New Form I-9 Regulations

1. New Form I-9 Regulations Effective April 3, 2009

2. Form I-9 Revisions • No changes in the process of completing Form I-9 • 2009 Form I-9 revisions relate only to acceptable documents

3. Revised Form I-9 • CougarWeb • Intranet Links, Forms, HR Forms • Previous Form I-9 is no longer valid • Must use new form when employees require reverification • Remember to remove old forms from existing packets • (Rev. 02/02/2009) should appear at bottom right on all pages

4. Form I-9 Revisions • All Documents must be unexpired • Documents removed from List A (These documents are no longer issued and have now expired) • Temporary Resident Card • Outdated Employment Authorization Cards • Documents added to List A • Foreign passports containing certain machine-readable immigrant visas • Valid passports for citizens of the Federated States of Micronesia (FSM) and the Republic of the Marshall Islands (RMI), along with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI

5. Employer’s Responsibility • Review and ensure the employee fully and properly completes Section 1 • Examine original, unexpired document(s) within employee’s first 3 days of employment • Complete and sign Section 2 within the employee’s first 3 days of employment NOTE: If employee is unable to present Section 2 documentation within his/her first 3 days of employment, he/she must stop working immediately.

6. Lists of Acceptable Documents 1 document from List A (establishes both identity & work authorization) OR 1 document from List B (establishes only identity) & 1 document from List C (establishes only work authorization) Remember: NO MORE, NO LESS

7. Restricted Social Security Cards • Today, everyone with time-limited work authorization receives a restricted Social Security card • Social Security cards that include the wording • “Valid only with INS (or DHS) Authorization” or • “Not Valid for Employment” • You must see other evidence of employment authorization

8. Employers Must NOT: • Specify which document(s) they will or will not accept • Refuse to hire an individual because the documents have a future expiration date • Require or accept any more documentation than the minimum necessary to meet Section 2 requirements

9. Additional Information • USCIS (U.S. Citizenship & Immigration Services) • Website www.uscis.gov • Handbook for Employers http://www.uscis.gov/files/nativedocuments/m-274.pdf -Includes FAQ’s and detailed instructions on completing Form I-9