ANNUAL REPORT 2013/14 PRESENTATION TO THE PORTFOLIO COMMITTEE ON SPORT & RECREATION – VOTE 20

ANNUAL REPORT 2013/14 PRESENTATION TO THE PORTFOLIO COMMITTEE ON SPORT & RECREATION – VOTE 20 SRSA

Background Mandate • The main responsibility of SRSA is to develop national policies and guidelines for sport and recreation in the country. • Partners assisting with implementation are provinces and municipalities as well as SASCOC, National Federations, and other agencies such as NGOs. • Despite the delivery of sport and recreation in three different spheres of Government, the actions and initiatives within SRSA’s mandate were coordinated to maximise impact. • The Department administers two public entities namely; Boxing South Africa and the South African Institute for Drug-Free Sport. SRSA

Background • Leadership • The Department is led politically by Minister Fikile Mbalula, who is deputised by Mr Gert Oosthuizen. • Mr Alec Moemi is the administrative head of the Department (Director-General). His deputy is Ms Sumayya Khan, who holds the post of Chief Operations Officer (COO). • There are 7 Chief Directors, including the CFO, forming the next level of authority, below the COO. SRSA

Strategic Intent • Vision & Mission • The Vision of Sport and Recreation South Africa (SRSA) is ‘An active and winning sporting nation’. • While this vision indicates the core focus of SRSA’s current endeavours, the scope of the vision expresses firm commitment to achieving a significant and positive nationwide impact. • The Mission is to transform the delivery of sport and recreation by ensuring equitable access, development and excellence at all levels of participation and to harness the socio-economic contributions that can create a better life for all South Africans. SRSA

Update on recurring issues • Human Resources • The current organizational structure does not adequately support the revised strategy of the Department (following the approval of the NSRP) and to rectify this situation, the development of a more suitable and expanded structure is continuing. • The organizational review is an intensive exercise which has to remain compliant to applicable prescripts and inclusive of all relevant stakeholders including organized labour. The pace has therefore not been as fast as we had wished. • Directors are now placed permanently where they were initially deployed. The deployment was intended to expose them to wider operations of SRSA, thus widening their understanding of the SRSA mandate. SRSA

…Update on recurring issues • Office Accommodation • Based on the final analysis and the economics of relocating • in the period under review SRSA realised it is not favourable • to relocate as planned. • Sourcing a partially adequate building, which was the only • available during the period under review, would require the • Department to supplement accommodation funds received • from NT with goods and services allocations. • This would defeat the objectives of providing quality services • to more people of our country. The challenges of the current • building notwithstanding, the Department will, for the short- • term, extend its stay until adequate space is secured at • reasonable cost. SRSA

Accounting Officer’s Overview • In line with National Development Plan (NDP) SRSA continued to introduce important policy developments that paved the way to transform the delivery of sport and recreation by ensuring equitable access, development and excellence at all levels of participation and to harness the socio-economic contributions that can create a better life for all South Africans. • To this effect, we have seen the expansion of outdoor facilities playing a crucial role in diversifying the offerings to the public. South Africa has seen a continued growth in outdoor physical activity in many forms ranging from walking, boot camp sessions, mums and babies classes, outdoor yoga and lately outdoor gymnasiums readily available for people to use in parks and other open spaces. SRSA has recognised the value of outdoor facilities and has started with the erection of such facilities in various parts of our South Africa. SRSA

Accounting Officer’s Overview cont... • School Sport • The NSRP in tandem with the NDP have flagged the school sport programme as an anchor programme of Sport and Recreation South Africa (SRSA). • Since the signing of the Memorandum of Agreement (MoU) in November 2011 between SRSA and the Department of Basic Education, SRSA established the National Steering Committee and Provincial Sport Structures whose responsibility is implementation of the undertakings of the MoU. SRSA

Accounting Officer’s Overview cont… • School Sport • The South African Schools Sport Championship staged in December 2013 was a resounding success, where approximately 8, 000 participants from all provincial school teams, participated in 12 different sporting codes. Participation was for athletes from under 13 to under 19 age groups, boys and girls, including learners with disabilities. • This Championship and its lead-up events at District and Provincial levels has increased the opportunity for learners from all schools to participate in a national multi-coded sport event. SRSA

