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UF Office of Research: Presentation to the Budget Review Council

UF Office of Research: Presentation to the Budget Review Council. David P. Norton, VP for Research George Kolb, Director, Business Office. Mission of the Office of Research. F acilitate the research and scholarship success of UF researchers

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UF Office of Research: Presentation to the Budget Review Council

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  1. UF Office of Research:Presentation to the Budget Review Council David P. Norton, VP for Research George Kolb, Director, Business Office

  2. Mission of the Office of Research • Facilitate the research and scholarship success of UF researchers • Create effective collisions between researchers and funding opportunities • Market research capabilities to collaborators and funding agencies • Forge institutional relationships with external stakeholders • Ensure compliance and accountability of UF research programs and activities with applicable federal, state, local and University requirements

  3. Office of Research Business Units • Office of the Vice President • Division of Sponsored Research • Research Compliance • Research Program Development • Research Communications • Business Operations

  4. Office of the Vice President(3.6 FTE – partially paid by COM) • Vice President, Associate Vice President, 2 assistants • Responsible for Management of the University of Florida’s Research Enterprise • Internal Departments • Affiliated Centers and Institutes • Provides Leadership and Strategic Vision for the Office of Research

  5. Division of Sponsored Research • Sponsored Research Administration • Proposal Processing • Award Administration

  6. Sponsored Research Administration(8.25 FTE partially paid by COM – Jacksonville) • Director, Associate Director • 5 Assistant Directors • Division of Sponsored Research • College of Medicine • College of Engineering • College of Medicine – Jacksonville • 2 Assistants

  7. Responsibilities of Sponsored Research Administration • Management of Division of Sponsored Research • Negotiates Contracts and Research Agreements • Facilitates Institutional Approval • Accepts and Administers Awards

  8. Proposal Processing(10.75 FTE) • 10 Research Administrators, 1 Assistant • Review, Approve, Submit Proposals to External Sponsors • Review and Submit Research-Related Documentation to External Sponsors • Negotiate Agreements with External Sponsors and Subrecipient Organizations • Resource for Campus for Proposal, Budget and Contract Negotiation Questions

  9. Award Administration(10.5 FTE) • 9 Research Administrators, 2 Assistants • Designated Office to Accept Grants, Contracts and Other Awards on Behalf of Institution • Prepares and Distributes Notice of Award (NOA) • Review and Approve Modifications, Extensions, Temporary Funding, Rebudgeting, Other Changes • Prepares and Issues Subawards • Resource for Campus for Award Questions

  10. Research Compliance(5.0 FTE) • Assistant Vice President, 2 Assistant Directors, Research Coordinator, Program Assistant • Reorganization in 2012; Created New Office • Responsible for Ensuring Institutional Compliance • Federal, State and Local Rules, Regulations, Policies • Human/Animal Subjects • Export Controls • Conflicts of Interest • Research Misconduct

  11. Research Program Development(6.0 FTE) • Assistant Vice President • Federal Outreach Coordinator • Industry Outreach Coordinator • Proposal Developer • Executive Assistant • Senior Information Specialist

  12. Responsibilities of Research Program Development • Assists in Identifying Funding Opportunities • Coordinates Limited Application Selections • Research Opportunity Seed Fund • UF Research Foundation Professorships • Personalized Funding Searches to Help Faculty • Consult, Facilitate, Recruit, and Provide Other Direct Assistance for Large Scale or Multidisciplinary Research

  13. Research Communications(4.0 FTE) • Director, Assistant Director, Art/Publications Specialist, Info/Publication Services Coordinator • Promotes Research to Internal and External Audiences • Provides Editorial/Graphic Design Assistance to other Research Units

  14. Business Operations • Business Office • Information Services • Personnel and Administrative Services

  15. Business Office(3.6 FTE, positions partially paid by UFRF) • Director • 2 Accounting Coordinators • 2 Fiscal Assistants • Secretary

  16. Business Office • Budget Development and Management • Purchasing and Payables for Office of Research • Manages Commitments to Other Units • Clinical Trial Deposits • IDC Distribution

  17. Information Services(12.0 FTE) • Director, 11 Support Analysts/Programmers • IT Infrastructure and Hardware Support • Desktop User Support • Custom Applications • Database Administration

  18. Personnel and Administrative Services5.5 FTE (partially paid by Graduate School) • Executive Assistant • Administrative Assistant • Office Assistant • 3 Clerks

  19. Responsibilities of Personnel and Administrative Services • Employee Recruitment and Retention • Appointment Processing • Training • Evaluations • Payroll Processing • Manage Graduate Student Travel Funds • Manage Conference/Meeting Support Funds

