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BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM)

BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM). Training for LPC Management and Field Supervisors. Acronyms used in this training. BCTS = BC Timber Sales BA = Business Area, ie: regional BCTS office LPC = Licencee, Permittee or Contractor

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BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM)

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  1. BC Timber SalesEnvironmental Management System (EMS) and Sustainable Forest Management (SFM) Training for LPC Management and Field Supervisors

  2. Acronyms used in this training BCTS = BC Timber Sales BA = Business Area, ie: regional BCTS office LPC = Licencee, Permittee or Contractor LWCP = Licencee With Cutting Permit EMS = Environmental Management System EOP = Environmental Operating Procedure EFP = Environmental Field Procedure EPRM = Emergency Preparedness & Response Manual ERP = Emergency Response Procedure SFMP = Sustainable Forest Management Plan

  3. 1. What’s first - EMS Review • A quick review of the basics of EMS: PLAN – DO – CHECK - RESPOND • What is ISO 14001, and • The BCTS approach

  4. EMS Review Scope of the BCTS EMS • Defining the scope The activities and locations where the EMS is applied and implemented • Defining the activities • Operational Planning (i.e. layout, cruising, etc) • Harvesting (i.e. falling, skidding/yarding, processing, loading) • Roads (i.e. subgrade construction, surfacing, culvert installs) • Silviculture (i.e. site prep, planting, surveys) • Defining the locations • TSL operational areas • Haul routes (under the management of BCTS) • Road permit work sites • Not the LPC’s camps, shops or off-site facilities

  5. EMS ReviewWhy Do We Need an EMS? • To protect the environment • To allow an outside, 3rd party auditor to verify our claims that BCTS protects the environment • To have an efficient system for improving our business

  6. EMS ReviewWhy Do We Need an EMS? • Due Diligence defense considers if the following are in place: • Preventative system (e.g. EMS) • Training programs • Internal / external audits • Risk assessments • Contingency plans designed to prevent events • BC Timber Sales EMS offers all of these elements

  7. EMS Review What is our EMS? • Defines the environmental performance we’d like to achieve • Describes who will do what, when, to achieve it • Clear roles and responsibilities at all levels of BCTS and for our LPC’s • Always evaluating and improving the system and our performance

  8. EMS Review What is ISO 14001? • A standard (ISO 14001-2004) that defines the necessary elements of an effective environmental management system • Recognized internationally • Implementation in Canada overseen by the Standards Council of Canada

  9. EMS ReviewWhat does ISO Certification mean? • The BCTS EMS meets the ISO 14001 standard and • Independent auditors confirm that BCTS is following the practices and procedures that are outlined in the EMS

  10. EMS Review ISO 14001 Certification Does Not: • Verify our forest management practices • Verify that our products come from certified forests • Allow us to use a certification stamp on our products

  11. EMS Review Plan-Do-Check-Respond • The EMS is based on a “continual improvement” loop: Do Check Plan etc… Respond

  12. EMS Review 1. The PLAN • EMS Policy • States the guiding principles of our EMS • Commits to: • Meeting all laws • Preventing pollution, protecting the environment • Continually improving

  13. EMS Review 1. The PLAN • Aspects “An element of an organization’s activities that can interact with the environment” An environmental aspect lies between an activity and an impact: Alter or Influence: Soil Productivity and Stability Road Construction Landslide

  14. EMS Review 1. The PLAN • Significant Aspects “Significant” or higher risk environmental aspects are given priority. Examples are: • Uncontrolled: Fire • Spillage of: Chemical products • Spillage of: Fuel / Oil products • Improper disposal of: Hydrocarbons • Alter or influence: Hydrology characteristics • Alter or influence: Species at risk

  15. EMS Review 2. DO • Implement “Operational Controls” • EFP’s in the field • EOP’s for BCTS staff • Preworks for all LPC’s • Monitoring and inspecting of activities • Checklists guiding key activities • Must know the requirements for the tasks you are doing

  16. Checklists: CHK-001 Planning Prework Form CHK-002 Harvest & Roads Prework Form CHK-003 Silviculture Prework Form CHK-004 Planning Inspection-Monitoring Form CHK-005 Harvest & Roads Inspection-Monitoring Form CHK-006 Silviculture Inspection-Monitoring Form CHK-007 Incident Report Form CHK-008 Emergency Response Test-Drill Report Form EFP 1 - General 2 - Project Supervision 3 – Development and Planning 4 – Roads, Bridges, and Culverts 5 - Harvesting 6 – Fuel Handling 7 – Dryland Sort EOP 1 – Planning 2 – LP Operations 3 - BCTS Projects 4 - LWCP Planning 5 - LWCP Operations 6 - Incident Reports EMS Review2. DO

  17. EMS Review2. DO • Must be trained for the tasks you are doing • Training requirements are identified in the Training Matrix provided at the BCTS Prework

  18. EMS Review3. CHECK

  19. EMS Review3. CHECK

  20. EMS Review4. RESPOND • Action Plans are written during inspections – who is to do what, by when • EMS modifications / improvements will be assigned as Action Plans or in annual reviews • Issues will be investigated and Action Plans assigned to address root causes • All actions will be assigned, tracked & followed up

