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ASME Resources John Blanton blantonj@asme

2012 Leadership Training Conference. ASME Resources John Blanton blantonj@asme.org. Session Presenter. John Blanton Principal Engineer - GE Energy Greenville SC 32 years with GE Virginia Tech BS/MS/PhD in ME PE (1980) in VA ASME Fellow Chair - ASME Greenville Section

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ASME Resources John Blanton blantonj@asme

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  1. 2012 Leadership Training Conference ASME ResourcesJohn Blantonblantonj@asme.org

  2. Session Presenter John Blanton Principal Engineer - GE Energy Greenville SC 32 years with GE Virginia Tech BS/MS/PhD in ME PE (1980) in VA ASME Fellow Chair - ASME Greenville Section Past Chair - ASME Cincinnati Section

  3. Session Objective • The objective of this session is to provide you with an overview of the resources that are available to you to guide you in leading your ASME unit more effectively • An ASME “unit” may be a technical division, section, student section, affinity group or committee, self-forming group or a community of practice

  4. Knowledge and Community Sector About the K&C Sector • Start at www.asme.org • Select “Groups” at the top of the page • Then select “Programs & Committees” on the left-hand column of links • Finally select “Knowledge & Community Sector” on the left-hand column of links

  5. Where to Go for Resources ASME web site is primary source for volunteer and ASME unit resources • Start at www.asme.org • Select “Groups” at the top of the page • Then select “Volunteer Resources” on the left-hand column of links

  6. ASME “Home” Page

  7. ASME “Groups” Page

  8. ASME Volunteer Resources • VOBB Volunteer Opportunities • VOLT Academy • The ECLIPSE Program • Unit Leadership Resources

  9. ASME Unit Leadership Resources • Volunteer Travel Reimbursement/Expense Form • Best Practices • Program Funding Options • ASME Section Newsletter Templates • Guidelines for Creating a ASME Section or Student Section Website • Technical Division Newsletters

  10. ASME Unit Leadership Resources (continued) • Resources for Technical Division Incoming Chairs • Section Technical Event Guidelines for PDH Credits • Presenter Practice Program • Volunteer E-Request Tool (VERT) • Speakers Bureau

  11. ASME Unit Leadership Resources (continued) • Instructions: Volunteer E-Request Tool (VERT) (Powerpoint file) • ASME Events Management Department • Unit Forms & Instructions • Online Unit Roster • ASME Financial Reports Manager(misdirected link)

  12. ASME Unit Leadership Resources (continued) • Technical Conference and Event Guidelines • Unit Manuals, Guides, Handbooks & Policies • Unit Leadership Resources • Global Communities Online Directory • Unit Supplies

  13. ASME Unit Leadership Resources (continued) • District Leader Program Calendar (pdf) • Section Program Calendar (pdf) • Student Section Program Calendar (pdf) • ASME Member Recruitment and Retainment Kit • ASME Section Revitalization

  14. ASME Unit Leadership Resources (continued) • Early Career Forum Grant Funding for Units and Sectors • Knowledge and Community Staff Contacts • Early Career Technical Conference Grant Funding for Districts (broken)

  15. Contact Information: John BlantonGreenville SC USAblantonj@asme.org(864) 382-0626 (voice or text)FaceBook / LinkedIN / ASME Peerlink This presentation will be posted on the2012 LTC Web Site, athttp://events.asme.org/LTC12/home.cfm

  16. ASME Resources 16

  17. Linked Slides

  18. Online Directories: • AC-10 – Board of Governors (BOG), Sectors and Committees • Global Communities Directory • Directories are linked to the ASME database so they are always up-to-date • Access through the “Members Only” link on ASME.org. or at http://my.asme.org • To access both directories you will need your ASME member number.