  20. Office of Research: Institutional Responsibilities • Institutional Review Boards • Institutional Animal Care & Use Committee • Animal Care Services (Other Institutional Support / Auxiliary) • Institutional Biosafety Committee

  21. Institutional Review BoardIRB-1 (16.15 FTE) • IRB-1 (Health Science Center/Medical) • Chair • Assistant Director • 7 Research Program/Services Coordinators • 3 IT Experts • Education/Training Coordinator • 2 Program Assistants • 2 Clerks

  22. Institutional Review BoardIRB-2 (1.3 FTE) • IRB-2 (Main Campus/Non-Medical) • Grants Specialist • Shared Management from IRB-1 • Review Research Projects to Ensure Federal, State, Local and Ethical Requirements are Met • Consider Benefits vs. Risks • Protect Rights and Welfare of Human Participants

  23. Institutional Animal Care & Use Committee (IACUC)(5.0 FTE) • 3 Research Program/Services Coordinators • Program Assistant • Secretary

  24. Responsibilities of the IACUC • Oversee Institution’s Animal Program, Facilities and Procedures • Reviews All Research Projects Involving Vertebrate Animals • Protects Animal Welfare • Conducts Inspections of All Areas Where Animals are Housed and Used

  25. UF-Wide Centers and Institutes that Report to Office of Research • Center for Smell and Taste • Center of Excellence for Regenerative Health Biotechnology (CERHB) • Clinical and Translational Science Institute (CTSI) • Emerging Pathogens Institute (EPI) • Florida Climate Institute • Florida Energy Systems Consortium

  26. UF-Wide Centers and Institutes that Report to Office of Research • Interdisciplinary Center for Biotechnology Research (ICBR) • UF Genetics Institute (UFGI) • Water Institute

  27. Org Chart for Office of Research

  28. FY 14 Flat Budget Proposal

  29. FY 14 Flat Internal Budget

  30. FY 14 Flat Internal Budget

  31. FY14 Flat Institutional Support

  32. FY 14 Flat Budget Proposal Internal Budget $ 9,933,778 Support Transfers $17,954,760 Bond Payments $ 2,300,000 Total Support Unit $30,188,538

  33. Service Measures • Proposals Submitted in FY12 5,091 • Awards Received in FY12 5,441 • New Awards 2,447 • Continuations/Supplementals 2,994 • FY 12 Grant/Contract Awards $624M • FY 12 Gifts for Research $20M • FY 12 Total Sp Research Funding$644M

  34. Service Measures • Projects Active during FY12 9,169 • Faculty Receiving Awards in FY12 1,727 • Sponsors during FY12 1,010

  35. Sponsored Research Awards

  36. Total R&D Expenditures for US Public Institutions in 2011 1    U. MI, Ann Arbor $ 1,279,123,000 2    U. WA, Seattle $ 1,148,533,000 3    U. WI, Madison $ 1,111,642,000 4    U. CA, San Diego $ 1,009,378,000 5    U. CA, San Francisco $ 995,226,000 6    U. CA, Los Angeles $ 982,357,000 7    U. Pittsburgh, Pittsburgh $ 899,386,000 8    U. MN, Minneapolis $ 847,419,000 9    OH State U. $ 832,126,000 10    PA State U. (includes Med. Ctr.) $ 794,846,000 11    U. NC, Chapel Hill $ 767,450,000 12    U. FL $ 739,931,000

  37. Research Awards by Academic Unit

  38. Distribution of Research Awards by Sponsor

  39. Benchmarking

  40. Benchmarking

  41. Benchmarking

  42. Benchmarking Wisconsin IRB data not provided

  43. Benchmarking Wisconsin IRB data not provided

  44. Benchmarking

  45. Benchmarking

  46. Benchmarking

  47. Notable Accomplishments • Created position of Director for Research Compliance • Decoupled IRB/IACUC Protocol Renewal Dates from Budget End Dates • Allowed for Improved Salary Distribution Flexibility • Implemented Cayuse for Electronic Submission of Proposals • Implemented MyinvestiGator

  48. FY14 Original 5% Cut Proposal • Strategic Initiatives (350,000) • Matching Support (350,000) • Research Opportunity Seed Fund (229,000) • Program Development (3 FTE) (366,000) • Internal Departments 10% OE ( 97,000) • Total ( 1.39 M )

  49. Impact of Sequestration on Research at UF • Budget Control Act of 2011 (or so-called Fiscal Cliff bill) included automatic across-the-board cuts in federal programs. • Effective March 1, across the board cuts of 5.1 percent in nondefense and 7.3 percent in defense (with service personnel exempt) discretionary spending for FY13

  50. Impact on UF

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