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ADMINISTRATIVE SERVICES DEPARTMENT

ADMINISTRATIVE SERVICES DEPARTMENT. FY 2011-12 Budget Worksession July 11, 2011. Presentation Outline. Organization Chart Proposed FY 2011-12 Budget Accomplishments Budget Challenges Summary. Presentation Outline. Organization Chart Proposed FY 2011-12 Budget Accomplishments

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ADMINISTRATIVE SERVICES DEPARTMENT

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  1. ADMINISTRATIVE SERVICES DEPARTMENT FY 2011-12 Budget Worksession July 11, 2011

  2. Presentation Outline • Organization Chart • Proposed FY 2011-12 Budget • Accomplishments • Budget Challenges • Summary

  3. Presentation Outline • Organization Chart • Proposed FY 2011-12 Budget • Accomplishments • Budget Challenges • Summary

  4. Organization Chart Director – John Terwilliger Business Development Errick Young Capital Projects Joel Baugh Energy Management Tarzan Frazier Facilities Management Venetta Valdengo, Deputy 297 Positions Fiscal & Human Resources Anne Kulikowski Fleet Management David Roussel Purchasing & Contracts Johnny Richardson Real Estate Management John Terwilliger (Acting)

  5. Presentation Outline • Organization Chart • Proposed FY 2011-12 Budget • Accomplishments • Budget Challenges • Summary

  6. Proposed FY 2011-12 Budget

  7. Proposed FY 2011-12 Budget

  8. Presentation Outline • Organization Chart • Proposed FY 2011-12 Budget • Accomplishments • Budget Challenges • Summary

  9. Accomplishments • Capital Projects In FY 11, managed over 100 projects with a total project cost of approximately $60 million. Major projects included: • Silver Star & Mildred Dixon Recreation Centers • Sheriff Sector II Facility • Fire Station #51 Renovation • Coalition for the Homeless – Men's Shelter • Corrections Kitchen and Laundry

  10. Facilities Management Maintained 6 million square feet of space and handled 60,000 work orders in FY 10 Developed and implemented energy saving projects Solar water heating LED lighting retrofits HVAC retrofits and replacements Building Automation Systems (BAS) Accomplishments

  11. Fleet Management Maintained over 3,600 pieces of automotive and heavy equipment and has 98% of rolling stock in service at all times. Completed the fuel system upgrade, which upgraded all 13 fuel sites from analog to digital communications. This upgrade improved data security and storage. Accomplishments

  12. Real Estate Management Coordinated appraisals, performed reviews and closings for the purchases and re-sale of 70 homes for the Neighborhood Stabilization Program (NSP) Renegotiated our warehouse leases to save in excess of $120,000 annually Accomplishments

  13. Presentation Outline • Organization Chart • Proposed FY 2011-12 Budget • Accomplishments • Budget Challenges • Summary

  14. Facilities Management Utilities Maintenance to Buildings Capital Improvements Program Budget Challenges

  15. Budget Challenges Budget for Utilities and Maintenance $17.4M $13.2M $11.2M $8.6M

  16. Budget Challenges Facilities Management - Total Square Footage Maintained 6.2M 5.3M

  17. Budget Challenges Facilities Management – Authorized Positions 182 157

  18. Budget Challenges Utilities Budget • OUC adopted a 5% utility rate increase effective January, 2011: FY 11 Current Budget $10.7M FY 12 Requested Budget $11.2M Additional Funding Requested $500K

  19. Budget Challenges Maintenance to Buildings Budget • Includes annual term contracts and proposed projects for maintenance on County facilities such as: • Elevator Maintenance • HVAC Maintenance/Repair • Landscape Maintenance • Roof Repairs • Plumbing & Electrical Repairs • Pest Control • Fire Alarm System Maintenance

  20. Budget Challenges Maintenance to Buildings Budget FY 11 Current Budget $7.6M FY 12 Requested Budget $7.9M Additional Funding Requested $300K

