SmartOffice 6 Mini Series: Hire Right!: How to Benefit from SmartOffice’s Recruiting Module

1. SmartOffice 6 Mini Series: Hire Right!: How to Benefit from SmartOffice’s Recruiting Module Welcome! This Webinar will be 30 minutes in length. Please dial into: (712) 432-3000 Code = 238510 SmartOffice 2008 BGA Webinar Series E-Z Data Confidential

2. Agenda E-Z Data Confidential E-Z Data Confidential

3. Questions & Follow-up Open call line so mute your phone if you have it We will pause for questions a few times and then we’ll have Q&A at the end Survey as well as follow-up e-mails and phone calls welcomed To see the presentation in FULL without scrolling, click on the minimize option in the iLinc Application Display Toolbar (then move it below presentation and then simply open/maximize it to ask a question) E-Z Data Confidential

4. Don’t Forget to Keep Up with Your SmartOffice 6 “Know How”… E-Z Data Confidential

5. 2008 SmartOffice 6 Mini-Series Web Archives http://www.ez-data.com/bga2008/webinar.shtml Wish List Session Series BGA Power Reports Office Settings Wow, I Can Do That in SmartOffice? Service Provider Integrations Personalizing Your Interface

6. BGA Recruiting Challenges Trying to answer key operational questions: • What am I recruiting for? • What are my most effective recruiting sources? • How many recruits are in the pipeline? • By month? • Position? • Geography? • What is my staff's recruiting productivity? • What positions are taking the longest to hire? • Where are internal referrals coming from? • How many recruits does it take to find one new hire? • By position? • By recruiting team?

7. SmartRecruitingTM Facilitates: Management Improve recruiter productivity Manage activity and recruiting pipeline Process definition Implement and maintain a recruiting “best practices” process Process improvement Real time reporting show where improvements can be made E-Z Data Confidential

8. SmartRecruiting™ Take an existing workflow process E-Z Data Confidential

9. SmartRecruiting™ Demand Creation Capture Processing Hire Identify the actual stages for measurement and visibility E-Z Data Confidential

10. SmartRecruiting™ Demand Creation Capture Processing Hire Direct Marketing Advertising Classifieds Web Establish Contact Discovery Interview Presentation Meeting HOV Closing Handoff to: Transition Team Affiliation Configure SmartRecruitingTM to fit your requirements E-Z Data Confidential

11. SmartRecruiting™ Visibility Demand Creation Capture Processing Hire Direct Marketing Advertising Classifieds Web Establish Contact Discovery Interview Presentation Meeting HOV Closing Handoff to: Transition Team Affiliation Feedback Via Reporting Gain control of your recruiting process today! E-Z Data Confidential

12. SmartRecruiting in SmartOffice Dave Daumit Assistant Product Manager

13. An Introduction to SmartRecruiting

14. What is SmartRecruiting? Answer: It is the SmartOffice module that allows users to view, track, and report on the recruiting process for their organization.

15. How Does it Work? Answer: Start by outlining steps to follow for recruiting Enter steps into SmartRecruiting Enter specific position in SmartRecruiting Assign outlined steps to position Enter prospective recruits into SmartRecruiting and associate them with position Take each prospective recruit through steps

16. Terminology Workflow The step-by-step process of recruiting Pipeline A way of describing the workflow as a pipe or funnel through which prospective recruits enter at one end, and emerge from the other end as persons affiliated with your organization Candidate A person taken through the recruiting process; also the record in SmartOffice for that person Recruiter A SmartOffice user who has rights to the SmartRecruiting module

17. Terminology Position What a recruiter is recruiting for Stage A step in the workflow that is related to a specific Position Interview A sub-step of a Stage; specifically one where a Recruiter meets with a Candidate. Action Another sub-step of a Stage; can involve pretty much anything that isn’t an Interview

18. Example of SmartRecruiting Workflow • Candidate begins in Stage #1 • Recruiter completes the Action for Stage #1, then completes Stage #1 itself • Recruiter chooses whether or not to progress Candidate to Stage #2. • If Candidate progresses to Stage #2, Recruiter completes relevant Interviews and Actions, and then Stage • Process continues until Candidate reaches last Stage and is hired…or is rejected along the way Position Stage #1 Action Stage #2 Interview Action Stage #3 Interview Action Stage #4

19. Example of SmartRecruiting Workflow Producer Initial Contact Schedule Interview 1st Interview 1st Interview Manager Review 2nd Interview Interview w/ Manager Check References Hire Candidate

20. How It Looks in SmartOffice

21. Today’s Mini-Webinar Takeaways • Recruiting Module Look and Feel • Consistent, Easy to Use Process • How It Can Maximize Success of Hiring • Highly Customizable for Your Use Apply and customize workflow for your own environment.

22. 2009 BGA Webinar Series 2009 schedule coming soon! 1X a month with special/supplemental Webinars throughout the year. Watch for announcement, invites, and continue to register online.

23. Additional Thoughts and Needs? Suggestions or follow-up questions from this Webinar? Other ideas or needs from your E-Z Data partnership? Personalized demo or purchasing info on this or other modules? Meg Rose, FLMI, ACS, Business Relationship Manager Direct phone: 404.486.9866 Cell: 770.289.6264 e-mail: meg.rose@ezdata.com Thank you for your time and your business. Stay tuned for Q&A. E-Z Data Confidential