Accounting Officer’s Overview cont… • School Sport • 28 Talented athletes were identified by National Federations and are now supported through the Ministerial School Sport Bursary to pursue their sport aspirations whilst pursuing their studies. The Sport Bursary is provided to learners at Grade 8 until they finish their Grade 12. • The Department supports schools by providing sports equipment and playing attire on an annual basis. The provision of attire is linked to the training of officials. As at the end of the reporting period, approximately 650 schools had benefited from this initiative. SRSA

Accounting Officer’s Overview – Events • Events hosted and supported during the year under review • CHAN 2014 • South Africa successfully hosted the Confederation of African Football (CAF) African Nations Championship (CHAN) early in 2014. SRSA received a once-off allocation of R158.5 million for the hosting of CHAN in 2013/14, of which R120 million was for the support of the host cities and R36 million for the local organising committee. Sixteen teams played 32 matches in the period 19 January 2013 to 10 February 2013 in five host cities. South Africa met all the obligations and it was recognised that the profile of AFCON was raised by South Africa hosting the tournament. SRSA

Accounting Officer’s Overview – Events • 2. Nelson Mandela Sport and Culture Day • In partnership with the Department of Arts and Culture, SRSA hosted a very successful inaugural Nelson Mandela Sport and Culture Day in Johannesburg, Gauteng Province. The day was part of the Unite Campaign aimed at entrenching social cohesion and nation-building. • 3. Professional Sports Leagues • Basketball South Africa was supported towards the establishment of the National Basketball League (NBL) in September 2013. • Netball South Africa was assisted towards sourcing sponsorship for their Netball Premier League (NPL) set to start in the 2014/15 financial year. (Details of these leagues are provided in the Departmental performance overview – p30.) SRSA

Accounting Officer’s Overview – Events • 4. Boxing Indaba 2013 • Following the iZindaba held throughout the country, the National Boxing Indaba was held on 27 & 28 September in Pretoria. • About 250 delegates attended the National Indaba. The first day of the Indaba (27th) witnessed a boxing tournament that featured female boxers. (The main resolutions adopted at the Indaba are reflected in the performance overview of the Department – p31.) SRSA

Accounting Officer’s Overview – Events • 5. SA Sports Awards • The 8th anniversary of the South African Sports Awards • was held in November 2013 at Sun City in North West • Province. This event recognises and rewards the sports • men and women for their outstanding accomplishment • in and out of the field of play. • The main purpose of the South African Sports Awards is to • profile the important role played by sport and recreation in • contributing towards social cohesion, nation building and • global peace and prosperity. Over the years, this awards • function has earned the stature as the most supreme and • premium event in the South African sport and recreation • calendar, second only to the Laureus Sports Awards. SRSA

Performance Information by Programme • SRSA work during the period under review was divided into five programmes, namely: • Programme 1: Administration • Programme 2: Sport Support Services • Programme 3: Mass Participation • Programme 4: International Liaison and Events • Programme 5: Facilities Coordination SRSA

PROGRAMME 1: ADMINISTRATION • Sub-Programme: Ministry • All the targeted 9 collaborative agreements were signed with provinces. • Sub-Programme: Management • Following its self-assessment score of ‘3’, the moderated score came back a ‘2’ with advice to implement certain requirements for it (score) to increase. We are working hard to implement the recommendations of DPME in this regard. • All the targeted 34 institutional performance reports were overseen. SRSA

PROGRAMME: ADMINISTRATION contin….. • Sub-Programme: Strategic Executive Support • All the targeted 5 strategic documents were completed and produced ( Programme of Action, Strategic Plan; Annual Performance Plan, Estimate of National Expenditure, Operational Plan). • An electronic Monitoring and Evaluation system was not developed as targeted, Management Committee called for further consultation on the system in view of the pending ICT Systems migration to Microsoft Enterprise solution. • All the targeted 7 institutional performance reports were produced and managed. These include Quarterly performance reports; MPAT report;2012-13 Annual Report; and AENE. • NSRP annual implementation progress report was produced as targeted. SRSA

