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Office Word 2003 Lab 1

Learn how to develop, format, edit, and print documents using Office Word 2003. Master features like autocorrect, spelling and grammar checking, and inserting graphics.

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Office Word 2003 Lab 1

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  1. Office Word 2003Lab 1 Creating and Editing a Document

  2. Objectives • Develop a document. • Insert and delete text and blank lines. • Reveal formatting marks. • Use Autocorrect, AutoText, and Auto Complete. • Use automatic spelling and grammar checking.

  3. Objectives cont. • Save, close, and open files. • Select text. • Undo and redo changes. • Change fonts and type sizes. • Bold and color text. • Change alignment.

  4. Objectives cont. • Insert, size, and move pictures. • Preview and print a document. • Set file properties.

  5. Grammar checker AutoText and AutoComplete Spelling Checker AutoCorrect Word Wrap Font and Font Size Alignment Graphics Concept Preview

  6. Outline Introducing Office Word 2003 • Creating New documents • Entering Text • Moving Through Text

  7. Outline cont. • Identifying and Correcting Errors Automatically • Saving, Closing, and Opening Files • Navigating a Document • Editing Documents • Formatting a Document • Working with Graphics

  8. Outline cont. • Previewing and Printing a Document • Setting File Properties • Exiting Word • Focus on Careers • Key Terms • FAQs • Discussion Questions

  9. Introducing Office Word 2003 • Word Processing program • Can create … • Professional letters & reports • Attractive flyers & newsletters

  10. Office Word 2003 Window • Menu bar • Toolbars • Standard • Formatting • Document window • Ruler • Insertion point/cursor • End-of-file marker

  11. End-of-file marker Ruler Insertion point Exploring the Office Word 2003 Window

  12. Status Bar Indicators

  13. Creating New Documents • Blank document is opened when you start • Default settings are used

  14. Document Views

  15. Zooming a Document • Zoom in to get a closer view • Zoom out to see more of the document • Default of 100% shows size of characters when printed • Can increase up to 500 percent • Can reduce to 10 percent

  16. Default Document Settings • 8.5 by 11 inches paper size • 1-inch top and bottom margins • 1.25-inch left and right margins • Tab settings every half inch • Single line spacing

  17. Zoom percent Right indent markers First line indent marker Default Document Settings

  18. Developing a Document • Plan • Enter • Edit • Format • Preview and Print

  19. Entering Text • Typing text • Using Backspace and Delete • Ending a line • Inserting blank lines • Revealing formatting marks

  20. Insertion point shows where the next character you type will appear Horizontal position of insertion point on line Typing Text

  21. Insert blank lines by pressing Enter Formatting Marks • Controls document appearance • Show/Hide button displays underlying formatting marks

  22. Moving Through Text • Keyboard • Mouse • Voice commands

  23. Moving Using the Keyboard Key Voice Movement [] Right One character to right [] Left One character to left [] Up One line up [] Down One line down [Ctrl] +[] Next word One word to right [Ctrl] +[] Back word One word to left [Home] Go end Left end of line [End] Home Right end of line

  24. Green wavy line indicates a grammar error has been identified Indicates error located Using the Mouse

  25. Identifying and Correcting Errors Automatically • Word constantly checks document for spelling and grammar errors • In many cases … • Word will automatically correct errors for you, or • Word identifies an error by underlying it

  26. Concept 1 Grammar Checker • Advises you of incorrect grammar • Proposes possible corrections • Grammar errors identified with a wavy green line • Use discretion when correcting errors

  27. Suggested correction Available options Grammar Shortcut Menu Why is this an error?

  28. Grammar Correction Options

  29. Line containing error is selected Location of error Suggested correction Grammar Checker Option

  30. Using AutoText and AutoComplete AutoComplete ScreenTip suggests AutoText entryand how to proceed

  31. Concept 2 AutoText and AutoComplete • Makes entering text easier • Provides shortcuts for commonly used phrases • AutoText • Entries can be selected and inserted • Can add your own entries of text or graphics • AutoComplete suggests the remaining characters of an AutoText entry

  32. Red wavy line indicates spelling errors Checking Spelling

  33. Concept 3 Spelling Checker • Advises you of misspelled words • Proposes possible corrections • Compares each word to two dictionaries • Main dictionary • Custom dictionary • A red wavy line is displayed below the misspelled word

  34. Suggested correction Spelling shortcut menu Spelling Shortcut Menu

  35. Shortcut Menu Options

  36. Concept 4 AutoCorrect • Automatically corrects entries • Inserts proper capitalization • Corrects many common typing & spelling errors automatically • Makes corrections by … • Looking for certain types of errors • Checking all entries against a built-in list of AutoCorrect entries

  37. AutoCorrect shortcut menu AutoCorrect Options Menu

  38. Concept 5 Word Wrap • Automatically decides where to end a line • Wraps text to the next line • Do not need to press ENTER at the end of a full line • Press ENTER only to … • Insert a new paragraph • Insert blank lines • Create a short line like a salutation

  39. Right margin boundary Word wrap continues text on next linewhen right margin boundary is reached Word Wrap

  40. Indicates a Smart Tag is associated with text Using Smart Tags

  41. Saving, Closing, and Opening Files

  42. Saving a File • Save command • Saves active file using the same file name • Replaces contents of existing disk file • Save As command • Saves active file using a new file name of to a new location • Leaves original file unchanged Which command is the best one to use?

  43. Navigating a Document • Scroll • Scroll bar • Keyboard • Move directly to a page or an item • Search • Document Map • Table of Contents

  44. Editing Documents • Ignoring spelling errors • Inserting text • Insert mode • Overtype mode • Deleting a word • Selecting and deleting text

  45. Unwanted text selected Junk text deleted Deleting Unwanted Text

  46. More Editing Functions • Undo editing changes • Reverses last action or command • Drop-down button lists most recent actions that can be changed • Redo restore actions that were undone • Change case

  47. Concept 6 Font and Font Size • A font is a set of characters with a specific design • Also called a typeface • Fonts can enhance the appearance of a document • Basic types • Serif fonts • Sans serif fonts

  48. Available fonts Sample of current selections Changing the Font

  49. Concept 7 Alignment • The positioning of text on a line between margins or indents • Types of alignment • Left • Centered • Right • Justified • Affects entire paragraph

  50. Working with Graphics

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