ICWA NOTICING DOCUMENTATION IN CWS/CMS TRAINING GUIDE

1. ICWA NOTICING DOCUMENTATION IN CWS/CMS TRAINING GUIDE ICWA NOTICING DOCUMENTATION IN CWS/CMS

2. Steps to Complete the Notice of Hearing JV-135 1 2 3 1) Complete the ICWA Eligible and Indian Ancestry fields on the Child’s ID page: 2) Verify Primary and/or Secondary Language 3) Verify Primary/ and or Secondary Ethnicity ICWA NOTICING DOCUMENTATION IN CWS/CMS

3. Steps to Complete the Notice of Hearing JV-135 1 2 1) For Birth, Alleged and/or Presumed parental relationships, enter Tribal membership information in the Parent’s client notebook on the ICWA/JV-135 page. 2) Ancestor Information refers to the parents relationship to the ancestor not the child’s- example: the parent’s father has Indian Ancestry so in the relative drop down choose “Father”. 3) For Adopted relationships, the Tribal membership and the Indian Ancestry will be entered in each child’s client notebook; on the ICWA JV-135 page tab. ICWA NOTICING DOCUMENTATION IN CWS/CMS

4. Steps to Complete the Notice of Hearing JV-135 1 2 After recording the Tribal membership and Ancestral information for birth alleged and/ or presumed parental relationships, Record the Child's membership status in the child's notebook: 1) Click the ICWA/JV-135 page tab in the child’s notebook. 2) For each record in the tribal membership grid, record the membership status and dates 3) File- Save to Database ICWA NOTICING DOCUMENTATION IN CWS/CMS

5. Steps to Complete the Notice of Hearing JV-135 2 1 4 3 1) In the Child client notebook; Click the Court Management section ( Pink) 2) Click the “Open Existing Hearing” icon; Select the hearing in the grid; if it is not displayed select the “history” button and then select the hearing 3) Verify and update the information on the ID page 4) Verify and update the information on the Minors page ICWA NOTICING DOCUMENTATION IN CWS/CMS

6. Steps to Complete the Notice of Hearing JV-135 1 2 3 4 1) Click the Notices page tab 2) Click drop down arrow in the Notices Type section; Select “ Indian Child Proceedings -JV-135” 3) Click (+) in the JV-135 Document Data Based On dialog box 4) The “Select Children Type” dialog box will display; if the “Adopted Children” tab is selected the “Select Document Parents” dialog box will not display. ICWA NOTICING DOCUMENTATION IN CWS/CMS

7. Steps to Complete the Notice of Hearing JV-135 1 2 1) The “Select the Document Parents” dialog box will display for Birth, Alleged/or Presumed Parents: Highlight each Parent and Click OK 2) The “Select Document Children” dialog box will display for both Adopted and Birth, Alleged or Presumed Parental relationships. Highlight the Child(ren) and Tribes and Click OK ICWA NOTICING DOCUMENTATION IN CWS/CMS

8. Steps to complete the Notice of Hearing JV-135 1 2 3 4 1) Click the (+) in the Recipient grid box 2) The “Notices Select Individuals” dialog box will display; Select Client Individuals 3) In the “Notices Select Individuals” dialog box, Change the Individual Type to Tribal Organization: Select Tribal Organization and Click OK 4) Select the types of service and date for each of the selected recipients. ICWA NOTICING DOCUMENTATION IN CWS/CMS

9. Create the JV-135 Document 1 2 3 1) Click the (+) Create Document tab button on the Notices page; the word document will begin to generate, and a series of dialog boxes will display 2) In the “Select Attorney or Party without Attorney” dialog box; make a selection and click OK. 3) In the “Select Petition Information” select the designated petition and click OK ICWA NOTICING DOCUMENTATION IN CWS/CMS

10. Create the JV-135 Document 1 2 The “JV-135 Information” dialog box will display; 1) In the “Paternity Information” frame, at least one checkbox on the left must be selected or all three of the unknown checkboxes on the right must be selected. 2) If “yes” is selected for any of the 3 questions in the “ Have the Family Members Ever” section; an additional information dialog box will display. ICWA NOTICING DOCUMENTATION IN CWS/CMS

11. Create the JV-135 Document 1 2 3 The “JV-135 Additional Information” will display when “Yes” was selected as a responses to the questions in the “Have any Family Member's Ever” section of the previous dialog box; Complete all known information: 1) Attended Indian School 2) Received medical treatment at an Indian Health Clinic or U.S. Public Hospital 3) Lived on federal trust land, a reservation or rancheria or an allotment ICWA NOTICING DOCUMENTATION IN CWS/CMS

12. Create the JV-135 Document 1 If there are multiple choices for Paternal and Maternal Grandparents/Great Grandparents; then the “Select Grandparents/Great Grandparents dialog box will display 1) If applicable select Maternal Grandparents/Great Grandparents then Click OK 2) If applicable select Paternal Grandparents/Great Grandparents; then Click OK ICWA NOTICING DOCUMENTATION IN CWS/CMS

13. Create the JV-135 Document 1 The “Recipient Address” dialog box will display: 1) Select the address for each recipient and click OK * Word will automatically print one copy of the document for each recipient listed in the recipients grid. 2) File- Save to Database ICWA NOTICING DOCUMENTATION IN CWS/CMS

14. Create the JV-135 Document To View the JV-135 document after it has been printed: 1) Go to the Court Management section (pink) 2) Click the “Open Existing Document- Court” icon 3) The Notice of Hearing- JV-135 will be listed, highlight it and Click OK ICWA NOTICING DOCUMENTATION IN CWS/CMS