PROGRAMME: ADMINISTRATION contin….. • Sub-Programme: Corporate Services • Communication & Information • 10 more than the targeted 3 sport and recreation promotion campaigns were launched. Target was exceeded because of challenges and developments in the sector necessitated additional launches after target setting. Most of the events were planned; but not the related launches. • The 2014 exhibition on Sport in the Struggle was launched on 25 March 2014 at the Apartheid Museum in Johannesburg. The exhibition focused on forgotten sports heroes who were denied the chance to reach the pinnacles of sport due to Apartheid, and whose names don’t appear in the annals of South African sport. The 2014 exhibition is the 2nd edition of these exhibitions that serve as the sport sector’s contributions to the Human Rights month. SRSA

PROGRAMME: ADMINISTRATION contin….. • Communication & Information • The SA Sports Awards and the Andrew Mlangeni Green Jacket Awards were held as planned to celebrate yesterday and today’s excellence in sport. • Legal Services • Various Bills and Draft Regulations were produced and • processed. These documents are at different stages of • processing. The full list appears under the section on ‘key policy • developments and legislative changes’ of this Annual Report. • Human Resources • It took more than 6 months to fill posts against the set target. This was among others, due to the declined appointments; failure to get a suitable candidate internally (posts advertised internally first); failure to get a suitable candidate externally, thus requiring re-advertisement. SRSA

PROGRAMME: ADMINISTRATION contin….. • … Human Resources • Advertising of posts, was also delayed by the organisational structure review that SRSA is undergoing. A moratorium was put in place in anticipation of the approval of the reviewed structure. On seeing the delays towards approval, the moratorium was lifted. • 150 against the target of 100 employees were trained, target was exceeded due to increased interest towards skilling of employees; especially in view of cross-cutting task team system and rotation of staff. • 5 against the target of 12 Health and Wellness programmes were conducted – the under achievement was due to the review of the Health and Wellness programme. SRSA

PROGRAMME: ADMINISTRATION contin….. • Information & Communication Technology • 4 quarterly status reports on the upgrading of the ICT system were signed off. • Master System Plan (MSP) and Knowledge Management System were not developed as planned. Because the development of MSP has been overtaken by the introduction of an ICT Governance Framework for Government. • Information Management System was not developed. Lengthy consultation on possible migration to Microsoft put paid to this system. Work done could end up been obsolete, depending on the final decision on the migration issues. SRSA

PROGRAMME: ADMINISTRATION contin….. • Information & Communication Technology • The draft ICT Governance Framework will be presented to the Management Committee for consideration. • The migration to Microsoft will also receive attention because it has a bearing on other ICT-related decisions. SRSA

PROGRAMME: ADMINISTRATION contin….. • Labour Relations • It took an average of 28 days to resolve a grievance against the set target of 30 days. • Sub-programme:Office Accommodation • 12 reports on active Service Level Agreements relating to the infrastructure, logistical, security, and support services rendered, were overseen and signed off on monthly and quarterly basis. • 4 quarterly office relocation progress reports were signed off as planned. • It took and average of 6 days against the target of 30 • days turn around time for payments of rental, rates • and taxes. SRSA

PROGRAMME 1: ADMINISTRATION contin….. • Sub-programme: CFO • Financial Management • 39 reports against the target of 32 financial reports were submitted in line with prescripts. Reason being the baseline that was used, omitted the quarterly Payment turn-around reports that National Treasury introduced. • Supply Chain • Service provider database is operational. • 12 asset reconciliation reports were signed off. • The SCM processes have improved drastically after introduction of the new delegations of authority. As a result SRSA has not incurred any unauthorised, fruitless and wasteful expenditure during the year under review. Although recognized in the period under review, the only recorded irregular expenditure (of R161 000) was due to line function officials not following the supply chain processes in 2012/13. SRSA