  19. Program Funding Options: • Options for projects not funded through the annual operating budget: • ASME Development Fund • Eligible Projects: Feasibility Studies; Experimental, Embryonic or Prototype Programs • ASME Foundation Grants • Technical Literacy • Career Planning & Skills Development • Technologically Sound Public Policy

  20. Best Practices: • Case study approach of section and technical division best practices: • Community & Government Relations / Outreach • Honors & Awards • Industry Relations / Outreach / External Collaborations • Local Technical Conferences • Marketing / Advertising / Promotions • Members & Leaders • Operations & Organization • Professional Development / Short Courses / Seminars • Revenue Generations / Finances • Study & Early Career Engineer

  21. Guidelines for Creating Section Website: • Importance of having a website for your unit: • Increase communication & involvement among current Section, Group and Student Section members. • Offer greater visibility for activities and members. • Provide additional means for promotion/marketing of publication, programs and events. • Utilize as a recruitment tool for increasing membership.

  22. VOLT Academy: • Ensure ASME volunteers have the training needed to assume the leadership positions. • The skills gained from such leadership positions can enhance their professional careers.

  23. Volunteer OpportunitiesBulletin Board (VOBB): • Strengthen your unit through increased diversity • Attract new members • Fill open positions more quickly • Sort by structure (sector) or category (desired position) • Interested volunteers can post their profile on the VOBB • Leaders can post available positions and search profiles

  24. Online Roster: • For divisions and sections, unit leaders have access to the online membership roster 24/7 • Revised format for ease of use • Access to current officer information • This data can be used for: • Learning about member changes in unit (address changes, new members) • Demographics studies (where members live, employers, job positions and technical interest) • Phone banks and contact information • To gain access, the designated volunteers must sign a conflict of interest form and member data agreement. • Both forms are available on the Unit Leadership Resource Center E: Ess Leadership for $200

  25. Section Roster Download:

  26. Unit E-mail Messaging:

  27. Section Newsletter Template: • Prepared for use by newsletter editors • 10 published per year in Word format • Contains articles related to unit activities, special announcements and ASME products and services • Space is provided for placement of unit related articles • Editors notified each month. The latest template can be found or the Unit Leadership Resources Center or Volunteer Resources pages.

  28. Unit Forms & Instructions: • The following are a few example of forms and instructions essential to leaders: • Volunteer Travel Reimbursement Form • Conflict of Interest Form • Industry Plaque Order Form • Section Officers & Committees Information Form • Unit Operating Budget/Plan & Annual Financial Report Instructions • Section Merit Funding Program Form • Certificate Template • ASME Letterhead

  29. Manuals, Guides, Handbooks & Policies: • NEW Student Section Handbook(Revised June 2010, replaces ML-1) • ML-10 Section, Subsection, Group Operations Manual • ML-13 Treasurers Manual • ML-14 Industry Relations Manual • ML-15 Section Program Handbook • P-2.8 Appropriations for Sections and Chapters • P-5.3 Formation and Operation of Section, Subsections & Local Groups • P-12.14 Use of Member Data • P-15.7 Ethics • P-15.8 Conflict of Interest

  30. Supplies: • The following are supplies the unit leader can order through ASME: • Applications & Membership Information • Member Application • Student Member Application • Fellow Kit • Stationery • Envelopes • Certificates • Student Member Certificate • Member Certificate Suitable for Framing (Order Form) • Certificate Covers

  31. Supplies: • The following are supplies the unit leader can order through ASME: • Meeting Supplies • Pressure Sensitive Nametags • Lectern Banner (Paper) • Red Arrows for Posters • Registration Poster • Information Posters • Right Path to the Future Poster • Brochures • What is a Mechanical Engineer?  • Mechanical Engineering A-Z • The How & Why of Codes and Standards • Videos Brochure • ASME at a Glance • Gain a Competitive Advantage

  32. Membership Recruitment &Retention Kit: • Advice on how to recruit members face to face, including overcoming objections and materials to bring with you. • Sample emails and phone scripts for inviting new members to meetings, and encouraging members to renew. • The kit is available on the Unit Leadership Resource Center

  33. Unit Leadership Resources: • Presentations • Section Building • The Value of Membership • Volunteer Recruitment • Signing of Contracts • Student Programs Presentation • Style Guide • Coding Presentation for Sections • Conducting Old Guard Competition • General Resource Links

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