HUD RHIIP Training – PH/HCV Program Basics

1. HUD RHIIP Training – PH/HCV Program Basics Chapter 4: Basic Program Overview

2. Learning Objectives • Explain the legal relationships of a PHA • Review family types which impact rent calculation • Review the program basics of calculating income, assets, allowances and deductions and rent • Apply correct program terminology Chapter 4: Basic Program Overview

3. Congress HUDHeadquarters HUD Centers & Field Offices Local Government Local HousingAgency Governed by Board Administered by Executive Director Families and Owners Chapter 4: Basic Program Overview

4. PHA Structure • PHAs receive their structure and powers under state law • Public corporation w/board of directors • can be a department of a local entity • Contract with HUD under an ACC for funding to operate the PH and HCV programs Chapter 4: Basic Program Overview

5. PHA Structures Are Different • Vary State to State • Titles differ within PHAs • Scopes of responsibility differ • BUT . . . All agencies that operate the HCV program must follow same HUD rules, and all agencies are rated under SEMAP and… Chapter 4: Basic Program Overview

6. PHA Structures Are Different • All agencies that operate the Public Housing program must follow same HUD rules, and all agencies are rated under PHAS Chapter 4: Basic Program Overview

7. Project-based Subsidy In Public Housing, families have to live in the building which has the subsidy attached to it Chapter 4: Basic Program Overview

8. Legal Relationships PHA Lease Family Chapter 4: Basic Program Overview

9. Type of Projects • Mixed Population (Elderly & Disabled) • Elderly Only • Disabled Only • General Occupancy Chapter 4: Basic Program Overview

10. Tenant-Based Subsidy Families can choose their unit Chapter 4: Basic Program Overview

11. HUD PHA/LOCAL ENTITY HAP Contract Voucher Family Owner Assisted Lease Chapter 4: Basic Program Overview

12. T/F Quiz 1. HUD’s role is to pass legislation. • PHAs are created by HUD. 3. PH is tenant-based assistance. • All PHAs are a department of the city. F F F F Chapter 4: Basic Program Overview

13. Mandatory References • Statutes • Regulations • Public Housing: 960 and 966 • HCV: 982 • Both: Subpart 5 Chapter 4: Basic Program Overview

14. Mandatory References • Current Notices • Have an expiration date • May be extended • Handbooks • Forms • Often have instructions in addition to form Chapter 4: Basic Program Overview

15. Optional References • Guidebooks • Letters from individual HUD staff giving guidance • Notices which have expired (unless changed by mandatory reference) • Handbooks which have expired (unless changed by mandatory reference) Chapter 4: Basic Program Overview

16. Role of Field Office Staff • Answer questions based on mandatory references • Refer to HUD Guidebooks but make sure staff know that if the guidance is used by the PHA, it should be included in the PHA’s policy (Admin Plan or ACOP) Chapter 4: Basic Program Overview

17. Family ReportForm HUD-50058 Chapter 4: Basic Program Overview

18. Understanding the Form • The HUD-50058 is a primary document to review • Therefore, the reviewer must: • Understand each line of the form affecting income and rent calculation applicable to the program being reviewed • Know where references can be located Chapter 4: Basic Program Overview

19. Form HUD-50058 • Purpose is to provide HUD with data on who participates in subsidized housing programs • HUD uses data to: • Analyze the housing programs • Monitor PHAs • Detect fraud • Provide information to Congress • Provide information to other interested parties Chapter 4: Basic Program Overview

20. Form HUD-50058 • PHA responsibilities • Collect information • Electronically submit information to HUD • Review error analysis reports • Correct errors Chapter 4: Basic Program Overview

21. HUD-50058 Family Report • Agency • Action • Household • Background at Admission • Unit to Be Occupied • Assets • Income (Annual Income) Chapter 4: Basic Program Overview

22. HUD-50058 Family Report • Expected Income Per Year (Adjusted Income) • Total Tenant Payment • Public Housing only • Premerger Certificates (now used for project-based certificates only) • Sec 8 Voucher Rent Calculation • Section 8 Moderate Rehabilitation Program Chapter 4: Basic Program Overview

23. HUD-50058 Family Report • Manufactured Home Owner Renting the Space - Premerger Certificates (not used) • Sec 8 Homeownership (Vouchers) • Indian Mutual Help (IHAs only) • FSS/Welfare to Work Addendum Chapter 4: Basic Program Overview