PROGRAMME 1: ADMINISTRATION cont... • Sub-programme: Internal Audit • 2 charters (SRSA Internal Audit Charter / Audit Committee Charter; and the Risk Management Committee Charter) were reviewed and approved. • 2 plans (Internal Audit Plans and Risk Management Plans) were approved and implemented by Audit Committee. • 8 Reports were presented to the Audit Committee and Risk Management Committee. SRSA

PROGRAMME 2: SPORT SUPPORT SERVICES The following sub-programmes comprise the Sport Support Services Programme: •Programme Management: Sport Support Services • Sport and Recreation Service Providers • Club development and Support • Education and Training • Scientific Support. SRSA

PROGRAMME 2: SPORT SUPPORT SERVICES • Sub-programme: Programme Management • All planned 16 Programme performance reports were consolidated and signed. • Sub-programme: Sport and Recreation Service Providers • 68 against the target of 60 NFs received financial support; reason being funding of additional sport & recreation bodies was a result of rising need and fruitful engagements with such bodies. • National federation grading framework was developed and implemented. • National federation support service needs analysis was conducted. • 2 consolidated National Federation Transformation Progress Reports were produced. SRSA

PROGRAMME 2: SPORT SUPPORT SERVICESCONT… • Sub-programme:Club development and Support • Club system was developed and implemented through a pilot project in Limpopo and KwaZulu-Natal. • Sub-programme:Education and Training • The target to support 8 national federations to develop • training programmes was not achieved. The three national • stakeholders, SASCOC, CATHSSETA and SRSA agreed that • this deliverable is the responsibility of SASCOC. Therefore, • SASCOC is taking a lead in its implementation. An • implementation plan was formulated towards assisting • achievement. • The sector skills plan and strategies were developed in conjunction with CATHSSETA as planned. SRSA

PROGRAMME 2: SPORT SUPPORT SERVICESCONT… • Sub-programme:Scientific Support • Talent identification and development strategy was • developed and implemented. Through this strategy, talented • athletes were identified at the school sport championships • and placed in sport focus schools. • An average of 58 against the target of 71 athletes & • coaches were assisted by means of scientific support • programmes. The target was not achieved due to lapsing of • contracts. No new intakes were made as the programme is • being wound down. • Four scientific conferences including the WADA Conference • and the ‘I Play Fair’ Sport Law Conference, were organised • and ‘Think Sport Journals’ were produced. SRSA

PROGRAMME 2: SPORT SUPPORT SERVICESCONT… • Sub-programme:Scientific Support (cont…) • SRSA fully complied with international anti-doping regulations • as planned. • The planned knowledge management system was not • implemented and maintained because of capacity challenges • within the responsible unit. System proposal was however • drafted and approved. The knowledge management forums are • now operational (2014/15). SRSA

PROGRAMME 3: MASS PARTICIPATION • The following sub-programmes comprise the Mass Participation Programme: • •Programme Management: Mass Participation • • Community Mass Participation • • School Sport. SRSA

PROGRAMME 3: MASS PARTICIPATION • Sub-programme: (Programme Management) • Mass Participation and Sport Development Grant evaluation report was produced and submitted to National Treasury. • Sub-programme: Community Mass Participation • The number of Mass Participation and Sport Development • Grant performance reports submitted was not met because • of poor response from provinces in the 4th quarter of the • period under review. • 25 038 against the target of 25 000 participants participated in sports promotion projects managed by SRSA. • Following increased overall interest from the eligible • sportspeople, 206 against the target of 200 volunteers, were • registered in the National Sport Volunteer Corps Programme. SRSA

PROGRAMME 3: MASS PARTICIPATION • Sub-programme:School Sport • The 2013 National School Sport Championships • were held in December, in Bloemfontein, Free • State, as planned. • SRSA was found wanting in terms of teacher capacitation, towards enabling their (teachers’) schools to to adequately participate in the school sport leagues. To this effect, the Department will further engage the CATHSSETA. The NFs will also be engaged further towards meeting the requirements for accreditation by the SETA. SRSA

PROGRAMME 4: INTERNATIONAL LIAISON & EVENTS The following sub-programmes comprise the Programme: • International Liaison • Major Events. SRSA

