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NGA Movement Request System. Overview. The need Existing system EMu Client Solution Assessing Options IMU Opportunities What’s Next. t he need Request/tasks management. DECREASE in RESOURCES. INCREASE in WORKLOAD. Image source: 1.bp.blogspot.com.
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Overview • The need • Existing system • EMu Client Solution • Assessing Options • IMU • Opportunities • What’s Next
the need Request/tasks management DECREASE in RESOURCES INCREASE in WORKLOAD Image source: 1.bp.blogspot.com
the need: Dedicated Art Handlers paintings & objects Christopher LANGTON Sugar the pill, 1995/2009 Installation 2009.894.81 Jan NELSON Walking in tall grass, Carter, 2001 Painting 2004.102 The Ambum stone, 3500 years ago greywacke stone 77.637
the need: Dedicated Art Handlers paintings & objects textiles Pakistan Wedding shirt [guj], c. 1910 Textile 2011.1001 Child's skirt cloth [kain sarong] Indonesia late 19th-early 20th century Textile 87.345 Christian LACROIX Dress and sleeves, 1988 Costume 88.1655.A-C
the need: Dedicated Art Handlers paintings & objects textiles works on paper REKS Chickenpox, 2003-2004 Artist Book 2010.545.49 Christian TOMPSON Untitled #3 [grey gum], 2008 Photography 2009.2.3
the need works with parts Example: work with 8 independently movable parts Lin ONUS (1948 - 1996) Australian Title: Dingoes Created: Australia 1989 Credit Line: Purchased 1990 Medium: synthetic polymer paint on fibreglass, wire and metal Technique: an installation containing five units Accession No: 90.1085.A-H
Assessing option existing system - CSRS • In-house bespoke system • Primarily an Imaging Services Request System • SQL Server back-end • Access front-end • Connects with EMu’s standard libraries (APIs) • Not compatible with NGAs SOE • Reports printed straight to printer not screen • Requester can’t search or review requests • Too expensive to upgrade • CSRS is not a viable option • Options are: use EMu, or build another external system
EMu client solution better the devil you know? An EMu client solution would be good because: • Admins already understand it • users understand it • (some of them, anyway) • Cheaper? • Quicker to build/implement? PRISM (1981) Not titled [Howard devil]. Australia 2004 Gordon Darling Australia Pacific Print Fund 2007 stencil, printed in black ink, from one stencil 2007.69.2
Assessing option EMu as the solution? TASKS tab So close, but… • Spread across different modules, • no single list of tasks • no ability to relate task to each other or an over-arching project (exhibition) • Not in all modules • Would need serious customising
Assessing options EMu as the solution? Scheduled Internal Movements (New EMu feature) Close but… • All works on the one movement will be updated at the same time (no partial completions) • All works on the one movement must have the same destination • Our requestors would have to split works into requests for each destination (not very practical)
EMu client solution are we being honest? An EMu client solution won’t be perfect because: • mostusers don’t understand EMu, and so • most users don’t “love” EMu • CSRS is not an amazing interface – but it has colour! • CSRS was purpose built – limited functionality, less overwhelming, seen as “easy” to use. Result: An EMu Requests Module might work but probably not perfect. DRUNK POSTERS Truth rules ok - Counter ideology on the street. Australia 1984 Gift of the Canberra Contemporary Art Space 1993 screenprint, printed in colour, from four stencils 93.1743
IMU brave new world IMu:- from gallery tours to full web interface: • potential for IMU to provide a simpler, task-specific layer over standard EMu client functionality • Project was back on the radar • March 2012 Max DUPAIN (1911 - 1992) Brave New World 1935 Purchased 1982 gelatin silver photograph 82.1072
What other opportunities? • Wireless roaming, tablet interface • Facilitate the management of NGAs workflows • Manage competing priorities • Track progress
What’s next? Expanding the Movement Requests • Request movement of Other object Types
And then what? other web interfaces • Conservation • Condition checks • Pest checks • Pest Trapping records • Cataloguing • Stocktake • External Movements • ID photography • Installation (instructions, photography) • Travelling Exhibitions • All of the above – so long as you have network access!
The long term goal? workflow management • Critical Path • Outward Loan • Requested: record in Emu • Movement to Conservation • Condition Assessment • Movement to Imaging • Photographed • Mountcutting? Framing? Packing? • External Movement • Arrival • Condition assessment • New acquisitions • Permanent Gallery changeover • Internal exhibition • These could all be subrequests, each with their own IMU interfaces.
Contact • See us at the Showcase Your System session • Contact us • Mark Bradley • mark.bradley@nga.gov.au • 02 6240 6539 • Jennifer Drysdale • jennifer.drysdale@nga.gov.au • 02 6240 6568