24. Question • Which sections will affect income and rent calculation the most? Chapter 4: Basic Program Overview

25. Form HUD-50058 References PIH Home Page: www.hud.gov/offices/pih/index.cfm PIC home page: www.hud.gov/offices/pih/systems/pic/index.cfm MTCS Forum: http://chatwrite.hud.gov/pih/pihboard/mtcs/pihboard.html Guidebooks and Tools: www.hud.gov/offices/pih/systems/pic/50058/pubs/ Chapter 4: Basic Program Overview

26. Page Heading • At the top of every page of the HUD-50058: • The head of household’s name • The head of household’s SSN • The date modified Chapter 4: Basic Program Overview

27. Section 1: Agency Chapter 4: Basic Program Overview

28. Family Composition • Basic information about family composition and characteristics is important for: • Establishing the eligibility for admission and continued occupancy • The family’s qualifications for deductions and allowance • The appropriate unit size and type for family • The appropriate subsidy standard for the family (HCV) Chapter 4: Basic Program Overview

29. Section 3: Household Chapter 4: Basic Program Overview

30. Family Types Chapter 4: Basic Program Overview

31. Terms • Household • Family Chapter 4: Basic Program Overview

32. Definition of Family • HUD defines: • elderly family • disabled family • displaced family • Does not affect rent calculation Chapter 4: Basic Program Overview

33. Definition of Family • The PHA defines what groups other than the HUD-defined groups constitute a family Chapter 4: Basic Program Overview

34. Elderly Family • Family whose head, spouse or sole member is at least 62 years of age Chapter 4: Basic Program Overview

35. Disabled Family • Family whose head, spouse or sole member is a person with disabilities Chapter 4: Basic Program Overview

36. Live-In Aide • Person who resides in unit to care for family member who is: • disabled or • 50 years of age or more Chapter 4: Basic Program Overview

37. Live-In Aide Criteria • Live-in aide is: • essential to care/well being of person • not obligated for support of person • wouldn’t be living in unit except to provide necessary supportive services • Must approve as reasonable accommodation for person with disability • Live-in aide is a “household” member Chapter 4: Basic Program Overview

38. Employed Live-in Aide • Live-in aides can, and often do, work outside the home • Because they are not ‘family’ members, all income is excluded Chapter 4: Basic Program Overview

39. Social Security Number Requirements • All family members age six and over who have Social Security Numbers are required to disclose them Chapter 4: Basic Program Overview

40. Social Security Numbers • If family member has no social security number and they are age 6 or older, they must sign certification • Parent or guardian signs for minor Chapter 4: Basic Program Overview

41. Social Security Number Requirements • If family member has SSN but cannot verify, they sign certification • Individual has 60 days from date of certification to verify SSN • Elderly may be granted 60 day extension Chapter 4: Basic Program Overview

42. Failure to Disclose Social Security Number • Applicants - denial of assistance • Participants - termination of assistance Chapter 4: Basic Program Overview

43. T/F Quiz 1. Live-in aides can be employed outside the home 2. Households include live-in aides; families do not. 3. The definition for “disabled family” includes any family member who is a person with a disability T T F Chapter 4: Basic Program Overview

44. T/F Quiz 4. An individual has 60 days from date of certification to provide verification of their SSN 5. “Family” is defined by HUD. T F Chapter 4: Basic Program Overview

45. Citizenship/Eligible Immigrant C/EI Chapter 4: Basic Program Overview

46. Restriction on Assistance to Noncitizens • Purpose is to ensure that only citizens, nationals and eligible immigrants are assisted with HUD subsidy Chapter 4: Basic Program Overview

47. Citizens Eligible immigrants 62 or older Other eligible immigrants Ineligibles, including noncitizen students on student visas Eligibility for Assistance • The eligibility of each individual in the family must be established • Individuals will fall into one of these categories: Chapter 4: Basic Program Overview

48. Families will fall into one of these categories • All members are citizens or eligible immigrants • Some members are eligible and some are ineligible (Mixed Family) • All members are ineligible Chapter 4: Basic Program Overview

49. Family Categories • An ELIGIBLE family will be comprised of citizen(s), national(s) or noncitizen(s) with eligible immigration status • An INELIGIBLE family is one in which no member is a citizen, national or eligible immigrant Chapter 4: Basic Program Overview

50. Mixed Family • A MIXED family is comprised of citizen(s), or eligible immigrant(s), and those without citizenship or eligible immigrant status Chapter 4: Basic Program Overview