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Objectives

Objectives. At the end of this session, the student will be able to: Explain the user interface in Word 2010 Create, edit, save, and open a Word document Describe basic text operations Explain the use of the Navigation Pane Explain different document views

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Objectives

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  1. Objectives At the end of this session, the student will be able to: • Explain the user interface in Word 2010 • Create, edit, save, and open a Word document • Describe basic text operations • Explain the use of the Navigation Pane • Explain different document views • Describe the use of Undo/Redo actions • Explain the use of cut/copy/paste function Getting Started with Microsoft Word 2010 / Session 5

  2. Introducing Microsoft Word 2010 [1-4] • Is a document and word processing application that enables users to create, edit, and format different types of documents, such as letters, fax cover sheets, reports, and so forth • Enables user to add effects to pictures from within the document and allows multiple authors to collaborate efficiently on a document • Following are some of the features of Microsoft Word: Getting Started with Microsoft Word 2010 / Session 5

  3. Introducing Microsoft Word 2010 [2-4] • The table lists some of the features of Microsoft Word Getting Started with Microsoft Word 2010 / Session 5

  4. Introducing Microsoft Word 2010 [3-4] • The table lists some of the features of Microsoft Word Getting Started with Microsoft Word 2010 / Session 5

  5. Introducing Microsoft Word 2010 [4-4] • The table lists some of the features of Microsoft Word Getting Started with Microsoft Word 2010 / Session 5

  6. Starting Microsoft Word 2010 • To open Microsoft Word 2010, perform the following steps: • Click Start > All Programs > Microsoft Office > Microsoft Word 2010 Starting Microsoft Word 2010 Getting Started with Microsoft Word 2010 / Session 5

  7. Understanding the Microsoft Word 2010 Interface [1-3] • Microsoft Word 2010 interface Microsoft Word 2010 Interface Getting Started with Microsoft Word 2010 / Session 5

  8. Understanding the Microsoft Word 2010 Interface [2-3] • The following are the elements in a Microsoft Word window Getting Started with Microsoft Word 2010 / Session 5

  9. Understanding the Microsoft Word 2010 Interface [3-3] • Several commands on the Ribbon do not contain a label • Microsoft Word displays a short description of the command • It also displays a keyboard shortcut for the command, if available Description and Shortcut of a Command Getting Started with Microsoft Word 2010 / Session 5

  10. Understanding the Ribbon [1-4] • Is a common feature in all applications of the Microsoft Office 2010 Suite • Is an area above the document workspace • Provides easy and quick access to commands by organizing them in a set of tabs • File tab provides access to the Backstage view • Contextual tabs are divided into groups that represent different command groups • Additional contextual tabs appear as the user works with different objects Getting Started with Microsoft Word 2010 / Session 5

  11. Understanding the Ribbon [2-4] • The table lists the tabs on the Word 2010 Ribbon Getting Started with Microsoft Word 2010 / Session 5

  12. Understanding the Ribbon [3-4] • The table lists the tabs on the Word 2010 Ribbon. Getting Started with Microsoft Word 2010 / Session 5

  13. Understanding the Ribbon [4-4] • Groups on some of the tabs contain a ‘dialog box launcher’ icon at the lower-right of the group • Word displays a dialog box to perform functions included in that group, when users click the dialog box launcher icon • For example, the Styles group on the Home tab contains a dialog box launcher icon Dialog Box Launcher Icon Getting Started with Microsoft Word 2010 / Session 5

  14. Understanding the Backstage View [1-3] • Provides options for various actions related to the Word document, such as defining file properties, changing permissions, and managing different versions • Allows user to access the list of recently accessed documents Getting Started with Microsoft Word 2010 / Session 5

  15. Understanding the Backstage View [2-3] • To access the Backstage view, perform the following steps: • Open Microsoft Word 2010 • Click the File tab Backstage View Getting Started with Microsoft Word 2010 / Session 5

  16. Understanding the Backstage View [3-3] • Provides options for saving/closing the active document, opening an existing document, and opening one of the recent documents • Displays the Info pane when users click the File tab for the first time • The following options are available on the Info pane: • Permissions – allows user to make a document as read-only, protect it with a password, restrict editing while working in collaboration with other reviewers, and add a digital signature to it • Prepare for Sharing – provides options for preparing a file before sharing it by editing file properties and checking its compatibility with different versions of Word • Versions – allows user to view different versions of the file that were saved at different times. Users can then compare these versions and make changes as required Getting Started with Microsoft Word 2010 / Session 5

  17. Understanding the Quick Access Toolbar [1-4] • Appears on the upper-left corner of Word window • Contains shortcuts for most frequently used commands • Displays the Save, Undo, and Redo command buttons • Customize the Quick Access toolbar to add shortcuts for frequently used commands Getting Started with Microsoft Word 2010 / Session 5

