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NGA Movement Request System

NGA Movement Request System. Overview. The need Existing system EMu Client Solution Assessing Options IMU Opportunities What’s Next. t he need Request/tasks management. DECREASE in RESOURCES. INCREASE in WORKLOAD. Image source: 1.bp.blogspot.com.

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NGA Movement Request System

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  1. NGA Movement Request System

  2. Overview • The need • Existing system • EMu Client Solution • Assessing Options • IMU • Opportunities • What’s Next

  3. the need Request/tasks management DECREASE in RESOURCES INCREASE in WORKLOAD Image source: 1.bp.blogspot.com

  4. the need: Dedicated Art Handlers paintings & objects Christopher LANGTON Sugar the pill, 1995/2009 Installation 2009.894.81 Jan NELSON Walking in tall grass, Carter, 2001 Painting 2004.102 The Ambum stone, 3500 years ago greywacke stone 77.637

  5. the need: Dedicated Art Handlers paintings & objects textiles Pakistan Wedding shirt [guj], c. 1910 Textile 2011.1001 Child's skirt cloth [kain sarong] Indonesia late 19th-early 20th century Textile 87.345 Christian LACROIX Dress and sleeves, 1988 Costume 88.1655.A-C

  6. the need: Dedicated Art Handlers paintings & objects textiles works on paper REKS Chickenpox, 2003-2004 Artist Book 2010.545.49 Christian TOMPSON Untitled #3 [grey gum], 2008 Photography 2009.2.3

  7. the need works with parts Example: work with 8 independently movable parts Lin ONUS (1948 - 1996) Australian Title: Dingoes Created: Australia 1989 Credit Line: Purchased 1990 Medium: synthetic polymer paint on fibreglass, wire and metal Technique: an installation containing five units Accession No: 90.1085.A-H

  8. existing system - CSRS

  9. Assessing option existing system - CSRS • In-house bespoke system • Primarily an Imaging Services Request System • SQL Server back-end • Access front-end • Connects with EMu’s standard libraries (APIs) • Not compatible with NGAs SOE • Reports printed straight to printer not screen • Requester can’t search or review requests • Too expensive to upgrade • CSRS is not a viable option • Options are: use EMu, or build another external system

  10. EMu client solution better the devil you know? An EMu client solution would be good because: • Admins already understand it • users understand it • (some of them, anyway) • Cheaper? • Quicker to build/implement? PRISM (1981) Not titled [Howard devil]. Australia 2004 Gordon Darling Australia Pacific Print Fund 2007 stencil, printed in black ink, from one stencil 2007.69.2

  11. Assessing option EMu as the solution? TASKS tab So close, but… • Spread across different modules, • no single list of tasks • no ability to relate task to each other or an over-arching project (exhibition) • Not in all modules • Would need serious customising

  12. Assessing options EMu as the solution? Scheduled Internal Movements (New EMu feature) Close but… • All works on the one movement will be updated at the same time (no partial completions) • All works on the one movement must have the same destination • Our requestors would have to split works into requests for each destination (not very practical)

  13. EMu client solution are we being honest? An EMu client solution won’t be perfect because: • mostusers don’t understand EMu, and so • most users don’t “love” EMu • CSRS is not an amazing interface – but it has colour! • CSRS was purpose built – limited functionality, less overwhelming, seen as “easy” to use. Result: An EMu Requests Module might work but probably not perfect. DRUNK POSTERS Truth rules ok - Counter ideology on the street. Australia 1984 Gift of the Canberra Contemporary Art Space 1993 screenprint, printed in colour, from four stencils 93.1743

  14. IMU brave new world IMu:- from gallery tours to full web interface: • potential for IMU to provide a simpler, task-specific layer over standard EMu client functionality • Project was back on the radar • March 2012 Max DUPAIN (1911 - 1992) Brave New World 1935 Purchased 1982 gelatin silver photograph 82.1072

  15. What other opportunities? • Wireless roaming, tablet interface • Facilitate the management of NGAs workflows • Manage competing priorities • Track progress

  16. the result: new requests module

  17. the result: web interface

  18. What’s next? Expanding the Movement Requests • Request movement of Other object Types

  19. And then what? other web interfaces • Conservation • Condition checks • Pest checks • Pest Trapping records • Cataloguing • Stocktake • External Movements • ID photography • Installation (instructions, photography) • Travelling Exhibitions • All of the above – so long as you have network access!

  20. The long term goal? workflow management • Critical Path • Outward Loan • Requested: record in Emu • Movement to Conservation • Condition Assessment • Movement to Imaging • Photographed • Mountcutting? Framing? Packing? • External Movement • Arrival • Condition assessment • New acquisitions • Permanent Gallery changeover • Internal exhibition • These could all be subrequests, each with their own IMU interfaces.

  21. Contact • See us at the Showcase Your System session • Contact us • Mark Bradley • mark.bradley@nga.gov.au • 02 6240 6539 • Jennifer Drysdale • jennifer.drysdale@nga.gov.au • 02 6240 6568

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