Office Word 2003 Lab 2

1. Office Word 2003Lab 2 Revising and Refining a Document

2. Objectives • Use Spelling, Grammar, & the Thesaurus. • Move, cut and copy text and formats. • Control document paging. • Find and replace text. • Insert the current date.

3. Objectives continued • Change margins, line spacing, and indents. • Create a tabbed table. • Add color highlighting and underlines to text. • Create numbered and bulleted lists.

4. Objectives continued • Use an AutoText entry. • Insert and Modify an AutoShape. • Edit in Print Preview. • Create document versions.

5. Thesaurus Move & Copy Page Break Find & Replace Field Page Margin Indents Line Spacing Bulleted & Numbered Lists Concept Preview

6. Outline • Revising a Document • Spell-Checking the Entire Document • Using the Thesaurus

7. Outline continued • Moving and Copying Selections • Using Copy and Paste • Using Cut and Paste • Using Drag and Drop • Copying Between Documents • Controlling Document Paging • Inserting a Hard Page Break

8. Outline continued • Finding and Replacing Text • Finding Text • Replacing Text • Inserting the Current Date • Modifying Page Layout • Changing Margin Settings

9. Outline continued • More Paragraph Formatting • Indenting Paragraphs • Setting Tab Stops • Adding Tab Leaders • Changing Line Spacing

10. Outline continued • More Character Formatting • Adding Color Highlighting • Underlining Text • Copying Formats with Format Painter • Applying Formats Using the Styles and Formatting Task Pane • Creating Lists • Numbering and Bulleting a List

11. Outline continued • Using Auto Text Entries • Adding and Modifying an AutoShape • Inserting an AutoShape • Filling the AutoShape with Color • Adding Text to an AutoShape • Moving an AutoShape • Editing in Print Preview • Using Document Version

12. Outline continued • Key Terms • FAQS • Discussion Questions

13. Revising a Document

14. Word Tools to Revise a Document • Spelling and Grammar • The Thesaurus

15. Identified misspelled words Suggested corrections Turns grammar checking on or off Spell-Checking the Entire Document

16. Document is free of spelling and grammar errors Results of using Spell-Checker

17. Concept 1 Thesaurus • A reference tool that provides • Synonyms • Antonyms • Related words • Enhances your document by adding interest and variety

18. Synonyms for word 'ideas' Synonyms

19. Research task pane Selected synonym replaces word Synonyms for the word "happy" with a meaning of content Research Task Pane

20. Moving and Copying Selections • Using copy and paste • Using cut and paste

21. Concept 2 Move and Copy • Text and graphics can be moved or copied • To a new location • Between documents • Source • Destination • System clipboard • Office clipboard

22. Copied selection Paste Using Copy and Paste

23. Default setting inserts with associated formatting Paste Options menu Paste Options

24. Paragraph copied from system clipboard and inserted into document Using Cut and Paste

25. Mouse pointer changes when you drag Using Drag and Drop • Most useful for copying or moving short distances • Point to a selection • Drag it to new location

26. Active document contains the insertion point Controls the window arrangement and actions Copying Between Documents

27. Page breaks Controlling Document Paging • Word automatically starts a new page • When text extends beyond the bottom margin • New page identified by a page • Adding text and graphics can cause a page break

28. Concept 3 Page Break • Point where one page ends and another begins • Two types • Soft page break • Hard page break • Location is never moved regardless of changes made to the document

29. Finding and Replacing Text

30. Use care when replacing so that you do not replace unintended matches Concept 4 Find and Replace • Find text in a document and replace it with other text • Can find and replace … • Special formatting such as bold text • Special characters • Symbols

31. Use these options to refine your search Search the Entire Document

32. Replace Options

33. Enter replacement text exactly as you want it to appear Replacing Text

34. Enters selection as a field that will automatically update Date styles Time styles Inserting the Current Date

35. Concept 5 Field • A placeholder • Instructs Word to insert information into a document • Field codes • What information to insert or action to perform • Appear between curly brackets { } • Field result • Displayed as a result of the field code

36. Field code Field Code

37. Modifying Page Layout

38. Concept 6 Page Margin • A blank space around the edge of a page • Standard single-sided documents have four margins: • Top • Bottom • Left • Right • Gutter margins are used for book binding.

39. Default margin settings Sample of document with current margin settings Page Setup

40. More Paragraph Formatting • Indent paragraphs • Use tabs to create tabular columns of data • Change line spacing

41. Concept 7 Indents • Indents help the reader find information quickly • Indent paragraphs from the margins • Types of indents • Left • Right • First Line • Hanging

42. Current indents at 0" aligns each line with margin settings Sample shows no indents Indents and Spacing

43. Setting Tab Stops

44. Tabs

45. Before After Adding Tab Leaders Custom tab stops

46. Changing Line Spacing Line spacing of selection changed to 1.5

47. Concept 8 Line Spacing • Vertical space between lines of text • Helps sets off areas of text from others • When increased, makes it easier to read and edit text • Default is single line spacing

48. More Character Formatting • Color Highlighting • Underlining

49. Format Painter • Applies the formats associated with the current selection to new selections • Quickly applies the same format to other text • Can be applied to entire paragraphs, characters, or words

50. Styles and Formatting Task Pane • Apply styles to text • Create new styles • Modify existing styles • Formatting associated with selected text appears in text box at top of pane