FPDS-NG Enhancements: Training Module for RBA

1. FPDS-NG Enhancements FY11 Q2 GSA Training Module for RBA

2. OVERVIEW: This training module provides a high-level • view of the enhanced FPDS-NG functionality: • Allows Contracting Officers to cancel FPDS-NG action, if basic order is not found in FPDS-NG (Mod Quick Check) • Allows Contracting Officers to Cancel Action Items in ‘Not • Submitted’ or ‘System Error Status. • Provides a ‘Cancelled FPDS-NG Forms’ View.

3. OVERVIEW: Continued • Allows GSA Users who do not have an FPDS-NG User • ID to open FPDS-NG Forms and Action Items. • System automatically removes special characters (except spaces) from the Project Descriptor, prior to transmitting to FPDS-NG.

4. Modification Quick Check

5. FPDS-NG Enhancements – Modification Quick Check Modification Quick Check – Contracting Officer Signs and Submits Purchase Order Press ‘OK’ to award the Modification and create a ‘Not Submitted’ Action Item. Press ‘Cancel’ to award The Modification, Cancel on-line FPDS-NG Reporting, and create a record in the ‘Cancelled FPDS-NG Forms’ view

6. Contracting Officer is able to Cancel FPDS-NG Action Items in ‘Not Submitted’ or ‘System Error’ Status

7. FPDS-NG Enhancements – CO Cancels Action Items Ability to Cancel Action Items in ‘Not Submitted’ or ‘System Error’ Status Contracting Officer opens Action Item Link in ‘Not Submitted’ or ‘ System Error’ Status

8. FPDS-NG Enhancements – CO Cancels Action Items Contracting Officer is provided with a ‘Cancel FPDS’ button. Contracting Officer presses ‘Cancel FPDS’ button and receives a confirmation pop up User should always ‘Resubmit’ at least once before cancelling an Action Item

9. FPDS-NG Enhancements – CO Cancels Action Items Contracting Officer is provided with a ‘Cancel FPDS’ button. Contracting Officer presses ‘OK’ button and is presented with a ‘Cancellation Reason’ selection list (see next slide) Contracting Officer presses ‘Cancel’ button and is returned to the FPDS-NG Action Item Form

10. FPDS-NG Enhancements – CO Cancels Action Items The system requires selection of a Cancellation Reason Contracting Officer presses save and is required to select a cancellation reason Contracting Officer presses ‘Cancel and is returned to the FPDS-NG Form

11. FPDS-NG Enhancements – CO Cancels Action Items Contracting Officer selects from four cancellation reasons Contracting Officer selects Reason for Cancellation and presses the ‘Save’ button -- action item is cancelled and a record is created in the ‘Cancelled FPDS-NG Forms’ view

12. FPDS-NG Enhancements – Cancelled FPDS-NG Form System displays Cancelled Form Message on all Cancelled FPDS-NG Forms System displays “Not Reported from the RBA to FPDS-NG” and the Cancellation Reason

13. New View added to Orders Module, View Action Items, which displays ‘Cancelled FPDS-NG Forms’

14. FPDS-NG Enhancements – ‘Cancelled FPDS-NG Forms’ View New View added to <<View Action Items>> in Orders Module New ‘Cancelled FDS-NG Forms’ View added By Region, By Contracting Officer, By Order ID and Mod number

15. FPDS-NG Enhancements – ‘Cancelled FPDS-NG Forms View Contracting Officer Cancels FPDS-NG Reporting, upon award of Purchase Order. System creates record in ‘Cancelled FPDS-NG Forms’ View with Cancellation Reason ‘Award Cancellation - Mod 00 Missing in FPDS-NG’

16. FPDS-NG Enhancements – ‘Cancelled FPDS-NG Forms View Contracting Officer Cancels FPDS-NG Action Item and selects ‘Cancellation Reason System creates record in ‘Cancelled FPDS-NG Forms’ view with selected ‘Cancellation Reason

17. GSA Users who do not have an FPDS-NG User ID are able to open FPDS-NG Forms

18. FPDS-NG Enhancements – Form Access Beyond FPDS-NG Users IDs Allow GSA Users who do not have FPDS-NG User ID to open FPDS-NG Forms Form opens in ‘Read-Only’ mode. User has no ‘Edit’ or other capability.

19. Remove spaces and special characters from the Contract Number (IDV) and the Purchase Order Number (PIID), before transmitting this information to FPDS-NG

20. FPDS-NG Enhancements – Form Access Beyond FPDS-NG Users IDs System Removes Special Characters from IDV & PIID to transmit to FPDS-NG

21. Additional Functionality: • The system removes special characters from the • Project Descriptor, prior to transmitting to FPDS-NG. • Service Desk personnel have the ability to restore a • Cancelled Action Item to ‘Not Submitted’ status at • the request of a GSA User.

22. Questions & Support • For questions regarding FPDS-NG Validations, please contact the FPDS-NG Help Desk Phone: 703-390-5360 Email: fpdssupport@gcefederal.com • For questions regarding RBA FPDS-NG functionality, please contact RBA Technical Support: Phone: 877-243-2889 Email: helpdesk@gsarba.com • For questions regarding FPDS-NG Accounts & User IDs Email: fasusersupportdesk@gsa.gov

23. Questions