PROGRAMME 4: INTERNATIONAL LIAISON & EVENTS • Sub-programme: International Liaison • Strategic Bilateral Relations: • South Africa provided technical assistance to Lesotho with regards to COSAFA U-20 Youth Championships as well as exchange of expertise regarding the Sports Awards. Bilateral Consultations were also conducted at Ministerial level with Jamaica and Bulgaria during the 4th World Conference on Doping in Sport hosted in November 2013 in Sandton, South Africa. • The Department continued implementation of the agreement signed between RSA and Cuba for youth from South Africa who enrolled for the degree of sport and Physical Education in Cuba. The students were also booked for research work in South Africa. SRSA

PROGRAMME 4: INTERNATIONAL LIAISON & EVENTS • Multilateral Engagements: • 14 against the target of 3 multilateral engagements were supported. This is mainly due to full details relating to some of the activities, not having been known at the time of target setting. • Sub-programme:Major Events • Sports tourism: • The 2014 CAF Africa Cup of Nations Championship (CHAN) tournament and the 2013 WADA Conference were used as international sporting events/conferences to showcase SA as a sports tourist destination. CHAN unlike the AFCON that South • Africa hosted in 2013 features teams comprising African players plying their trade in their local leagues. • In addition, the Department supported the launch of the Kagisho Dikgacoi Foundation (KDF) held in October 2013 in London, United Kingdom. A Ministerial Visit was also undertaken to Namibia in support of the Namibia Sport Awards in October 2013. SRSA

PROGRAMME 4: INTERNATIONAL LIAISON & EVENTS • Facilitation of Visas for sport people: • All requests relating to the assistance with facilitation of the provision of visas for sport people were successfully met. These include assistance to the different codes and structures: Baseball, Boxing, Cricket, Wrestling, Gymnastics and Swimming; as well as the UCI African Cycling Centre, ICC Africa-Cricket. SRSA

PROGRAMME 5: FACILITIES COORDINATION The following sub-programmes comprise the Facilities Programme: • Planning and Advocacy • Technical Support. SRSA

PROGRAMME 5: FACILITIES COORDINATION • Sub-programme: Planning & advocacy • A facility plan was published as planned and the status report regarding the maintenance and usage of the stadia built or refurbished for the 2010 FIFA World Cup was developed following engagement of all the FIFA 2010 Facility managers. • The Facilities Classification Framework was completed. This framework will assist in classifying facilities into different categories, which will inform the kind of support that should be provided to each. This framework will become handy once the facility audit is completed. • The planned number of national facilities audit reports could not be generated due to non-existence of the database. Pre-audit processes became longer than anticipated as various options were being considered. Meetings had to be held with among others, CSIR, STATS SA, municipalities and Provinces. SRSA

SUB-PROGRAMME: PLANNING & ADVOCACY PROGRAMME 5: FACILITIES COORDINATION • Sub-programme:Technical Support • Norms and Standards for Sport and Recreation Infrastructure were not gazetted as planned. This is because after the norms and standards were finalised, the plan to gazette them was reviewed and management needed to take a decision in this regard. • The current facility norms and standards will be treated as a • working document that is updated in response to • developments. The norms and standards will thus, not be • gazetted once updated in the 2014/15 financial year. • 17 against the target of 16 sport for social change projects were assisted with facilities’ technical support. The target was exceeded because of the additional project that was in response to added need. SRSA

PROGRAMME 5: FACILITIES COORDINATION • The Department has installed and handed over to the communities, the Community Outdoor gyms in Mitchells Plain, Western Cape and Mabopane in Gauteng. This equipment allows easy access to communities to exercise within their communities. It will also provide a positive diversion to the social ills that plague our society. The outdoor gyms will be further be rolled out in the 2014/15 financial year. • Through our partnership with the Sports Trust, the Department managed to install multi purpose courts in the following areas: De Doorns in the Western Cape, Matatiele in the Eastern Cape, Makhado in Limpopo, Carolina in Mpumalanga, Mabopane in Gauteng, Theunissen in the Free State and Tlhameng in North West. SRSA