  21. Budget Challenges Contracts Budget FY 11FY 12 Janitorial Contract $2.8M $2.6M Security Contract* $800K$600K *General Fund Portion Only Total Contracts $3.6M $3.2M Savings in FY 12 ($400K)

  22. Budget Challenges Facilities Management FY 12 Budget Utilities $500K Maintenance to Buildings $300K Janitorial Contract ($200K) Security Contract ($200K) Net Increase to Budget $400K

  23. Budget Challenges Capital Improvements Program (CIP) • Facilities Management has 4 on-going CIPs to maintain County buildings: • Improvement to Facilities • HVAC Repair/Replacement • Energy Conservation • Roof Repair/Replacement

  24. Budget Challenges Capital Improvements Program (CIP) • Improvement to Facilities $3.1M • HVAC Repair/Replacement $8.1M • Energy Conservation $0.3M • Roof Repair/Replacement $0.9M • Total Budget $12.4M Original Submittal FY 12

  25. Budget Challenges Capital Improvements Program (CIP) • Improvement to Facilities $3.1M $2.7M • HVAC Repair/Replacement $8.1M $6.9M • Energy Conservation $0.3M $0.3M • Roof Repair/Replacement $0.9M$0.8M • Total Budget $12.4M$10.7M Approved Submittal FY 12 Original Submittal FY 12

  26. Budget Challenges Improvements to Facilities CIP • Major Projects Include: • Courthouse Fire Control System $1.8M • Public Works Fire Smoke Dampers $300K • Work Release Fire Control System $150K • Animal Services Fire Control System $130K • IOC I Elevator Modernization $130K

  27. Budget Challenges HVAC Repair/Replacement CIP • Major Projects Include: • Courthouse BAS Upgrade $2.8M • Corrections Horizon Rooftop AHU (8) $1.8M • Corrections Booking & Release HVAC $1.3M • Health Department BAS Upgrade $270K • Admin Center HVAC Repair $200K

  28. Budget Challenges Roof Repair/Replacement CIP • Major Projects Include: • Work Release Roof Replacement $400K • Mable Butler Roof Replacement $250K • John Bridges D Roof Replacement $80K • Mosquito Control Main Office Roof $30K Replacement

  29. Budget Challenges Fleet Management Fuel Costs Volatile fuel market and current uncertainty in the Middle East make forecasting fuel prices very difficult

  30. Budget Challenges Fuel Budget – Average Cost Paid Per Gallon $4.35 $3.67 $3.10 $3.00

  31. Budget Challenges Fuel Budget – Budgeted Cost Per Gallon FY 11FY 12 Unleaded Fuel $2.58 $3.10 Diesel Fuel $2.40 $3.00

  32. Budget Challenges Fuel BudgetFY 11FY 12 Unleaded Fuel $4.8M $5.6M Diesel Fuel $1.7M$2.2M Total Fuel Budget $6.5M $7.8M Total Increase in Fuel Budget $1.3M • Must monitor fuel market throughout year to maintain budget

  33. Budget Challenges Business Development Disparity Study Due every four (4) years Takes approximately 18 months Partner with others in our MSA* - Seminole County - Lynx - Lake County - OCPS - Osceola County - OUC - City of Orlando - OOCEA - Valencia College - GOAA *Metropolitan Statistical Area

  34. Budget Challenges Business Development Disparity Study Funding Expected total cost $300,000 to $400,000 Our share dependent on number of partners Will request funding upon Determining partners Contract negotiations completed

  35. Presentation Outline • Organization Chart • Proposed FY 2011-12 Budget • Accomplishments • Budget Challenges • Summary

  36. Summary Rising utility costs Maintenance to buildings must be funded to keep County facilities operational and safe Capital improvement projects increasing as buildings age Cost of fuel increasing in a volatile fuel market Disparity Study funding

  37. ADMINISTRATIVE SERVICES DEPARTMENT FY 2011-12 Budget Worksession July 11, 2011

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