Budget rollup

1. Budget rollup

2. Current budget categories • 6300 Student Hourly • 7100 Cost of Goods • 7200 Library Expenses • 7300 Operating Expenses • 7330 Travel • 7400 Purchased Services-Personal • 7600 Other Expenses • 7700 Furniture & Equipment

3. New budget category • Total operating budgets will now be reported in budget category 7300 • Operating budgets will encompass all accounts starting with a 73,74,76, or 77 (everything currently under operating, travel, purchased services, other expenses, and furniture and equipment) • One budget encompassing all categories means no more budget transfers between categories.

4. 6300 Student Hourly 9,535.00 0.00 0.00 9,535.00 7300 Operating 16,177.00 0.00 0.00 16,177.00 25,712.00 25,712.00 All operating budgets

5. Other than operating budgets: • 6300 Student hourly will remain its own category • 7100 cost of goods will still remain in its own category as these expenditures are for resale and not operating in nature • 7900 reserves will remain in their own category so true “reserve” amounts are not confused with operating budgets

6. Salary Orgs • Orgs with an ‘S’ behind them will remain the same. • For example, if your org is ‘136’ the salary org is ‘136S’. • This is where salaries from your department are charged. • The budget office controls these amounts and they may not be moved to other budget categories without approval.

7. Remember! • Budget categories are budget entry only. • Expenses still need to be coded to the object code (account number) that best describes the purchase. • You can still look at your line items using FGIBDST in Banner.

8. Non-sufficient funds Budget managers are responsible for tracking and monitoring their individual budgets. Departmental budget allocations may not be exceeded without an approved supplemental adjustment. When expenditures reach total budget allocation, purchases will be flagged insufficient and denied. Keep in mind that non-sufficient funds won’t be flagged until the budget is expended.

9. Questions?