  18. Understanding the Quick Access Toolbar [2-4] • To customize the Quick Access toolbar, perform the following steps: • Click the File tab • Click Options Word Options Dialog Box Getting Started with Microsoft Word 2010 / Session 5

  19. Understanding the Quick Access Toolbar [3-4] • Click Quick Access Toolbar • Select the required category of commands from the Choose commands from list • Click the required command from the list on the left • Click Add Customizing the Quick Access Toolbar Getting Started with Microsoft Word 2010 / Session 5

  20. Understanding the Quick Access Toolbar [4-4] • Click the command from the list on the right • Click Remove to remove a command button from the Quick Access toolbar • Click OK Options for Customizing the Quick Access Toolbar Getting Started with Microsoft Word 2010 / Session 5

  21. Creating a Word Document [1-2] • To create a new Word document, perform the following steps: • Open Microsoft Word 2010 • Click the File tab • Click New to display the Available Templates pane • Click Blank Document • Click Create Creating a Word Document Getting Started with Microsoft Word 2010 / Session 5

  22. Creating a Word Document [2-2] • Users can type required text to fill the document • While typing, the characters appear on the right of the vertical insertion point. This vertical insertion point is called as ‘cursor’ • The BACKSPACE and DELETE keys can be used to delete characters whereas the Spacebar key is used to enter spaces • By default, the margins left for a blank document are 1 inch on the left and right • When the user reaches the right boundary while typing, Word automatically moves the insertion point to the next line. This feature is called Word Wrap • Word wrap feature aligns the text in the document within the margin boundaries Getting Started with Microsoft Word 2010 / Session 5

  23. Saving a Word Document [1-4] • After creating and editing a Word document, users save the document for future use • Word provides following two options for saving a document: • Save – appends the changes to the same copy of the document • Save As – creates a new copy of the document and allows a user to assign a different name to it Getting Started with Microsoft Word 2010 / Session 5

  24. Saving a Word Document [2-4] • To save a Word document, perform the following steps: • Click the File tab • Click Save to save the changes to the same copy of the document • Click Save As to create a new copy of the document Save As Dialog Box Getting Started with Microsoft Word 2010 / Session 5

  25. Saving a Word Document [3-4] • Browse to the required folder • Type the name of the file in the File name box • Select the required type from the Save as type list • Click Save Save As Dialog Box Getting Started with Microsoft Word 2010 / Session 5

  26. Saving a Word Document [4-4] • Word 2010 allows a user to save files in the following four XML based formats: • .docx – ordinary document containing no macros • .docm – document containing macros or is macro enabled • .dotx – template that does not contain macros • .dotm – template that can store macros Getting Started with Microsoft Word 2010 / Session 5

  27. Closing a Word Document • To close a Word document, perform the following steps: • Click the File tab • Click Close • Click Save to retain the changes • Click Don’t Save to discard the changes and close the document • Click Cancel to resume editing Closing a Word Document Getting Started with Microsoft Word 2010 / Session 5

  28. Opening an Existing Document [1-2] • To open a existing document, perform the following steps: • Open Microsoft Word • Click the File tab • Click Open • Browse to the required location • Select the required file • Click Open Open Dialog Box Getting Started with Microsoft Word 2010 / Session 5

  29. Opening an Existing Document [2-2] • To open a existing document from recent documents list, perform the following steps: • Click the File tab • Click Recent • Click the required file Opening Recent Documents Getting Started with Microsoft Word 2010 / Session 5

  30. Selecting Text [1-3] • To select text using the keyboard, perform the following steps: • Using the arrow keys, move the cursor at the start of the text • Hold down the SHIFT key and using arrow keys perform the selection of the text Getting Started with Microsoft Word 2010 / Session 5

  31. Selecting Text [2-3] • To select text using the mouse, perform the following steps: • Move the mouse over the required text to select a word or a sentence • Double-click the word to select it • Press the CTRL key and click over the sentence to select a sentence Selecting Text Using the Mouse Getting Started with Microsoft Word 2010 / Session 5

  32. Selecting Text [3-3] • Move the mouse to the Selection Bar to select one or more lines • Click the Selection Bar next to the line to select one line • Click and drag the mouse pointer along multiple lines to select multiple lines • Double-click the Selection Bar next to the paragraph to select the paragraph Selecting Text Getting Started with Microsoft Word 2010 / Session 5

  33. Navigating a Document using the Navigation Pane [1-6] • Enables the user to re-organize and navigate around long documents quickly by using the headings inserted in the document • Useful only when the document has been created with headings • Enables user to navigate directly to specific page • Allows searching through the document and directly navigating to one of the searched locations Getting Started with Microsoft Word 2010 / Session 5

