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2013 CFC CHARITY APPLICATION GUIDE

Comprehensive guide for the 2013 CFC Charity Application process, including deadlines, required attachments, and submission details. Find instructions on how to complete the application, key certification statements, and local presence requirements. Get detailed information on the CFC mission, regulations, and appeal process. Make sure to submit your completed application along with necessary attachments by the deadline to participate in the Atlantic Coast Combined Federal Campaign. Contact CFC for inquiries or assistance with the application process.

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2013 CFC CHARITY APPLICATION GUIDE

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  1. 2013 CFCCHARITY APPLICATION GUIDE www.AtlanticCoastCFC.org For more info please contact (561) 375-6612 or CFC@AtlanticCoastCFC.org

  2. DISCLAIMER The purpose of this guide is to assist you with the application process. This guide does not intend to replace the Application Instructions issued by the OPM. For more detailed instructions and thorough information about the 2013 CFC Charity Application please see the complete 14 pages application packet that is available at www.AtlanticCoastCFC.org and www.opm.gov/cfc. The decision on your organization’s application is made by the LFCC (board of director of the local CFC). The CFC staff does not involve in the approval or denial of applications.

  3. CFC Mission • The mission of the CFC is to support and to promote philanthropy through a voluntary program that is employee-focused, cost-efficient and effective in providing all Federal employees the opportunity to improve the quality of life for all.

  4. CFC regulations • All aspects of the CFC, including the eligibility for participation, are strictly governed by Federal regulation. • The current CFC regulations can be viewed on OPM website at www.opm.gov/cfc

  5. Deadline • Deadline for 2013 Application is 03/08/2013 at 4pm. • Please check back on our website periodically at www.AtlanticCoastCFC.org for updates and latest information. • Announcement on local newspapers was made on 1/6/2013. • The CFC will not accept late applications. Requests for consideration after the deadline will not be considered.

  6. 2013 Charity Application • TABLE OF CONTENT • Where to Obtain the Application & the Required Attachments • How to submit a Completed Application • Filling out the Application • Attachment A: • Attachment B: IRS 501(c )3 Determination letter • Attachment C: Audited Financial Statements • Attachment D: IRS Form 990/ IRS Form 990 Pro Forma • Attachment E: 25 Words Statement • Changes Made for the 2013 Applications • Appeal process

  7. To Obtain A 2013 CFC Application Please go to www.AtlanticCoastCFC.org

  8. SUBMIT Your APPLICATION To participate in the Atlantic Coast Combined Federal Campaign which covers Broward, Indian River, Martin, Miami-Dade, Monroe, Okeechobee, Palm Beach and St. Lucie counties, please submit a completed 2013 CFC Application and required Attachments to: By MAIL: Atlantic Coast CFC 2600 Quantum Blvd Boynton Beach, FL 33326 For inquiries, please call (561) 375-6612 or send your email to CFC@AtlanticCoastCFC.org.

  9. Application Form • There are 13 certification statements in the application. 12 of which require applicants to check the box next to them. Applicants must check the box corresponding to each of these certification statements to indicate agreement to comply with the statement and to certify that it meets the requirement. • Unchecked certifications will be considered intentional and a refusal to certify will result in denial of the application.

  10. Application Form (con’t) • Name of Organization (Page 9). Please fill out the name of your organization as it appears in the IRS Business Master File, 501(c)3 Determination Letter, IRS 990 and Audited Financial Statements. • DBA (Doing-Business-As) Name is acceptable only if you provide official documentations from the IRS or State government authorizing use of this name with EIN identical in all documents. (Sunbiz)

  11. Local Presence • Certification Statement #1 (Page 10 and top of Page 11) Please check 1 Box only. If you choose the first box for the Certification #1 it indicates that your organization has substantial Local Presence in the geographical area covered by the local Campaign. If you choose the second box for the Certification #1 it indicates that your organization has a substantial Local Presence in the geographical area covered by an Adjacent Local Campaign. If you choose the third box for the Certification #1 (page 11) it indicates that your organization has a substantial Statewide presence covering 30% of a state’s geographic boundaries or providing services affecting 30% of a state’s population.

  12. Local Presence (2) • A staffed (by paid staff or volunteer) Facility, office or portion of a residence dedicated exclusively to that organization • Physically accessible by the public seeking its services • Must be open at least 15 hours a week • Must have a telephone dedicated exclusively to the organization. • Service delivering locations and the main office can be in different addresses.

  13. Attachment A • Annual Report for Calendar Year 2012 is acceptable. • Description of actual “Human Health and Welfare” services and activities provided in 2012. • Organizations are encourage to submit the followings: • Number of beneficiaries/ services-/program- recipients of each service provided by the organization in 2012. • The value of financial assistance provided in 2012. “2012” must be printed on the Attachment A. Program services and activities rely on 1800 number, website and Mail or a combination of them are not eligible.

  14. Attachment B: 501(c)3 Status • A Copy of the Most Recent IRS Determination Letter is required. • If the Name of the organization differs on the IRS Determination Letter, IRS Form 990, audited Financial statements, documentation from IRS or State government authorizing this name change must accompany the application. • Organizations that are part of an IRS Group Exemption must provide a copy of the IRS letter granting the group exemption along with the list of subordinates (with individual EIN’s) that covered by the group exemption.