  21. EMS Documentation • Policy • Tables (e.g.: Training Matrix) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

  22. EMS Documentation • Policy • Tables (e.g.: Training Matrix) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

  23. Overview: EMS Manual • Consistent with 16 ISO 14001 elements, Policy to Management Review • Describes EMS maintenance responsibilities for BCTS management • For BCTS staff and LPC’s: • Be trained in and follow relevant procedures (EOP’s, EFP’s, ERP’s) • Communicate requirements, communicate problems

  24. Key Elements – Chapter 1-6

  25. Key Elements – Chapter 7-12

  26. Key Elements – Chapter 13 - 18

  27. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

  28. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOP) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFP)

  29. Overview : Emergency Response Manual (ERM) • Addresses 3 types of emergency: • Fire • Spill • Landslide or major erosion event • Provides: • Preparedness information • Response procedures • Contact information • References the Emergency Response Plan Form to be completed for each Project

  30. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

  31. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

  32. Overview: Emergency Response Plan • The ERP must be completed and maintained at the worksite • All workers must know the location of the ERP • All workers must be able to effectively use the information found in the document

  33. Highlights: Emergency Response Plan • Contains names and phone numbers of key personnel • Contains emergency phone numbers of key agencies (PEP, Fire Reporting Centre, etc) • Contains spill response steps for Fire, Spills, and Erosion events • Contains locations of spill and fire equipment • Contains test or drill requirements

  34. Overview: Environmental Operating Procedures Purpose: Define tasks & responsibilities for BCTS operations

  35. Overview: Checklist Forms Purpose: Checking, Responding, & Data collection

  36. Highlights: Prework Forms (CHK 001-003) • Used by BCTS staff during Preworks with Licensees or Contractors and may be used by a LPC if they have no other documentation method • Significant issues captured at Preworks • Operational requirements (Project Plans) • Legislative & Regulatory requirements • Contractual or License requirements • EMS requirements • Training needs • Emergency Response • Fuel Management • Primary benefits of Preworks – outlines the expectations for site specific environmental management to the recipient prior to commencement of work

  37. Highlights: Inspection Forms (CHK 004-006) • Used by BCTS staff and can be used by LPC if no other documentation method exists • Significant Issues captured during inspections: • Conformance and compliance to contractual and legal documents • Conformance to operational plans • Site Plans • Road Plans and Profiles • Conformance to EMS requirements • Training and Competence • Emergency Preparedness and Response • Fuel Management

  38. Highlights: Incident Report Form(CHK 007) • To be used by LPC and BCTS staff to report incidents and initiate investigations • When Incident Reports are required: • Spills over 25 liters • Fires (Natural, man-caused, or industrial) • Erosion events or landslides • Non-compliance • Significant Non-conformance (BCTS staff) • Information captured during Incident reporting and investigations • Description of the Incident (scene details) • Determination of preliminary and root causes • Recommendations and Corrective Action to mitigate future events

  39. Highlights: Test/Drill Report Form(CHK 008) • To be used by LPC to record details of tests or drills conducted for emergency response • Requirement and frequency of tests or drills are outlined at BCTS Preworks • Information captured during Test/Drill reports • Type of test or drill (Fire, Spill, Erosion) • Description of the test or drill • Description of the deficiencies during the event • Recommendations for improvement

  40. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

  41. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

  42. Overview: Environmental Field Procedures Purpose: Methods to minimize environmental impacts

  43. Highlights: EFP 01 - General • General procedures provided to all workers and designed to minimize impacts while conducting License or contract operations for BCTS • Key Highlights • Prework awareness • Project Plan awareness • Monitoring the work • Site maintenance & Emergency Preparedness • Stop Work criteria

  44. Highlights: EFP 02 – Project Supervision • General procedures provided for all field supervisors and designed to minimize impacts by providing clear responsibilities for those who oversee workers during License/Contract operations • Key Highlights • Prework components and documentation • Supervisory responsibilities & Stop Work criteria • Monitoring and Inspections • Documentation management • Emergency Reporting procedures

  45. Highlights: EFP 03 – Development and Planning • General procedures provided to all workers performing operational planning activities and designed to minimize impacts in the field • Key Highlights • Project Plan preparation • Field work requirements • Data integration into layout & design work • Stop Work criteria

  46. Highlights: EFP 04 – Roads, Bridges, and Culverts • General procedures provided to workers performing construction, maintenance, inspection and deactivation activities and designed to minimize impacts in the field • Key Highlights • Road & Bridge inspection criteria • Construction, maintenance, deactivation procedures • Bridge & Major Culvert installation, maintenance, and removal precautions and criteria • Disposal procedures • Stop Work criteria

  47. Highlights: EFP 05 - Harvesting • General procedures provided to workers performing harvesting activities and designed to minimize impacts in the field • Key Highlights • Procedures and criteria for: • Falling • Yarding, Skidding and Forwarding • Loading, processing, and hauling • Stop Work criteria

  48. Highlights: EFP 06 – Fuel Handling • General procedures provided to all workers involved in handling, storing, and transporting of fuel during regular activities and designed to minimize the potential of pollution • Key Highlights • Fuel storage and Handling • Refueling requirements • Spill response references • Stop work criteria

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