PROGRAMME 5: FACILITIES COORDINATION • The second phase of the Sport for Change (SfC) Programme that started in 2010 for completion by November 2012, could not be completed as planned due to various delays. The programme completion date was then rescheduled for end August 2014. • To overcome areas of underperformance: • The Department will ensure that communities have access to sports facilities by rolling out the outdoor gyms throughout the country. • The Department will continue to lobby municipalities and Local authorities that urban roads have proper pavements, develop cycle lanes and install traffic-calming measures, provide pedestrian walks, cycling lanes, and open parks. SRSA

GOVERNANCE • Risk management strategies: • The Department has developed a risk management • strategy which guides the process of identifying and managing risks and is being reviewed regularly to ensure that it remains current and relevant. • Risk assessments: • Risks are assessed regularly through the formalised and inclusive workshop-based approach which is supplemented by the analysis of the expert report (AGSA, Internal audit etc) and historical data analysis. The Audit Committee of SRSA monitors and reviews the top ten significant risks facing the Department on a quarterly basis. The Audit Committee has a Risk Management Committee which is its sub-committee and it has an Independent Chairperson from outside the public service. SRSA

GOVERNANCE • Fraud and Corruption • The Department’s Fraud Prevention Plan was developed and approved. The plan forms part of Anti-Fraud and Corruption Policy. The Plan was reviewed and presented to the Management Committee (MANCO) for consideration. • Health Safety and Environmental Issues • The safety and health of staff and visitors are of paramount importance to Sport and Recreation South Africa. In addition, SRSA acknowledge the role it has to play with regard to caring for the environment. The Departmental Safety Health and Environment (SHE) Committee, with representation from nominated staff and from organised labour have been established and it is functioning well. The Chairperson of this Committee reports directly to the Management Committee (MANCO) as well as to the Risk Management Committee. SRSA

GOVERNANCE • Minimising Conflict of Interest • In terms of the Financial Disclosure Framework SRSA SMS members disclosed their financial interests by the 30th of April. During recruitment of human resources, the panel members complete declaration forms on their relationship with the candidates that are to be interviewed. • In terms of the Code of Conduct for Supply Chain Management Practitioners, all supply chain practitioners are provided with a code of conduct and they sign to declare their understanding of such a code. The code obligates all SCM practitioners to the extent required by their position, to declare any business, commercial and financial interests or activities undertaken for financial gain that may raise possible conflict of interest. Bid Evaluation / Adjudication Committees or Teams (BEC/BAC) sign a declaration form on their relationship with the bidders whose bids are to be considered. SRSA

GOVERNANCE • Audit Committee Report • The Audit Committee has noted a great improvement on the management of the performance information by the department and its quarterly reporting to the Audit Committee improved drastically during the year under review. This was proven by the unqualified opinion expressed by the Auditor-General South Africa on Audit of Performance Information for the first time. • Audit Committee is satisfied that the department has implemented measures to monitor its transfer payments to Provinces and National Federations and is taking steps to ensure that DoRA grants to the Provinces are utilised accordingly. SRSA

GOVERNANCE • Audit Committee Report • The Audit Committee concurs and accepts the conclusions of the Auditor-General South Africa on the Annual Financial Statements and Annual Report. • It is the opinion of the Audit Committee that the audited Annual Financial Statements, read together with the report of Auditor-General South Africa, should be accepted. SRSA

HUMAN RESOURCE MANAGEMENT • Policy Development • SRSA has finalised the drafting of its new organisational structure and negotiations are underway with the Department of Public Service and Administration and organised labour to phase the project in over a period of three (3) years. • The Overtime and Flexible Working Hours policies, were adopted in both the Departmental Bargaining Chamber as well as the Management Committee (MANCO) of the Department. SRSA

HUMAN RESOURCES Employment and Vacancies by Programme Table 3.2.1 SRSA

HUMAN RESOURCES Employment and Vacancies by Salary Bands Table 3.2.2 * Excluding 2 Ministers SRSA

ANNUAL REPORT 2013/14 PRESENTATION TO THE PORTFOLIO COMMITTEE ON SPORT & RECREATION – VOTE 20