  15. 501(c ) 3 & Bonafide Chapters • Bona-fide chapters or affiliates of a National Organization that do not have an IRS Determination Letter for the local chapter must provide a certification letter signed by the CEO or CEO equivalent of the National Organization (must be dated on or after 10/1/2012) stating the local organization operates as a bona-fide chapter/ affiliates in good standing of the National Organization and it is covered by the national Organization’s 501(c)3 tax exemption, IRS Form 990 and Audited Financial Statements. • A copy of National organization’s 501(c)3 letter must accompany the CEO’s certification letter.

  16. IRS • To verify your organizations’ current tax-exempt status please contact IRS at (877) 829-5500

  17. Attachment C: Audit • Organizations with $100,000 or more in annual revenue are require to conduct Annual Financial Audit following guidelines as below. • Only Organizations with $250,000 or morein annual revenue are required to submit the Auditor’s Report & Audited Financial Statements. • A copy of the Auditor’s Report and the Organization’s complete audited annual Financial statements. • Must be Ending on or After June 30, 2011 • Must match the period covered on the IRS 990 • Must follows the GAAP & GAAS standard (GAAP requires the use of the Accrual Method of accounting only. Cash basis, modified cash basis, or modified Accrual method are not acceptable) • Must be signed by the CPA Auditor or the auditing firm <<Refer to the application>>

  18. Attachment D: IRS Form 990 • A Complete, SignedIRS Form 990 (ending on or after June 30, 2011) is required. (Signed by an Officer- CEO/COO/CFO, not preparer.) Including all supplemental statements and schedules (except Schedule B). • Electronic Copy of IRS 990 must also submit Form 8879-EO or Form 8453-EO in lieu of a signature on the IRS Form 990. • Voting Members: • If Part I, Line 3 is more than the number in Part VII, the organization must provide an explanation for the difference. • **Compensation of Governing Body- A majority of them should serve without compensation. (Memo 2012-03) • **Admin & Fundraiser Rates: Charities do not reflect Admin and Fundraising expenses on IRS Form 990 resulting in 0% AFR will be denied. (Memo 2012-03) • 990EZ, 990PF or other comparable forms will not be accepted.

  19. IRS Pro Forma CFC regulation 5 CFR § 950.203(a)(3) requires an organization that is not required to prepare and submit an IRS Form 990 to the IRS to provide the CFC with certain portions of the IRS Form 990 as a pro-forma document.  IRS Forms 990EZ, 990PF, 990-N and comparable forms are not acceptable substitutes.  To prepare a pro forma IRS Form 990, an applicant must download a copy of the IRS Form 990 (long form) from the IRS website (www.irs.gov) and complete the following sections. • Items A-M on Page 1 • Part I (Summary) – Lines 1-4 only • Part II (Signature Block) – the paid preparer’s signature is not acceptable in lieu of the signature of an officer • Part VII (Compensation of Officers, Directors, Trustees, Key Employees, Highest Compensated employees, and Independent Contractors) – Section A only • Part VIII (Statement of Revenue) • Part IX (Statement of Functional Expenses) • Part XII (Financial Statements and Reporting)

  20. AFR Calculation of AFR: ADD Statement of Functional Expenses (Part IX), and • Management & General Expenses (Part IX ,Line 25, Column C) to • Fundraising Expenses (Part IX Line 25, Column D) Divided by - Total Revenue (Part VIII, Line 12, Column A) ** Charities which do not reflect Admin & Fundraising expenses in the Statement of Functional Expenses of the IRS form 990 resulting in a 0% rate but show such expenses on Audited Financial statement will be denied. (instruction Page 6. Last line.)

  21. Attachment E: 25 words • Should not repeat the Organization’s name. • Both legal & DBA name will be listed • Please note the recent changes and updates on the Taxonomy Code. Select 3 codes that describe the services and activities of your organization the best. • Example: DBA Name (Official Name) (305)111-0000, www.opm.gov EIN#123456789 The description will contain no more than 25 words. 4.2% B,V,O

  22. Recent Changes • There are a few changes we wish to bring to your attention: • Every application must be signed by a certifying official, but OPM no longer requires that each application contains the original signature.  • The instructions have been updated to incorporate guidance issued in CFC Memos 2012-03 and 2012-05. • The taxonomy code titles have been revised.

  23. Appeal Process Applicants may appeal the board’s decision to deny their application to participate by sending a letter requesting reconsideration and providing the reason(s) why they believe your decision was in error. Generally, requests for reconsideration must be filed no later than 7 business days after receipt of the denial letter. If your appeal or request for reconsideration is denied again. You may appeal to OPM’s Director.

  24. Speaker Bureau Form • Increase Exposure

  25. We are the hope for A Better Tomorrow!

  26. 2013 Atlantic Coast CFC www.AtlanticCoastCFC.org Follow us on Facebook, Twitter & Pinterest For questions or comments please email cfc@AtlanticCoastCFC.org

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