base awards will not be able to use those codes) • New codes were added and descriptions changed

8. FPDS Version 1.3 CCR Business Categories: • Previously only a select few CCR business categories were displayed in FPDS • All CCR business categories applicable to a given vendor are now displayed on the NG screen. • Reports are being changed to incorporate the additional categories in the award detail

9. FPDS Version 1.3 Local Area Set Asides (LASA): • FAR 6.207 allows Contracting Officer’s to set aside solicitations for local vendors in response to Stafford Act declarations • A new field has been created in FPDS and the drop down menu options are Yes and No • Orders against single Award IDVs will automatically have the LASA field pre-filled with the value entered on the IDV. All other reports require user entry

10. FPDS Version 1.3 • LASA (cont’d): • LASA is only applicable from the date the rule became effective (August 4, 2006). FPDS will not allow you to enter LASA information prior to this date • The LASA field is NOT tied to the National Interest Action (NIA) field, i.e., a LASA action may or may not be a NIA • A new LASA report was created and the NIA report was changed to include LASA actions

11. FPDS Version 1.3 Domestic or Foreign Entity: • New field was created. Options include: • U.S. Owned Business • Other U.S. Entity (e.g. Government) • Foreign-Owned Business Incorporated in the U.S. • Foreign-Owned Business Not Incorporated in the U.S. • Other Foreign Entity (e.g. Foreign Government)

12. FPDS Version 1.3 Dollar Thresholds: • Changes to dollar thresholds were made effective September 28, 2006 • Bundling & Consolidated Contract field labels were changed to remove the dollar threshold displayed • Validation rules were changed • Under Type of Set Aside, the ‘Reserved for Small Business $2501-100K’ label was changed to ‘Reserved for Small Business’ • The Bundled and Consolidated Contracts report was changed to reflect the correct dollar threshold based on the date signed

13. FPDS Version 1.3 Booleans (check boxes removed): • All check boxes (except system derived fields) have been converted to drop down menu fields • User must select an answer • In cases where drop down options are Yes, No, and Not Applicable, Not Applicable should be used when dollar thresholds are not met or circumstances do not apply. For example: • The Service Contract Act does not apply to a contract with a value of less than $2,000 • Davis Bacon Act does not apply if your contract does not involve construction

14. FPDS Version 1.3 Booleans (cont’d): • Economy Act field has been changed to Interagency Contracting Authority. Options include: • Economy Act • Not Applicable • Other Statutory Authority (If selected you must cite the authority in the Other Statutory Authority field) • Funded by Foreign Entity field has been changed to Foreign Funding. Options include: Foreign Funding-Foreign Military Sale (FMS), Foreign Funding-Non-FMS, and Not Applicable • Letter Contract has been changed to Undefinitized Action and drop down options include: Letter Contract, No, and Other Undefinitized Action

15. FPDS Version 1.3 Booleans (cont’d): • SBA\OFPP Synopsis Pilot & Alternative Advertising fields have been removed • Pre-Award Synopsis field has been changed to FedBizOpps and options include: Yes, No (exempt under FAR 5.102(a)(5) or 5.202), and Not Applicable (under $25,000) • Performance Based Service Acquisition & Clinger-Cohen Act fields are now available on Indefinite Delivery Vehicle (IDV) actions • Other fields that now have drop down menu options: Commercial Item Acquisition Procedures, Government Furnished Property/Equipment, Purchase Card Used as Payment Method, Multi Year Contract, Consolidated Contract, and A-76

16. FPDS Version 1.3 Administrative Transfer: • Ability to transfer FPDS contract action report (CAR) from one agency to another. • Transfer can be inter- or intra- departmental • PIIDs can be changed • The transfer privilege is automatically given to agency and contracting office system administrators • Prior to any transfer both agencies MUST review any data in FPDS to ensure it is correct

17. FPDS Version 1.3 Administrative Transfer (cont’d): • Transferring agency: • Creates a modification and selects Transfer Action as the Reason for Modification • Changes the contracting office agency id and contracting office id to reflect the agency that will be receiving the contract • Once the CAR has been approved an e-mail is automatically sent to the transferring agency’s system administrator • Can no longer act on the record (i.e., no corrections, no new information can be entered) • Retains Small Business goaling credit (if they were the funding agency) for all work up to the point of the transfer

18. FPDS Version 1.3 Administrative Transfer (cont’d): • Receiving agency: • Agency System Administrator will receive an e-mail notifying them of the transfer • Log into FPDS, searches for PIID and opens it • Note that the dollar amount fields display the totals as they appeared at the time of the transfer • Click on the Change PIID button • Change Agency ID, PIID, and enter next modification number in sequence • Reason for modification should be administrative action • Save document and all fields are now enabled.

19. FPDS Version 1.3 Administrative Transfer: • Receiving agency (cont’d): • Approve • Can correct previous entries made by the transferring agency – BUTonly if necessary! • Will receive Small Business goaling credit (if they are the funding agency) for all work after the point of the transfer • Advanced Search on either PIID will provide a link to the other PIID