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For everything, there is a season

For everything, there is a season . Neurosurgery Timeline Lois Hengenius University Hospitals Case Medical Center Cleveland, OH May 19, 2011. July. Assist new residents transition into the program (forms, beepers, keys, OR orientation, staff introductions)

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For everything, there is a season

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  1. For everything, there is a season Neurosurgery Timeline Lois Hengenius University Hospitals Case Medical Center Cleveland, OH May 19, 2011

  2. July • Assist new residents transition into the program (forms, beepers, keys, OR orientation, staff introductions) • Complete final/summative evaluations for graduating residents’ portfolios - Letter to graduating resident (wording in accordance to ACGME)

  3. July • Verify institutional operative statistics for academic year from ACGME website / print or scan all residents operative statistics for past academic year along with index case report • Finalize/archive graduating residents operative stats in ACGME ADS system (Due August 1, 2011)

  4. July • Finalize and submit ABNS forms for graduating residents: - Graduating Resident Evaluation forms with narrative summary - Rotation form – chronological listing of each rotation - Forwarding addresses of graduating residents • Pick Resident Interview Dates (to be posted on SNS website)

  5. July • Input program information into GME Track (reminders are sent from American Association of Medical Colleges - AAMC) NOTE RECENT UPDATE: Programs that have completed the ACGME WebADS application have the ability to upload their resident data into GME Track) - Deadline for both program and resident information must be uploaded by September 30th

  6. July • Resident semi-annual review (review OR stats / CV) • Annual program retreat – for faculty and residents

  7. August • Submit match quotas to NRMP (reminders sent to programs) • ERAS – Make sure ERAS software is installed on PC’s of all staff who will be using system.

  8. September • ERAS opens September 1st • Use departmental screening/criteria system for downloading applicant information • Send out letters of invitation (depending on interview dates)

  9. September • Update Resident and Program information in ACGME WebADS

  10. October • Distribute applications for ABNS Primary Exam (reserve room) • Organize interview dates (reserve conference and/or interview rooms, reserve rooms at restaurants, order meals, send reminders of interview dates) • Prepare applicant files

  11. November • Interviews in process

  12. December • Submit applicants and fee to ABNS for Primary Examination • Interviews in process

  13. January • Interviews and/or applicants returning for 2nd look • Schedule final faculty/resident meeting or collect final scores/ comments to finalize resident applicant rank list • Send thank you letters to applicants • Semi-annual resident performance evaluations

  14. January • Semi annual resident performance evaluations • Send out faculty and program evaluations (must be done at least once annually) • Pick date for resident graduation dinner – send save the date

  15. February • Finalize/enter/submit rank list on NRMP website (sit back and breath for a few minutes) • Preparation for ABNS Primary Examination held in March - Enlist proctor (s) if not PD - Verify room

  16. March • Match Day/Week! MONDAY – applicant matched and not matched into information is posted to NRMP website TUESDAY– Filled and unfilled results are posted for individual programs. WEDNESDAY – Programs advised THURSDAY – “Match Day” - Candidates are advised of the programs they matched into Scramble – Programs who do not fill their positions search for other candidates for their program

  17. More March Madness! • Begin appointment process for new residents – working with GME office • Begin reappointment process for all residents (contracts, certificates, Visas) • ABNS Primary Exam (date varies)

  18. April • “Survey of residents in place” and resident questionnaires for incoming residents is distributed by the ABNS (due 6/1) • Update Goals and Objectives Manual/ Curriculum

  19. May • ABNS Primary examination results received • Prepare/update annual resident rotation schedule for distribution

  20. June • Termination process/paperwork for graduating residents • Resident graduation dinner • Orientation for first year residents • Send letters to incoming residents, including the required length of program and general breakdown of rotations

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