  34. Navigating a Document using the Navigation Pane [2-6] • To use the Navigation Pane, perform the following steps: • Click the View tab View Tab Getting Started with Microsoft Word 2010 / Session 5

  35. Navigating a Document using the Navigation Pane [3-6] • Select the Navigation Pane check box from the Show group of the View tab • Click the required heading from the Navigation pane • Drag and drop the heading in Navigation pane, as required to re-organize the content using the headings Navigation Pane Getting Started with Microsoft Word 2010 / Session 5

  36. Navigating a Document using the Navigation Pane [4-6] • Click button on the Navigation pane to navigate to another page Pages View in the Navigation Pane Getting Started with Microsoft Word 2010 / Session 5

  37. Navigating a Document using the Navigation Pane [5-6] • Click button on the Navigation pane to search text in document Search View in the Navigation Pane Getting Started with Microsoft Word 2010 / Session 5

  38. Navigating a Document using the Navigation Pane [6-6] • Type the required text in the Search Document box • Click the required search result Searching Using the Navigation Pane Getting Started with Microsoft Word 2010 / Session 5

  39. Using Cut, Copy, and Paste [1-5] • Is a combination of two functions, cut-paste and copy-paste • Use cut-paste function to remove some portion of text from one location of the document and insert it at other location in the same document or to a different document • Use copy-paste function to perform the same operation, but the selected portion of text is retained at the original location and is not removed • Office Suite applications include a Paste Special feature which: • Allows user to cut/copy/paste content within a document and across documents without any formatting • Allows user to copy only the content without any formatting Getting Started with Microsoft Word 2010 / Session 5

  40. Using Cut, Copy, and Paste [2-5] • The options for cut, copy, and paste functions are located in the Clipboard group of the Home tab Cut, Copy, and Paste Options Getting Started with Microsoft Word 2010 / Session 5

  41. Using Cut, Copy, and Paste [3-5] • To use cut-copy-paste functions, perform the following steps: • Select the portion of text to cut or copy • Click Cut from the Clipboard group of the Home tab to cut the text • Click Copy from the Clipboard group of the Home tab to copy the text • Click icon from the Clipboard group of the Home tab to view the text on the clipboard • Click Paste from the Clipboard group of the Home tab Clipboard Task Pane Getting Started with Microsoft Word 2010 / Session 5

  42. Using Cut, Copy, and Paste [4-5] • To use the Paste Special function to paste the selected text without any formatting, perform the following steps: • Select the required portion of text • Copy the text • Click the Paste drop-down arrow from the Clipboard group of the Home tab • Select Paste Special Paste Options Getting Started with Microsoft Word 2010 / Session 5

  43. Using Cut, Copy, and Paste [5-5] • Select Unformatted Text • Click OK Paste Special Dialog Box Getting Started with Microsoft Word 2010 / Session 5

  44. Performing Undo/Redo Functions • If users make mistakes while editing a document, the actions can be undone with the help of Undo function • If user reverses some actions by mistake, the actions can be redone with the help of Redo function • Undo and Redo functions are located on the Quick Access toolbar Undo and Redo Options on Quick Access Toolbar • To use Undo/Redo functions, perform the following steps: • Click the Undo icon on the Quick Access Toolbar to undo an action • Click the Redo icon on the Quick Access Toolbar to redo an action Getting Started with Microsoft Word 2010 / Session 5

  45. Using Document Views • Microsoft Word 2010 provides different document views for users to work with a document from different viewpoints • Provides following five views of a document: • Print Layout • Full Screen Reading • Web Layout • Outline • Draft Getting Started with Microsoft Word 2010 / Session 5

  46. Print Layout View [1-2] • Is the default view of Microsoft Word and shows the document as it will be printed • Allows user to view the edges of the page, headers and footers, and all the text and images as they will be printed Getting Started with Microsoft Word 2010 / Session 5

  47. Print Layout View [2-2] • To switch to Print Layout View, perform the following steps: • Click Print Layout from the Document Views group of the View tab Print Layout View Getting Started with Microsoft Word 2010 / Session 5

  48. Full Screen Reading View [1-3] • Facilitates reading the document by displaying it in full screen • Does not display the Ribbon interface and any other panes • Is typically used, when a user is reviewing some other user’s document • Does not allow editing of the document Getting Started with Microsoft Word 2010 / Session 5

  49. Full Screen Reading View [2-3] • To switch to Full Screen Reading View, perform the following steps: • Click Full Screen Reading from the Document Views group of the View tab • Click the Next Page and Previous Page icons on the toolbar in Full Screen Reading view to move forward and backward in the document while reading Full Screen Reading View Getting Started with Microsoft Word 2010 / Session 5

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