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Send in your questions! Name/agency/topic

Send in your questions! Name/agency/topic. Agenda . Policy update 2014 Management Evaluation Changes Questions & Answers 2013 Management Evaluation Overview Originally provided WIC Coordinator Meeting, October 2013. Handouts . Slides 2014 ME changes overview

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Send in your questions! Name/agency/topic

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  1. Send in your questions!Name/agency/topic

  2. Agenda • Policy update • 2014 Management Evaluation Changes • Questions & Answers • 2013 Management Evaluation Overview • Originally provided WIC Coordinator Meeting, October 2013

  3. Handouts • Slides • 2014 ME changes overview • 2014 CPA & Clerical Observation checklists • Report listing

  4. Policy Changes • Update based on 2013-14 policy changes

  5. ME Changes for 2014 • Incorporated policy & MI-WIC changes since 2013 • Indicator Guide • ME changes listing • Certification • Record review • Outreach/Referral/Civil Rights • Administration • Nutrition Education • Recordkeeping and Accountability • Project FRESH • ME Tools found at Michigan.gov/wic

  6. ME Findings for 2013 • Provide REVIEW of findings for 2013 • Presented 10/23/13 at WIC Coordinator Meeting • Most common “not met” • Quality assurance recommendations • QA Materials • Single Certifier Audit • CPA Observation checklist • Clerk/Tech Observation checklist • Record Review Training • Bay City-(tentative) 11/18/14 • Questions

  7. Policies - Pending

  8. New Policies February 2014

  9. New Policies-September 2013

  10. New Policies-September 2013

  11. New Policies – May 2013

  12. New Policies – April 2013

  13. New Policies – April 2013

  14. 2014 WIC ME Indicator Guide • Essential for ME preparation • Reflects current policy requirements • Provides structure for ME report • MPR • Indicator • Criteria

  15. ME Changes Summary of changes • Preview • Cert • Record Review • Administration • Nutrition Ed • Record-keeping • Civil Rights

  16. Certification Tool • Flow changed to reflect Screen changes and incorporate 1 year certification (C-Eval) • Useful for staff review and evaluation • Observations • Staff self evaluation or training

  17. Certification Tool

  18. Certification Tool

  19. Certification Tool

  20. Certification Tool

  21. Certification Tool

  22. Certification Tool

  23. Certification Tool

  24. Certification Tool

  25. Certification Tool

  26. Certification Tool

  27. Certification Tool

  28. Record ReviewNutrition Education/Referrals- Page 2

  29. Record ReviewSingle Certifier Page 3

  30. Record Review-Breastpump Inventory & Issuance

  31. Record Review- Page 6Role Report-Credential verification

  32. Record Review- Page 7Formula Approval Record Review • 7.3 a- Review at least 8-client records total (including some of each group designated below) and verify that the agency is following WIC Policy for formula approval and documentation. (Use the Soy Beverage Ad Hoc Report and Formula Usage Report to identify children on Class I formulas or clients receiving Class II or Class III formulas for review)-See MI-WIC Policy 7.02 for formula classifications. • Combined 7.3 a & b

  33. Record Review- Page 7High Risk Record Review

  34. Record Review- Page 8High Risk Record Review • New policy references

  35. Outreach, Referrals and Civil Rights • Referrals • Outreach materials for Medicaid/Healthy Kids/Healthy Michigan Plan • Civil Rights • LMS module • training.mihealth.org • Revised USDA short non-discrimination statement “USDA is an equal opportunity provider and employer.”

  36. Administration Local Agency Required Policies/Procedures • Disaster Plan (MI-WIC Policy 1.12) • The local agency shall develop a disaster plan that will include: • A copy of the parent agency’s disaster preparedness plan, if applicable. • Local governmental/community agency emergency contact information. • State and local WIC staff contact information. • A plan for notifying clients of service disruption, relocation and availability of WIC services. • Returned Formula (MI-WIC Policy 8.05) Designate who is monitoring returned formula, and identify procedures for formula security, acceptance, inventory and issuance. • Hematological (MI-WIC Policy 2.16-A. 8)-Specify, “retest” criteria for agency.

  37. Administration Local Agency Required Policies/Procedures • Immunization Policy (MI-WIC Policy 6.03- A. 6-8) • Only required if within a local health department. Local agency policy related to WIC/Immunization program collaboration, update of immunization records, appropriate information on specific childhood preventable diseases, benefits of immunization and CDC recommended immunization schedule will be provided. • Nutrition Education Collaboration/WIC Agreement • Onlyif Collaborative Program provides Nutrition Education. Does not include Project FRESH Education. (MI-WIC Policy 5.08 – specifying what activities will be performed, who to contact…)

  38. Administration

  39. Administration

  40. Administration

  41. Administration

  42. Administration

  43. Nutrition Education • Policy 5.01-Nutrition Education • One year cert changes • 1 contact per quarter (all statuses) • Breastfeeding –more occur earlier to meet client’s needs • Follow up at cert/eval of previously received nutrition education

  44. Recordkeeping and Accountability • Record retention: • Stored securely • 10/1/2010-to date • NOTE - All M-TRACX records can be destroyed • E-Notice 2014-89 (4/18/14) • EBT Card log • Bulk inventory & security • Daily inventory • 3 months of benefits AVAILABLE • Allow not more than 3 full months benefits to be on EBT card at a time. • Replacement of WIC Bridge Card in clinic

  45. Project FRESH • Project Fresh Training • When and how was training completed? • What methods of education/training are used to educate clients? • Are inventory/issuance records retained for the required period? (10/1/10-present)

  46. WIC ME Website

  47. MEReviewers 2014 • Berrien-Terri • BHSJ-Nancy • CAA-Regina • Central Mi-Amy • Chippewa-Amy • Delta-Men.-Amy • Det. Urban League-Amy • DHD #10-Nancy • Downriver Comm.-Amy • Family Health Ctr.-Eileen • Genesee-Nancy • Gr. Traverse-Heather • Huron-Joyce • Intercare-Amy • Jackson-Amy/Tara • Kalamazoo-Nancy • Lapeer-Kevin • LMAS-Nancy • Marquette-Nancy • Mid-Mich DHD-Diane • Muskegon-Terri • Oakland-Amy • Saginaw-Nancy • Sanilac-Regina • St. Clair-Eileen • Tuscola-Nancy

  48. ME Follow up Reviewers 2014 • Barry-Eaton-Diane • Bay-Heather • Benzie-Leelanau-Kevin • Calhoun-Cheryl • DHD #2-Regina • DHD #4-Terri • Dickinson-Iron-Eileen • Health Delivery-Nancy • HDNWM-Eileen • Ingham-Heather • Detroit-Inst. for Pop. Health-Terri • Ionia-Amy • Keewenaw Bay-Eileen • Kent-Kevin • Livingston-Joyce • Macomb-Joyce • Mid-Michigan CAA-Diane • Monroe-Terri • Shiawasee-Regina • Washtenaw-Cheryl • Wayne-Nancy • Western UP-Amy Remember-CPA must be completed 1 year from exit conference date!

  49. Questions and Answers?

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