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Asset Management Training Series

Asset Management Training Series. (Part 1 of 4) Georgia FIRST , DOAA Auditors, and Fiscal Affairs. Agenda. Wimba Ground Rules Information from Georgia FIRST AM Analysts: Commonly encountered FYE recon issues DOAA Auditors Auditor expectations Vikki Williamson, Fiscal Affairs

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Asset Management Training Series

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  1. Asset Management Training Series (Part 1 of 4) GeorgiaFIRST, DOAA Auditors, and Fiscal Affairs

  2. Agenda • Wimba Ground Rules • Information from GeorgiaFIRST AM Analysts: • Commonly encountered FYE recon issues • DOAA Auditors • Auditor expectations • Vikki Williamson, Fiscal Affairs • USO requirements • Preview of upcoming Asset Management sessions • Q & A

  3. Wimba Ground Rules • Submit questions via chat function to “Main Room” • We may hold some questions to the end of the session

  4. Common Reconciliation Issues • Monthly Asset Processing • Missing or incorrect PDP: Using correct dates • Missing DEPR: Month end entries not generated • Conversion Issues • Depr Close not run for initial conversion month • Prior Year recon findings • Keeping AM module in sync with CAPITAL • To fix or not to fix?

  5. Expectations from Auditors • Reconciliation and Outages • How to record reconciliation items • How to handle ongoing outages • Documentation • Other required documentation • Other helpful information for AM users

  6. Expectations from USO • AM requirements from USO • Correction of current fiscal year data • Concerns regarding approach to correcting prior fiscal year data

  7. Asset Management Training Series • Beginner Reconciliation (Part 2 of 4) – April • Intermediate/Advanced Reconciliation (Part 3 of 4) – May • User-led Session on Successes and Challenges (Part 4 of 4) - June

  8. Asset Management Online Courses • Self-paced, online Asset Management courses available: • Introduction to Asset Management • Creating Assets Manually • Integrating Asset Management with Purchasing and Accounts Payable • Working with Existing Assets • Register on the GeorgiaFIRST website at: http://www.usg.edu/gafirst-fin/training/online or e-mail allie.cox@usg.edu

  9. Q & A

  10. Wrap Up • Archive • Follow-Up Survey • Thank you for participating!

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