Government E-commerce Network & Imaging Environment

1. Government E-commerce Network & Imaging Environment 2901 - Request for Authority to Purchase On-line V5 Click to begin.

2. GENIE Menu • Creating a P1 • Approval Process • Domino.Doc Choose an option.

3. GENIE Creating a P1

4. Connect to the Internet. • Open the GENIE website: https://genie.mmrs.state.ms.us

5. Click on Domino Workflow.

6. Enter your User name and Password. • Click Log In.

7. The Lotus Workflow page will appear.

8. Select P1 workflow. • Enter the Job Name. The Job Name must be unique. • Click Go.

9. Click Save Only button.

10. Click OK.

11. Click Create New P1 button. The P1 form will appear (see next slide).

12. A checkmark denotes required fields • When the form is completed, click Submit/Save button. For detailed instruction see training guide #2101 Request for Authority to Purchase On-Line P1 purchasing documentation.

13. The P1 Form Summary will open • Click Save & Complete to initiate the workflow process.

14. GENIE P1 Approval Process

15. The P1 procedure involves three steps with an automated workflow process: Origination of the P1, 1st Level Approval and OPT Approval. Note: • The Approval cycle begins when the originator of the P1 form completes and submits the P1 form. An e-mail message notifies the 1st Level Approver that a P1 form requires their attention. The 1st Level Approver will then claim and review the P1 and choose either approve, reject or cancel. • If the 1st Level Approver rejects the form, the request is sent back to the originator. If the 1st Level Approver chooses to cancel the P1, the P1 is automatically deleted. If the 1st Level Approver approves the form, the P1 request will then be sent to the OPT Approver. • If the form is rejected by the OPT Approver, it is sent back to the 1st Level Approver. If the P1 form is approved by OPT, the approval process is complete and the P1 form along with any attachments are sent to a document repository (Domino.Doc). During the nightly cycle, all approved P1 information is loaded to the SAAS PASM and PAVC tables for on-line SAAS agencies.

16. 1st Level Approval • To review P1 forms, go to the GENIE website using the following URL: https://genie.mmrs.state.ms.us. • Choose Domino Workflow. • Enter your User Name and Password. • Click My Activities view (default).

17. Status Button or Claim Button Icons = Participants Button Overdue

18. Select the P1 form to be reviewed by clicking the hyperlink under Activity. The P1 Form Summary will open.

19. To approve, reject or cancel the P1 form, click Claim & Edit.

20. To Approve the P1, click the Approve button. • Choose “OK” and click Save & Complete button. Cancelling or Rejecting a P1 requires the 1st Level Approver to also enter a reason for the action.

21. Next Steps • Once the 1st level approver has approved the P1, it will then be routed to OPT for Approval. • OPT can either approve or reject the P1. • If OPT rejects the P1 form, the form will be routed back to the 1st Level Approver for correction/review of OPT comments. • If OPT approves the P1 form, the form will be assigned a P1 number and an email will be sent to the 1st level approver noting the approval of the P1. • The approved P1 form will go to the Domino.doc repository.

22. GENIE Domino.doc

23. To review approved P1s, on the GENIE home page, click on the Domino.doc Repository link.

24. Choose the File Cabinet (Agency Number) that you would like to view.

25. Click on the binder to view the P1 document and related attachments.

26. Click on the specific P1 attachment or form to be viewed.

27. A window will launch and the approved P1 can be viewed.

28. For further information on processing P1s, refer to training document, #2101 Request for Authority to Purchase On-Line P1, under the GENIE, User Workbooks section of the MMRS Training Documentation page on the MMRS website.

29. Contact Us: MASH Phone # (601) 359-1343MMRS Fax # (601) 359-6551 mash@mmrs.state.ms.us http://www.mmrs.state.ms.us